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Appendix D - Ad Hoc Conferencing and External Database Authentication
The Polycom® RealPresence® Collaboration Server 800s and Polycom® RealPresence® Collaboration
Server Virtual Edition Ad Hoc conferencing feature enables participants to start ongoing conferences
on-the-fly, without prior definition when dialing an Ad Hoc-enabled Entry Queue. The created conference
parameters are taken from the Profile assigned to the Ad Hoc-enabled Entry Queue.
Ad Hoc conferencing is available in two the following modes:
●Ad Hoc Conferencing without Authentication
Any participant can dial into an Entry Queue and initiate a new conference if the conference does not
exist. This mode is usually used for the organization’s internal Ad Hoc conferencing.
●Ad Hoc Conferencing with External Database Authentication
In this mode, the participant’s right to start a new conference is validated against a database.
The external database application can also be used to validate the participant’s right to join an ongoing
conference. Conference access authentication can be:
●Part of the Ad Hoc conferencing flow where the participants must be authorized before they can enter
the conference created in the Ad Hoc flow.
●Independent of Ad Hoc conferencing where conference access is validated for all conferences
running on the MCU regardless of the method in which the conference was started.

Ad Hoc Conferencing without Authentication

A participant dials in to an Ad Hoc-enabled Entry Queue and starts a new conference based on the Profile
assigned to the Entry Queue. In this configuration, any participant connecting to the Entry Queue can start
a new conference, and no security mechanism is applied. This mode is usually used in organizations where
Ad Hoc conferences are started from within the network and without security breach.

A conference is started using one of the following method:

1The participant dials in to the Ad Hoc-enabled Entry Queue.
2The Conference ID is requested by the system.
3The participant inputs a Conference ID via his/her endpoint remote control using DTMF codes.
4The MCU checks whether a conference with the same Conference ID is running on the MCU. If
there is such a conference, the participant is moved to that conference. If there is no ongoing
conference with that Conference ID, the system creates a new conference, based on the Profile
assigned to the Entry Queue, and connects this participant as the conference chairperson.