CFB 08/31/2010 | Microsoft T5D-00295, 79G-02020, 269-14457, 269-14834

NOTE These options control the default behavior the first time that you use the Open, Save, or Save As command when you start Word. Whenever you save a document, you can override these settings by specifying a different location or format in the Open, Save, or Save As dialog box.

Save as PDF or XPS

Sometimes you want to save files so that they cannot be modified, but you still want them to be easy to share and print. With Microsoft Office 2010 programs that you can convert files into PDF or XPS formats without needing additional software or add-ins. Use this when you want a document that:

Looks the same on most computers

Has a small file size

Complies with an industry format

Examples include resumes, legal documents, newsletters, files intended to only be read and printed, documents intended for professional printing.

IMPORTANT Once you have saved a document as a PDF or XPS file, you cannot convert it back to a Microsoft Office file format without specialized software or a third-party add-in.

What are PDF and XPS formats?

Portable Document Format (PDF) PDF preserves document formatting and enables file sharing. When the PDF format file is viewed online or printed, it retains the format that you intended. Data in the file cannot be easily changed, and can be explicitly set to prohibit editing. The PDF format is also useful for documents that will be reproduced using commercial printing methods. PDF is accepted as a valid format to many agencies and organizations, and viewers are available on a wider variety of platforms than XPS.

IMPORTANT To view a PDF file, you must have a PDF reader installed on your computer such as the Acrobat Reader, available from Adobe Systems.

XML Paper Specification (XPS) XPS is a platform-independent technology that also preserves document formatting and enables file sharing. When the XPS file is viewed online or printed, it retains


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Microsoft T5D-00295, 79G-02020, 269-14457, 269-14834 manual CFB 08/31/2010

Contents

Contents CFB 08/31/2010 Excel PowerPoint Word CFB 08/31/2010 Adjust the spaces between lines or paragraphs Line spacing in Word Change the line spacing Change the Line Spacing in a Portion of the Document Line Spacing Options Change the spacing before or after paragraphs USE the Paragraph Spacing Options to Change the Spacing Use Word 2003 spacing Change the Spacing Before and After Selected Paragraphs Set the default font Set the default to single-spacing for all new documentsSet the default font Create a document Open a new document and start typing Save and reuse templates Start a document from a template Add a heading Delete a documentApply a heading style Insert a Page Break Customize a heading styleInsert a manual page break Insert a picture or clip art Insert clip art Insert a picture from a Web Insert a picture from a fileInsert a Picture That Includes a Hyperlink from a WEB CFB 08/31/2010 Keep a picture with a callout or a text box CFB 08/31/2010 Add or delete a table Insert a tableUSE Table Templates USE the Table Menu USE the Insert Table Command Draw a table Convert text to a table Add or delete rows or columns ADD a ROW Above or belowADD a Column to the Left or Right Delete a ROW Delete a table Delete a Column Delete the Contents of the Table Delete the Entire Table Add or remove headers, footers, and page numbers Add a page number without any other informationADD a page Number from the Gallery ADD a Custom page Number This opens the Design tab under Header & Footer Tools CFB 08/31/2010 Add a header or footer that includes a page number ADD a Header or Footer from the Gallery ADD a Custom Header or Footer Start numbering with 1 on a different Start Numbering on the Second Start Numbering on a Different Under Section Breaks, click Next This opens the Design tab under Header & Footer Tools Remove page numbers, headers, and footers Create a table of contents Create a table of contents from the gallery Create a custom table of contents Update the table of contents Delete a table of contents Apply Themes to Word Documents Create a cover Save a document in Word Save an existing document as a new document Save a document on a CD Click My Computer Save a document in a location that can be accessed remotely Save a document on a USB memory device Save a Document in a Network Folder Save a Document on a WEB Server Save a document in alternative file formats Save a Document AS a WEB Adjust settings for saving documents Save a Document in the Opendocument Text Format CFB 08/31/2010 Powerpoint Excel Word Preview and print a file Excel Print on both sides of the paper duplex printing in Word Word Set up a printer to print to both sides of a sheet of paper Print by Using Manual Duplex Print ODD and Even Pages Illustrate your ideas New SmartArt graphic picture layouts New artistic effects Picture corrections Recover unsaved work Work better togetherWork on the same document at the same time