Microsoft 79G-02020, T5D-00295 Save a document in alternative file formats, CFB 08/31/2010, Page

NOTE FTP is a way of opening and saving files on Web servers. If you know the name and log-on credentials for a server, you can add the server to your FTP locations by clicking Add/Modify FTP Locations in the Save As dialog box.

4.Type a name for the document, and then click Save.

Save a document so that it can be opened in an earlier version of Word

If you save your document in the default .docx file format, users of Microsoft Word 2003, Word 2002, and Word 2000 must install the Microsoft Office Compatibility Pack for Word, Excel and PowerPoint Open XML File Formats to open the document. Alternatively, you can save the document in a format that can be opened directly in earlier versions of Word — but formatting and layout that depend on new features in Word 2010 might not be available in earlier versions. For more information on which features are available in earlier versions of Word, see Create a document that can be used by earlier versions of Word.

1.Click the File tab.

2.Click Save As.

3.In the File name box, type a name for the document, and then click Save

4.In the Save as type list, click Word 97-2003 Document. This changes the file format to .doc.

5.Type a name for the document, and then click Save.

Save a document in alternative file formats

If you are creating a document for others you can make them readable and not editable, or you can make them readable and editable. If you want a document to be readable but not editable, save the document as a PDF or XPS file, or save it as a Web page. If you want your document to be readable and editable, but prefer a file format other than .docx or .doc, you can use formats such as, plain text (.txt), Rich Text Format (.rtf), OpenDocument Text (.odt) and Microsoft Works (.wps).

PDF and XPS PDF and XPS are formats that people can read in widely available viewing software. These formats preserve the page layout of the document.

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