Send a New Message | Mitel RELEASE 6.0 manual

Using Your PC for Voice Messages

•If you selected the "Call Me" option in the NuPoint Account Settings, the system dials your extension. When you answer the phone, the message is played.

•If you selected the "Meet Me" option in the NuPoint Account Settings, the system prompts you to call in to your voice mailbox and log in. Once you have logged in, the message is played.

4.To stop playback, click Stop.

5.To delete the message from NuPoint UM, select it and click Delete on the Home ribbon.

Send a New Message

You can record a new voice message using the Call Me/Meet Me feature and then send the message as an email attachment. Before you can use this feature, you must enter your NuPoint UM account settings.

To create a new voice message in Outlook 2010:

1.In Microsoft Outlook, click Mitel NuPoint UM.

2.Click New Voice Message. The New Voice Message window opens.

Figure 10: New Voice Message in Outlook 2010

3.To specify the message recipients:

a.In the To: field, enter the names or mailbox numbers of the message recipients. Use semicolons to separate multiple entries.

b.Click Check names to resolve the names and mailbox numbers to NuPoint UM users.

c.If all names can be resolved, you can continue to the next step. If any name cannot be resolved, you will be prompted to remove it or, if the name is ambiguous, to select an alternative.

4.To start the recording:

Note: Click Suppress prompt if you want to hear a beep, rather than a prompt, prior to recording your voice message. Click Urgent message to mark it urgent.

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Mitel RELEASE 6.0 manual Send a New Message, New Voice Message in Outlook

Contents

Nupoint Unified Messaging Mitel NuPoint Unified Messaging User Guide Trademarks Iii Table of Contents Placing a Call On Hold While Recording Messaging User Guide Text-to-Speech TTS Optional Feature Messaging User Guide About Your Voice Mail IntroductionAbout This Document Introduction Your Telephone Preparing to Access Your Mailbox Accessing Your Mailbox Inside Your CompanyOutside Your Company Setting Up Your Mailbox Menu Overview GreetingsName Passcode Setting Up Your Mailbox Accessing the Voice Mail and Email Menus Playing MessagesPlaying Your Messages When You Have Finished Listening to a Message While Listening to a MessagePlaying Messages Keep the message Making Messages Sending a Message when You Have Finished RecordingMaking a Voice Message Recording a voice message Replay the message User Options Accessing User Options and User TutorialGreetings, Name and Passcode User Options Distribution Lists Using a Distribution ListCall Schedule Options Creating or Modifying a Distribution List Message Delivery Pager Future Delivery Audit Recording Using Softkeys Record-A-Call Optional FeatureRecord-A-Call Optional Feature Recording while on a Two-Party Call Recording Using Hard Keys Listening to a RecordingPlacing a Call On Hold While Recording Fax Optional Feature Fax Optional FeatureFax Delivery Options Playing and Printing Fax Messages When You Have Finished Listening to a Fax Message Making a Fax Message Without VoiceFrom a Fax Phone From Your Own Mailbox From Your Company Fax System Making a Fax Message With Voice Downloading and Installing Fax Printer Using Your PC for Fax MessagesUsing Your PC for Fax Messages Sending a Fax Server Settings Tab Delivery Options Tab Viewing and Forwarding Fax Messages Messaging User Guide Using Your PC for Voice Messages Using Your PC for Voice MessagesOutlook Client Plug-in for Microsoft Outlook Text-to-Speech Before You Begin Install the Outlook Client Plug-in Enable Additional Outlook Plug-in Users on a PC Set Up Message Playback NuPoint Unified Messaging Toolbar Configure Access to the Unified Messaging Profile QuickPlay Toolbar Navigate Voice MessagesPlay a Voice Message in Outlook Send a New Voice Message Reply to a Voice Message Forward a Voice MessageLaunch Web View from Outlook Outlook Client Plug-in for Microsoft Outlook Mitel NuPoint UM tab in Outlook 2010 Ribbon NuPoint Unified Messaging Tab Voice Message Multimedia Controls in Outlook Multimedia Controls Fax Message Multimedia Controls in Outlook Configure the NuPoint Account Settings Navigate Voice Messages in Outlook Click the Next Voice Message buttonClick the Previous Voice Message button Play a Confidential Voice Message Play a Voice Message on your Speakers New Voice Message in Outlook Send a New Message Reply with Voice Message in Outlook Reply to a Message Forward a Message Forward with Voice Message in Outlook View a Fax Message Text-to-Speech TTS Optional Feature Playing a Text-to-Speech Message Speech Auto Attendant Optional Feature Speech Auto Attendant Optional Feature Speaking Tips Universal Voice Commands Placing a Call with Voice Commands Making CallsPlacing a Call with Digit Dialing Calling the Operator Cancelling a Call Speech Navigation Optional Feature Speech Navigation Optional Feature Accessing Your Mailbox Entering Voice CommandsEnabling Speech Navigation Exit Managing Your Messages Accessing the Voice Mail and Email Menus Say To perform this action Equivalent Key Play Say Mark Confidential or press Say Request Receipt or pressSay Make Future Delivery or press Say To perform this action Equivalent Key Make Accessing Other Menus Messaging User Guide