Ricoh 1045, 1035 operating instructions Deleting Saved Documents, 162

Document Server

Deleting Saved Documents

You should delete any of the saved documents using the control panel of the machine.

This section describes how to delete saved documents.

	Important
3	❒ You can save up to 3,000 docu-
	ments in the Document Server. No

more documents can be saved, when there are 3,000 documents in the Document Server. You should delete unnecessary documents.

❒You can set the timer to delete the documents stored in the Docu-

ment Server with the User Tools. ⇒ “Delete All Files” in the System Settings manual.

Note

❒You can delete all the saved docu-

ments at a time with the User Tools. ⇒ “Delete All Files” in the System Settings manual.

Follow these steps to delete saved documents.

A Press the {Document Server} key.

The “Select Files to Print” display appears.

B Select a document you want to de-

lete by pressing the name of it.

The selected name is highlighted.

Note

❒You can search the document

you desire by the file name or the user name. ⇒ P.160 “To Search by File Name”.

❒You can sort the files in order of

[User Name], [File Name], or

[Date]. Press the key you want to sort by.

❒If the desired file name is not shown, see the next or previous screen using the [T Next] and [U

Prev.] keys.

❒If you cannot choose the desired document by its name, you can print the first page to check the contents. Press the line for the desired document, and press the [Print 1st Page] key followed by the {Start} key.

❒Press the selected line again to cancel the print job.

❒If you select a document which requires a password, the “Input the Password” window ap- pears. Enter your password us- ing the number keys, and press the [OK] key. To delete the value entered, press the [Clear] or {Clear/Stop} key. To cancel a se- lected document, press the [Can- cel] key.

C Repeat step B if you want to select more than one document.

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