Polycom Version 8.4 Creating and Connecting to a Conference

Polycom Conferencing for Microsoft Outlook®
Polycom®, Inc. 298
Creating and Connecting to a Conference
Creating a Conference
Meetings are organized using the Microsoft Outlook client in the normal manner.
If the meeting organizer decides that video participants are to be included in a multipoint video conference,
he/she clicks the Polycom Conference button. Conference Information such as the Meeting ID and
connection information is automatically added to the existing appointment information.
The meeting organizer can add a meeting agenda or personal text to the invitation before it is sent. The
meeting organizer can update or cancel the video enabled meeting in the same manner as for any other
meeting.
When the meeting organizer sends the meeting invitation a meeting record is saved in the Microsoft
Exchange Server, the RealPresence Collaboration Server, RealPresence DMA system, RSS and
calendaring-enabled endpoints.
RealPresence Collaboration Servers, RealPresence DMA system, and calendaring-enabled endpoints poll
the Microsoft Exchange Server to retrieve new meeting records and updates to existing meeting records.