Address Book
Polycom®, Inc. 211

Adding Individual Participants from the Address Book to Conferences

You can add a participant or multiple participants to a new conference, ongoing conferences, or to
Conference Templates by using the drag-and-drop operation.

To add a participant to a new conference or an ongoing conference:

1In the Address Book Navigation pane, select the group from which to add participants.
2In the Address Book List pane, select the participant or participants you want to add to the
conference.
3Click and hold the left mouse button and drag the selection to the Participants pane of the
conference.
The participants are added to the conference.

Adding a Group from the Address Book to Conferences

You can add a group of participants to a new conference, ongoing conferences, or to Conference
Templ ates by using the drag-and-drop operation.

To add a group to a new conference or an ongoing conference:

1In the Address Book Navigation pane, select the group you want to add to the conference.
2Click and hold the left mouse button and drag the selection to the Participants pane of the
conference.
The participants in the group level and all sub-levels are added to the conference.
Participant Groups
A group is a predefined collection of participants. A group provides an easy way to manage clusters of
participants that are in the same organizational structure and to connect a combination of endpoints to a
conference. For example, if you frequently conduct conferences with the marketing department, you can
create a group called “Marketing Team” that contains the endpoints of all members of the marketing team.
Groups can contain participants and sub-groups. You can define up to ten levels in the “Main” group.

Managing Groups in the Address Book

To manage the groups in the Address Book:

1In the Address Book Navigation pane, right-click the group you want to manage.
The Groups menu is displayed.
Multiple selection of group levels is not available.