Using Buddy Lists, Updating Your Presence Settings | Polycom 32x

Chapter 3: Using the Advanced Features of Your Phone

Using Buddy Lists

Your phone combines interactive message services and status monitoring to complement messaging applications such as email.

Live interaction within a pool of phones is possible by monitoring the presence of the parties involved. Your phone can watch the status of up to eight other phones or buddies. These other phones form your buddy list. Your phone displays the status of your buddies in real time. Your phone can be watched by up to eight other phones.

If your phone is configured to work with Microsoft Live Communications Server 2005, the behavior of the presence setting and buddy lists is different. For more information, see Integrating With Microsoft Live Communications Server 2005.

Updating Your Presence Settings

You can change your presence settings on your phone.

To view and change your presence settings:

1Press the Menu key, then select Features > Presence > My Status.

2Use the Up or Down arrow key to scroll through the list, then press the Select soft key to select your new status.

This affects information sent to phones watching you. Presence information will also be sent to watching phones when you go off-hook or enable Do Not Disturb.

Managing Buddies

You can select the buddies you want to monitor. These contacts form your buddy status list. You add contacts to your buddy status list from your contact directory.

Note: Buddies Behave Differently

If your call server is Microsoft Live Communications Server 2005, see Integrating With Microsoft Live Communications Server 2005.

Updating Your Buddy List

You can add or delete buddies by updating your contact directory.

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Polycom 32x manual Using Buddy Lists, Updating Your Presence Settings, Managing Buddies, Updating Your Buddy List

Contents

Polycom SoundPoint IP 32x/33x User Guide Patent Information Trademark InformationDisclaimer Copyright Notice Contents Alternating Between Handset, Headset, and Speakerphone Using the Advanced Features of Your Phone Customizing Your Phone About This Guide IntroductionWho Should Read This Guide? How This Guide is Organized Conventions Used in This Guide What’s New in This Guide Following typographic conventions are used in this guide Customer Feedback Recommended ReferencesGetting Help and Support Getting Started with Your Phone Understanding the Phone Keypad Introducing Phone Components Getting Started with Your Phone Phone Icons What Displays on the Screen? Timesaver Page Up and Page Down Shortcuts Navigating Menus, Lists, and Fields User Tip Entering Special Characters Entering Data and Editing Fields Web Info Registering Standalone Phones Troubleshooting Phone IssuesRegistering the Phone To access the Web Configuration Utility for your phone Using the Polycom Web Configuration Utility Calling and Answering Using Your Phone User Tip Answering Calls While Your Phone is Locked Answering When Not in Another CallAnswering Calls To answer a call using the handset Answering When in Another CallTo answer a call using Handsfree Speakerphone mode To answer a call using the headset SoundPoint IP 32x/33x User Guide Placing Calls Answering Calls When the Phone has Multiple Call Appearances To place a call using the handset Calling Using the Handset Calling Using a Headset Calling Using the SpeakerphoneTo place a call using Handsfree Speakerphone mode To place a call using a headset Ending Calls Calling Using the Dial KeyCalling from Directories Calling by Speed Dialing Enabling Headset Memory Mode Using a HeadsetTroubleshooting Dealing with Electrostatic Discharge Timesaver Quickly Ending a Call To enable Headset Memory Mode Using Electronic HookswitchSelect Settings Basic Preferences Headset Headset Memory To activate Headset Memory Mode Ignoring Incoming Calls User Tip Anwering a Call when Silent Ringing is EnabledRejecting Incoming Calls To ignore a call Alternating Between Handset, Headset, and Speakerphone During CallsHolding and Resuming Calls User Tip Muting Yourself During a Conference Performing a Consultative Transfer Transferring CallsHandling Multiple Calls on Hold To perform a blind transfer Performing a Blind TransferTo perform a consultative transfer To set up a conference call using the Conf soft key Setting Up ConferencesHosting Conference Calls User Tip Dialing a Phone Number Ending Conference Calls Splitting Conference CallsHolding and Resuming Conference Calls Changing the Way Calls Are Answered To enable call forwarding to another partyForwarding All Calls to Another Party To end a conference call Rejecting Calls from a Contact To disable call forwarding Troubleshooting I Can’t Reject Calls on a Shared Line Temporarily Refusing All Calls Do Not DisturbDiverting Calls from a Contact to Another Party To divert incoming calls from a contact to a third party Multiple Lines and Do Not Disturb Working with Call Lists User Tip Shortcuts to Call Lists Managing Call ListsTo manage the listed calls Adding Contacts to Your Contact Directory Working with Your Contact DirectorySearching Your Contact Directory User Tip Adding the First Contact Adding Contacts ManuallyTo add a contact manually To add a contact from a call list Adding Contacts from Call Lists User Tip Verifying Contacts or Adding More Information To update a contactUpdating Your Contact Directory Timesaver Quickly Updating Contacts Deleting Contacts from Your Contact DirectoryTo delete a contact from the local contact directory Searching Your Corporate Directory Working with Your Corporate Directory See Searching Your Corporate Directory Select Settings Basic Ring Type Controlling What is HeardChanging the Ring Tone Changing the Ring Tone for Your Phone Changing the Ringer Volume Changing the Speaker VolumeChoosing Where You Hear Sound Effects Setting Ring Tones for Contacts Managing Speed Dials To assign a new speed dial key Assigning Speed Dial IndexesTo add or edit a speed dial index for an existing contact Timesaver Quickly Accessing Voicemail Accessing VoicemailTo listen to voice messages User Tip Assigning Speed Dial Index Values Supporting Multiple Lines Working with Multiple and Shared LinesSupporting Multiple Line Keys Per Line Supporting Multiple Call Appearances Supporting Shared Lines Locking and Unlocking Your Phone To change your user password About Your User PasswordLocking and Unlocking Your Phone To lock your phone Calling and Answering from a Locked Phone Default setting is Allow ringing when lockedTo unlock your phone To call an authorized number from a locked phone To answer a call on a locked phone Logging Into Phones To log in to a phone Logging In and Out of a Phone To log out of a phone Placing Calls from Phones that are in the Logged Out State Changing Your User Password Using Your Phone Page SIP-B Automatic Call Distribution Using the Advanced Features of Your PhoneTroubleshooting I Can’t Access Automatic Call Distribution Logging Into and Out of ACD Setting ACD Agent Availability Updating Your Presence Settings Using Buddy ListsManaging Buddies Updating Your Buddy List Blocking and Unblocking Your Buddies Integrating With Microsoft Live Communications ServerTo add or delete a contact from your buddy status list To block or unblock a contact from your buddy list Using the Advanced Features of Your Phone Sending and Receiving PTT Broadcasts Broadcasting Messages Using Push-to-Talk and Group PagingPush-to-Talk Mode To send a PTT broadcast Timesaver Sending a PTT Broadcast to the Default Channel Receiving PTT Broadcasts Changing Where Broadcasts are Played Adjusting the Volume of PTT BroadcastsReplying to PTT Broadcasts Ending PTT Broadcasts Allowing PTT Broadcasts to Play During Active Calls Updating the Default ChannelUpdating Channel Subscriptions Sending and Receiving Pages Group Paging ModeSending Pages To send a Receiving Pages Timesaver Sending a Group Page to the Default Paging Group Updating the Default Paging Group Adjusting the Volume of PagesChanging Where Pages are Played Allowing Pages to Play During Active Calls Updating Paging Group Subscriptions To update your phone’s configuration Updating Your Phone’s ConfigurationRestarting Your Phone To restart the phonePage Changing the Time and Date Display To configure the time and dateCustomizing Your Phone Changing the Backlight Select Settings Basic Backlight IntensityChanging the Backlight Brightness To modify the backlight intensity Changing the Backlight Timeout Changing the Language Select Settings Basic Preferences Directory searchSaving the Contact Directory Search Filter To change the language User Tip Contact Directory Reconfiguration Page Power and Startup Issues Troubleshooting Your Phone Controls Access to Screen and Systems There is no dial tone Calling Display Service Unavailable message displays on the screen Productivity Suite Testing Phone HardwareAudio SoundPoint IP 32x/33x User Guide Polycom UC Software Menu System SoundPoint IP 32x/33x User Guide Polycom UC Software Menu System SoundPoint IP 32x/33x User Guide Safety Notices Safety and Compliance Warranty Exclusive Russian Compliance Grant of License End-User License Agreement for Polycom Software Support Services Termination Limitation of Liability USA