Managing a Buddy List | Polycom 300 and 310 guide

Polycom VVX 300 and 310 Business Media Phones User’s Guide

Version 5.0.0

To enable your status to automatically change:

1From Home view, select Settings > Basic > Preferences > Presence > Idle Timeout.

2From the Idle Timeout screen, enable an office hours or off hours timeout period, and enter the number of minutes your phone can be idle before your status changes to Away.

Your phone is now set to change your status to away after the designated amount of time. Pressing any key on your phone returns your status to Online.

You can also view a list of the people you are watching and see their statuses from the Lines view on your phone.

Managing a Buddy List

If you want to monitor other people’s status from your phone, you need to add contacts to your Buddy list. You can add people to your Buddy list from your Contact Directory. You must make sure you add contacts to the Contact Directory to add them as buddies and monitor their status.

To add a contact to monitor on your Buddy list:

1From your Contact Directory, select a contact.

2From the contact’s information screen, press Edit.

3From the Edit Contact screen, navigate to Watch Buddy, and select enable or disable.

When enabled, the contact is added to your Buddy list so you can monitor the contact’s status.

When disabled, the contact is removed from your Buddy list, and you aren’t able to monitor the contact’s status.

4Press Save.

Power Tip: Dialing Buddies

You can quickly dial a buddy from your Buddy list. In Lines View, select More > Buddies, select a buddy, and press Dial.

To view the status of your buddies:

»From Lines view, press the More soft key, and press Buddies, as shown next.

The list of buddies displays.

Polycom, Inc.

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Polycom 300 and 310 manual Managing a Buddy List, To add a contact to monitor on your Buddy list, Power Tip Dialing Buddies

Contents

Polycom VVX 300 and 310 Business Media Phones Trademarks Contents Integrating with Microsoft Lync Server Using the Browser Using Buddy ListsBroadcasting Messages Using Push-to-Talk and Group Paging Using the Calendar Getting Help TroubleshootingRelated Documents Polycom Community Conventions Used in this Guide About This GuideTerms and Writing Conventions Icons Used in this Guide Information Elements Typographic Conventions What’s in This Guide?Typographic Conventions Getting Help and Support Resources Viewing Your Phone Keys and Hardware Getting Started Understanding Phone Views VVX 300 and 310 Hardware FeaturesTo change views Home View Troubleshooting I Can’t Access Different Phone ViewsTo view more menu options in Home view To select a menu option Viewing Lines View Lines View Calls View Understanding Phone Icons∙ Medium gray Active call ∙ Light gray Held call Navigating Your VVX 300 and 310 Phones Navigating Your Phone’s Interface Entering and Updating Data Fields Mode and Encoding Options on VVX Phones Entering Information on the VVX Phones Using the Dialpad Keys Web Info How to Register Your Phone Configuring Your Phone Using the Web Configuration UtilityWeb Info Using the Web Configuration Utility Registering Your Phone To access the Web Configuration Utility for your phone Managing Call Activity Using Basic FeaturesTo alternate between the handset, headset, and speakerphone Answering Incoming Calls Troubleshooting Why Doesn’t the Speakerphone Work? Answering Calls on Shared Lines Answering Additional CallsAnswering Calls Automatically To answer an incoming call Managing Multiple Calls To switch to Lines view from Calls view Viewing Calls in Lines View Placing Calls Calling from the Dialer Power Tip Choosing URLs or Numbers Mode from the DialerTo display the Dialer, do one of the following To call from the Dialer, use one of the following methods Redialing Numbers Placing Calls from Favorites, Recent Calls, and DirectoriesTo call from the Recent Calls list To call from your Favorites list Ending Calls Using HeadsetsTo redial a number To end a held call Responding to Incoming Calls Enabling Headset Memory ModeIgnoring Incoming Calls Rejecting Incoming Calls Forwarding Incoming Calls Managing Active CallsHolding Calls Transferring Calls Managing Conference CallsTo resume a held call To transfer a call Holding and Resuming Conference Calls Initiating Conference CallsTo initiate a conference call To place a conference call on hold Splitting Conference Calls Ending Conference CallsManaging Conference Call Participants Changing the Way Calls are Answered Power Tip Forwarding Calls on a Call-by-Call BasisForwarding Calls To forward all calls to another person Rejecting Calls from a Contact To disable call forwarding Diverting Calls from a Contact Using Do Not Disturb To enable or disable Do Not Disturb Using Do Not Disturb with Multiple LinesTo enable or disable Do Not Disturb for one line Troubleshooting Why Doesn’t the DND Icon Display? Viewing Recent Calls Listening to VoicemailsTo listen to voicemail messages To view the details of a previous call To view your Recent Calls list Viewing Contacts in the Contact Directory Managing Your Contact Directory To search for a contact To view contact informationTo dial a contact from the Contact Directory Managing a Corporate Directory To update a contact’s informationTo delete a contact Controlling Audio and Volume Updating the Incoming Call Ringtone Changing the VolumeUpdating a Contact’s Ringtone Muting the Microphone Managing Favorites Changing the Audible Ring SettingTo assign a contact as a favorite To remove a Favorite from the list To reorder your Favorites Viewing Shared Line Icons in Lines View Managing Shared Lines Using Buddy Lists Using Advanced Features Updating Your Status To update your presence setting Managing a Buddy List Power Tip Dialing BuddiesTo add a contact to monitor on your Buddy list To view the status of your buddies Blocking Contacts Timesaver How to Quickly Unblock a ContactMonitoring Buddies To block a contact from viewing your status Integrating with Microsoft Lync Server Using the BrowserTo monitor buddies from your Buddy Status List To view the status of your favorite buddies in Lines view Navigating the Main Browser Using the Navigation KeysTo view the interactive Main Browser Using the Editing Keys Broadcasting Messages Using Push-to-Talk and Group PagingEntering Information in the Main Browser Sending PTT Broadcasts Push-to-Talk ModeTo send a PTT broadcast Timesaver Automatically Sending a PTT Broadcast Replying to PTT Broadcasts Receiving PTT BroadcastsReceiving PTT Broadcasts During Active Calls To end a PTT broadcast Updating the Default Channel Adjusting the Volume of PTT BroadcastsEnding PTT Broadcasts Updating Channel Subscriptions Using Group Paging ModeAllowing PTT Broadcasts during Active Calls To hear the PTT broadcast during an active call Receiving Pages Sending PagesReceiving Pages To send a Switching to Handset, Headset, or Speakerphone during Pages Adjusting the Volume of PagesUpdating the Default Paging Group Updating Paging Group Subscriptions Allowing Pages to Play During Active Calls Using the CalendarTo hear the pages during an active call Troubleshooting Why Doesn’t the Calendar Display? Opening and Closing the Calendar To access other Calendar viewsNavigating Month View To open the calendar Navigating Meeting View Navigating Day View Managing Meeting Reminders Troubleshooting Why Don’t My Meeting Reminders Display? Joining Meetings from the Calendar Using a Mouse and Keyboard with Your PhoneTo join a meeting from a meeting reminder To join a meeting from Meeting view Using the Polycom Desktop Connector Using a Mouse and Keyboard with Your Phone To quit Polycom Desktop Connector Using Your Computer’s Mouse and Keyboard with Your Phone Open Messages Using the Function Keys Press End Call Logging into Your Phone Logging In and Out of a Phone  From Home view, select Settings Features User Login LogPlacing Calls in the Logged-Out State To log in to a phone To change your user password Changing Your PasswordLocking Your Phone Locking and Unlocking Your Phone Understanding Your User PasswordTo lock your phone To unlock your phone Placing and Answering from a Locked Phone Accessing Features with Your Login CredentialsTo call an authorized number from a locked phone To answer a call on a locked phone Troubleshooting What Happens if I Can’t Access Features? Customizing the Phone’s Display To adjust the contrast on the phone displayChanging the Language on Your Phone Changing the Display Contrast Displaying the Time and Date in the Status Bar Changing the Backlight Web Info Adding a Web Page as the Background on Your Phone Changing the Background Picture Changing the Background Picture Using a Personal Photo as a Background PictureTo add your own picture to the list of background images Click + adjacent to Add a new background image Choosing a Screen Saver Displaying Screen Savers Understanding Phone Warnings TroubleshootingRestarting the Phone Testing Phone Hardware Updating Phone ConfigurationTo restart the phone Related Documents Getting Help Polycom Community Service Agreements Copyright, Safety, and Regulatory NoticesPolycom Limited Warranty and Limitation Liability Governing Law Safety, Compliance, and Disposal Information Warranty ExclusiveExclusions Part 15 FCC Rules Modifications Installation InstructionsPlugs Acts as Disconnect Device Industry Canada IC New Zealand Telepermit Russian Compliance Australia Operating Ambient TemperaturesHearing Aid Compatibility HAC Waste Electrical and Electronic Equipment Weee Polycom Take Back Restriction of Hazardous Substances Directive RoHS