Polycom®, Inc. 233
Scheduling Reservations
The Reservations option enables users to schedule conferences. These conferences can be launched
immediately or become ongoing, at a specified time on a specified date.
Scheduling a conference reservation requires definition of conference parameters such as the date and time
at which the conference is to start, the participants and the duration of the conference.
Scheduled conferences (Reservations) can occur once or repeatedly, and the recurrence pattern can vary.
The maximum number of reservations per Collaboration Server is 2000.

Guidelines for Scheduling Reservations

System

●By default, the Scheduler is enabled by a System Flag. The flag prevents potential scheduling
conflicts from occurring as a result of system calls from external scheduling applications such as the
Polycom® RealPresence® Resource Manager®, ReadiManager®, SE200, Polycom CMA™ and
others via the API.
If an external scheduling application is used, the flag INTERNAL_SCHEDULER must be manually
added to the System Configuration and its value must be set to NO.
For more information see Modifying System Flags.

Resources

●System resources are calculated according to the Collaboration Server’s license. For more
information, see Forcing Video Resource Allocation to CIF Resolution.
●System resource availability is partially checked when reservations are created:
If a conference duration extension request is received from an ongoing conference, the request
is rejected if it would cause a resource conflict.
If several reservations are scheduled to be activated at the same time and there are not enough
resources for all participants to be connected:
The conferences are activated.
Participants are connected to all the ongoing conferences until all system resources are used
up.
●If sufficient resources are not available in the system and a scheduled Reservation cannot be
activated, the Reservation is deleted from the schedule.
●Resources are reserved for participants at the highest video resolution supported by the Line Rate
specified in the conference Profile and up to the maximum system video resolution specified by the
Resolution Configuration dialog box.
In the RealPresence CloudAxis Solution, Reservations are scheduled in the RealPresence Resource
Manager component and should not be scheduled directly in the Polycom® RealPresence®
Collaboration Server 800s and Polycom® RealPresence® Collaboration Server Virtual Edition
component.