Overview, 145 | Ricoh 1035, 1045 guide

3. Document Server

Overview

The Document Server enables you to save documents in the machine memory and then edit and print them as you want.

There are three ways to save documents.

•Scanning from the document feeder

•Scanning from the exposure glass

•Data sent from a computer.

Copy	Printing
	(Except Scanner)

Facsimile
Transmission	Storing
	Storing
	facsimile
	document
	sending
Scanner
Printer	Document data for PC
Printer

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Ricoh 1035, 1045 operating instructions Overview, 145

Contents

1035/1045 Overseas Affiliates ⇒ P.231 Power Connection Means Power ON. c means Stand by Safety During Operation Safety InformationPage How to Read this Manual SymbolsIii Table of Contents Basic Functions Basic Procedure Setting OriginalsJob Preset Other Functions Preset Reduce/Enlarge 120 109113 118 157 145147 153 201 192196 200 233 229230 232Page Machine Types What You Can Do with This Machine Copy Mode Series/Book Document Server ⇒ P.75 ⇒ P.36⇒ P.35 100 Guide To Components Ventilation hole Bypass tray Right side cover Output Tray Guide To copy onto normal paper and thick paperTo copy onto OHP transparencies and translucent paper Options Control Panel Function keys Function Status indicatorClear/Stop key Number keys Display Panel Displays and Key OperationsInitial copy display Document Server initial display Function menu Function List Based on Options Set the paper of the same size KL in the paper trays Operation switch right side of the control panel Turning On the PowerTurning On the Main Power Power switches Press the operation switch to Turning On the PowerTurning Off the Power Turning Off the Main Power Changing Modes Non-recommended originals for the document feeder OriginalsMetric version Inch version Sizes difficult to detect Sizes Detectable by the Auto Paper Select Missing Image Area Exposure glassDocument feeder Recommended Paper Sizes and Types Copy Paper Ify the size. ⇒ P.58 Copying from the Bypass Tray Copy Paper Direction-fixed paper or 2-sided paper Paper Storage Non-recommended Paper Toner Toner StorageUsed Toner Set your originals Basic ProcedureMake sure that the machine is in Copy mode Make sure that there are no previ- ous settings remaining Auto Off System Reset Lower the platen cover or docu- ment feeder Setting OriginalsSetting Originals on Exposure Glass Lift the platen cover or the docu Ment feeder Turn Setting Originals Document FeederOriginal Orientation Standard Orientation Press the key Press the OK key Setting Special OriginalsBatch mode Turn Mixed Size mode Setting Custom Size Originals Copying Basic Functions Adjusting Copy Image Density Photo Selecting Original Type SettingText Text·Photo Pale Generation CopyPress the appropriate key to select the original type Selecting Copy Paper Auto Paper SelectManual Paper Select Auto Paper Select Manual Paper SelectMake sure that the Auto Paper Select key is selected Rotated copy Auto Reduce/Enlarge Press the Auto Reduce/Enlarge keySelect the paper tray Sort/Stack/Staple StackSort Sort Press the Sort or Rotate Sort key Shift Sort Shift Stack When the 2 Tray Finisher is installedWhen setting a stack of originals in the document feeder Stack Set the original, then press the Start key Staple Stapling position and original setting Tray Finisher Sheet Finisher Available staple positions except A3, B4, size of paper Select one of the stapling positions Sheet Finisher Tray Finisher Press the No key to resume scanning When Memory Reaches 0%To resume scanning To clear scanned images of the originals To Remove the Paper from the Staple Unit Holes Punch Punch hole positions Punchable paper sizes are as follows Select the Punch position Copying from the Bypass Tray Press the # key When copying onto custom size paper When Copying onto OHP Transparencies or Thick Paper Press the OK key Set your originals and press the Start key Select OHP Sheet or Thick Paper Deleting a Program Storing Your SettingsPrograms Storing a Program Not to overwrite the program Deleting a ProgramChanging a Stored Program To overwrite the program Recalling a Program Press the To Printing key Job PresetPress the Copy key Set up the next copy job Cancel key To interrupt an original being fed Energy Saver ModeOther Functions Interrupt Copy Changing the Number of Sets Press the Clear/Stop key when Copying is displayedOriginal Beeper Sample Copy Press the Continue key Press the Change Quantity key Original → Copy Ratio % Paper size Preset Reduce/Enlarge Press the Reduce/Enlarge key Create Margin mode Enter the ratio ZoomTo select the ratio with the n and o keys To enter the ratio with the number keys Enter the desired ratio with the number keys Press the Reduce/Enlarge key Press the Specifid Ratio key Size Magnification Set your original, then press Directional Magnification % O keys To specify a ratio with the n Directional Size Magnification mm Press the Dir.Size Mag mm key Duplex/Combine/Series Original Direction Completed Copies Originals and Copy DirectionPress the Dup./Combine/Series key Duplex/Combine/Series Duplex Sided → 2 SidedSided → 2 Sided Press the OK key. Start key Press the 1 Sided key for originalThen press the 2 Sided key for Copy Start key Combine Sided 4 Pages → Combine 2 SideSided 16 Pages → Combine 2 Side Blank as shown in the illustration Sided 2 Pages → CombineLess than the number specified for Combining, the last page is copied Sided 4 Pages → Combine Press the 4 Originals key, then Side Press the 4 Originals key, then press the OK key Side Front Back Sided 16 Pages → Combine Sided 2 Pages → Combine Press the 4 Pages key, then press the OK key Sided 8 Pages → Combine Side GCSHVY2E GCSHVY6E Booklet Series/BookSeries Copies Series Copies Book → 2 Sided Front & Back → 2 Sided 100Press the OK key F Select the paper Press the Front & Back → 2 Sided key, then press the OK key 101Press the # key after all origi Nals are scanned Open to Right Copying Book OriginalsSided → Booklet Open to Left Press the Series/Book key Press the Book key How to fold copies to make a booklet103 Open to Left Open to Right 104 Sided → Magazine 105Press the 2 Sided → Booklet key, then press the OK key How to fold and unfold copies to make a magazine 106Press the 1 Sided → Magazine key, then press the OK key 107 Open to Left Open to Right 108 Original A5K/Copy paper A4L Or Original A5L/Copy paper A4K Edit ImageImage Repeat Original A5K/Copy paper A4K Or Original A5L/Copy paper A4L Double Copies 110Press the Edit/Stamp key Press the Edit Image key Centering 111Press the Double Copies key Press the Positive/Negative key Positive/Negative112 Press the Centering key Center/Border EraseBorder Center 114 Border EraseSelecting Same Width Selecting Diff. Width 115 Center Erase Press the Center/Border key Center/Border Erase116 Press the Edit/Stamp key Press the Erase key 117 Margin Adjustment Press the Margin Adjustment key118 119 Background Numbering Stamp Key Preset Stamp121 Press the Background Numbering Select the desired message Press the Preset Stamp key122 Press the Edit/Stamp key Press the Stamp key Change the stamp position, size or density User StampTo change the stamp position, size or density 123 To change the stamp position 124Press the Change key 125 Program/Delete User Stamp Enter the user stamp name To program the User Stamp126 Press the Program/Delete Stamp Start Scanning key Date StampTo delete the User Stamp 127 128 Press the Change Format key To change the style of date129 Press the All Pages or 1st Page on- ly to select the print 130 Numbering Press the Page Numbering key Numbering per originalNumbering per copy 131 132 If you selected P1,P2…, -1-,-2- …, P.1, P.2…, 1, 2… 133 If you selected 1/5,2/5… Press the First Printing Page key, then enter the original If you selected 1-1, 1-2,…134 Press the # key Press the OK key Front Cover Cover/Slip Sheet Press the Cover/Slip Sheet key Front/Back CoversCopy 136 137 138 Designate 139 Chapter Press the Desig./Chapter key 140 Press the Slip sheet key When using OHP transparencies set on the bypass traySlip Sheets 141 142 143 Combination Chart 144 145 Overview 146 Process 147 Features and BenefitsOn Demand Printing Your current situation might be… 148 With the Document Server 149 File Merge Printing 150 Facsimile Resend You current situation might be151 152 Operation from a Computer 153 Scanning in Document Server modeScanning Originals To set the file name 154 To set the password Make any desired settingsTo set the user name To change the file name, user name, or password 155Press the Scanning Finished key Press the Copy key Set your originals Scanning in Copy modeMake the scanning settings for the original 156 157 Printing Saved Documents 158 Enter the required number of prints using the number keys 1st Page key Sample PrintingPrint First 159 Search by File Name Searching Saved DocumentsTo Search by File Name To Search by User Name 161 To Check the Details of Stored Documents Deleting Saved Documents 162Repeat step B if you want to select more than one document 163 Press the Delete File keyPress the Delete key to delete it 164 If Your Machine Does Not Operate as You Want General165 166 Document Server 167 Document Server 168 Display 169 If You Cannot Make Clear Copies 170 If You Cannot Make Copies As You Want Adjust Image Stamp171 172 Combine 173 Duplex 174 When Memory Is Full Loading Paper Loading Paper in Tray 1or175 Pull out the paper tray until it stops Loading Paper in Tray 3 or176 Push the paper tray in until it stops Place the paper in the tray along the edge on the left Loading Paper in the Large Capacity Tray177 Press the key if it is not lit 178 Adding Toner Adding Toner 179 180 181 Clearing Misfeeds 182 183 184 185 186 187 Remove the back fence Remove any remaining copy pa- per Changing the Paper SizeChanging the Paper Size Tray 1 or 188 189 Changing the Paper Size in Tray 3 or 190Press the User Tools/Counter 191 Adding Staples Sheet Finisher192 Adding Staples 193 194 Tray Finisher 195 196 Removing Jammed Staples Removing Jammed Staples 197 198 199 Removing Punch Waste 200Close the front cover of the 2 Tray finisher Press the User Tools/Counter key Accessing the User Tools Copy/ Document Server FeaturesPress the Copier/Document Server Features key 201 202 Exiting From the User Tools 203 204 User Tools Menu Copier/Document Server Features 205 Auto Paper Select Priority General Features 1/4Auto Tray Switching Original Mode Priority 207 Original Mode DisplayAuto Image Density Priority Copy Quality 208 Image Density General Features 2/4 210 Job End Call General Features 3/4 Copy Function Key F1-F5211 General Features 4/4 Document Server Storage Key F1-F5212 Enlarge Priority Setting EnlargeReproduction Ratio 1/2 Shortcut R/E Ratio for Create Margin Priority Setting ReduceReproduction Ratio 2/2 Reduce 215 Priority Front Margin Top/Bottom Edit 1/2Front Margin Left/Right Back Margin Left/Right Erase Original Shadow in Combine Sided→2 sided Auto MarginT to TSided→2 sided Auto MarginT to B Erase Border Width 218 Edit 2/2Image Repeat Separation Line Double Copies Separation Line 219 Separation Line in Combine Orientation Booklet, Magazine Front Cover Copy in CombineDesignated Slip Sheet Copy in Combine Copy on Designated Paper Preset Stamp 1/4-4/4 222 User Stamp 1/2-2/2Stamp Format Program/Delete Stamp Format Font223 224 Stamp SettingNumbering 1/2-2/2 Superimpose 225 Duplex Back Page Stamping PositionNumbering in Combine Stamp on Designated Slip Sheet Input/Output 227 Letterhead SettingSelect Stack Function Select Stapling Position 228 229 Dos And Donts Optimum environmental conditions Where to Put Your MachineMachine Environment Moving Power Connection Access to the Machine231 Maintaining Your Machine Cleaning the Exposure GlassCleaning the Platen Cover Cleaning the Document Feeder Cleaning the machine Mainframe First copy time Copy paper weightCopy paper size Non-reproduction area Copy paper capacity Power consumptionReproduction ratio Maximum continuous copy run Noise Emission *1 Dimensions W ⋅ D ⋅ H up to exposure glassWeight Space for mainframe W ⋅ D Document Feeder Option Sheet Finisher Option 239 Tray Finisher Option 240 Staple position 241 Punch Kit Option 242 Internal tray 2 1 bin tray OptionNumber of bins Available paper size Paper capacity 243 Extarnal Tray Option Dimensions W ⋅ D ⋅ H, option unit Large Capacity Tray LCT Option244 245 Paper tray unit Option 246 Index Background Numbering, 120 Page Numbering 247 248 249 250