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Xerox manual Scanning WorkCentre 6400 Multifunction Printer User Guide

Models: 6400

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Xerox manual Scanning WorkCentre 6400 Multifunction Printer User Guide

Contents

User Guide Page Contents Printing Copying Scanning Maintenance Product Specifications Recycling and Disposal WorkCentre 6400 Multifunction Printer User Guide Safety1 Power Cord Electrical SafetyLaser Safety Telephone Line Cord Operational Safety Product LocationOperational Guidelines Printer SuppliesMaintenance Safety Product Symbols DescriptionFeatures2 Parts of the Printer Front-Right ViewsRear-Left View Internal ComponentsAvailable Configurations Printer ConfigurationsStandard Features Product Options Control Panel Control Panel LayoutLeft Side of the Control Panel Middle of the Control PanelRight Side of the Control Panel Clear AllMenu Map Configuration ReportInformation Pages Administrator Access More Information Information SourceXerox Support Centre Network Basics Connecting to a Printer on a Network Connecting with USBChoosing a Connection Method Operating System RequirementsAccessing Quick Setup Home IP Address Setup WizardSelect Device Settings Assigning the Printer an IP AddressSelect Close to exit Quick Setup Home Installing the Printer Drivers Choosing a Printer DriverPreliminary Steps Installing the Driver for Windows 2000 or NewerInstalling the Drivers Network Connection Installing the Drivers USB Connection Click Start Settings Printer and FaxesInstalling the Driver for Macintosh OS X 10.3 and Newer Installing the Driver UNIX/LinuxLinux Linux PPC CentreWare Internet Services Printing4 Printing Overview Supported Media Recommended MediaGeneral Media Loading Guidelines Printing the Paper Tips InformationMedia That Can Damage Your Printer Paper Storage GuidelinesLoading Media Loading Paper in TrayAdjust the paper guides 6400-022 Loading Envelopes Close the right side door 6400-020 Loading Paper in Tray 2, 3, or Tray Tray 3 or6400-039 6400-040 Push the tray completely into the printer Guidelines Printing on Special MediaPrinting on Transparencies Printing on Envelopes Printing on LabelsPrinting on Glossy Paper Printing on Custom Size PaperSelecting Printing Options Printing Options for Windows Tab Printing OptionsSaving a Set of Commonly Used Printing Options in Windows Setting Default Printing Options for WindowsSelecting Printing Options for an Individual Job in Windows Printing Options for Macintosh Selecting Options for an Individual Job for MacintoshPrinting a 2-Sided Document Printing on Both Sides of the PaperSided Printing Guidelines Layout Options Windows and MacintoshMacintosh Selecting Paper Type to UseWindows Printing Multiple Pages to a Single Sheet N-Up Select the number of Pages per Sheet and Layout DirectionWindows Select the Layout/Watermark tab Select Enable for Booklet PrintingPrinting Booklets Using Color Corrections Making Color AdjustmentsSelect Color Adjustments Click the Color Adjustments button Selecting Color CorrectionAdvanced Color Options Press Match Adjusting the Automatic Color Correction Select Image Options, and select Color ConfigurationPrinting in Black and White Select Black and WhitePrinting Insert Pages Click Add Inserts…Printing Cover Pages Cover Print Option Pages Printed on CoverTo print a cover Specifying Exception Page Characteristics Windows Printing Exception PagesSpecifying Exception Page Characteristics Macintosh Click Add Exceptions…Select Page Setup ScalingPrinting Watermarks Selecting, Creating, and Editing WatermarksMacintosh Printing Mirror Images Select Yes for Mirrored Output under Image Options MacintoshCreating and Saving Custom Sizes Job Completion Notification Printing a Sample Set Printing Special Job TypesPrinting and Deleting Secure Print Jobs Delayed Printing Saving a Print Job to the PrinterSending a Print Job to a Fax Machine Printing or Deleting the Job at the PrinterPrinting WorkCentre 6400 Multifunction Printer User Guide Copying5 Basic Copying Adjusting Copy Options Basic SettingsSelecting Color or Black and White Copies Select Single Color on the Output Color windowReducing or Enlarging the Image Selecting the Tray to Use for CopiesSpecifying 2-Sided Originals or Copies Collating CopiesImage Quality Adjustments Adjusting the Darkness, Sharpness, and SaturationStapling Copies Specifying the Original TypeAdjusting the Contrast Selecting Color PresetsAutomatically Suppressing Background Variations Press the Image Enhancement buttonLayout Adjustments Adjusting the Color BalanceSpecifying the Orientation of the Original Specifying the Original SizeBook Copying Shifting the Image Erasing the Edges of CopiesCreating Booklets Output Format AdjustmentsInverting Images Including Covers Controlling Pagination Adding InsertsSpecifying Exception Pages Adding Annotations Press the Transparency Separators button Inserting Transparency SeparatorsPrinting Multiple Images on a Sheet of Paper Select Specify Rows & Columns Advanced CopyingRepeating Images on a Sheet of Paper Building a Job Printing a Sample CopySaving the Current Copy Settings Retrieving Saved Copy SettingsPress the Save Current Settings button Press the Retrieve Saved Settings buttonSpecifying Default Copy Settings Select Feature DefaultsManaging Copy Functions Changing the Reading OrderCreating Copy Feature Presets Select Edge Erase PresetsSelect Reduce/Enlarge Presets Select either Left to Right or Right to LeftWorkCentre 6400 Multifunction Printer User Guide Faxing6 Enabling and Configuring Fax Services Fax OverviewSending a Fax Changing the Default Fax SettingsSelect Embedded Fax Settings from the Features list Selecting Fax Options on page 113 Managing Fax Functions on Configuring the Printer to Send a Server Fax Configuring a Fax RepositorySelect Fax Repository Setup Server FaxSending a Server Fax Sending an Internet Fax Select New RecipientReceiving Faxes Configuring the Printer to Receive a FaxConfiguring the Printer to Receive an Internet Fax Setting 2-Sided Faxing Setting the Fax ResolutionAdjusting Image Quality Selecting Fax OptionsAdjusting Layout Adjusting the Original SizeReducing or Splitting Book FaxingSetting Fax Options Delay Sending a FaxSelecting a Confirmation Report Selecting the Starting RateSelect Send Header Text Selecting Send Header TextFaxing to a Mailbox Remote Polling Build JobLocal Polling Managing Fax Functions Printing a Confirmation ReportEnabling or Disabling Secure Faxes Select Confirmation ReportsPrinting or Clearing Secure Faxes Enabling or Disabling Junk Fax PreventionSelect Hold Secure Print Job Select Scan Jobs and Fax Sent JobsPrinting a Fax Report Inserting Pauses in Fax NumbersPrinting the Fax Protocol Report Select Fax Protocol ReportAdding Speed Dial Entries Adding an IndividualAdding a Group Editing or Clearing Speed Dial EntriesScanning7 Scanning Overview Accessing CentreWare is Using CentreWare Internet ServicesPrinting a Configuration Report Loading Original Documents Using the Document GlassUsing the Document Feeder Creating a Mailbox Scan to MailboxScanning to the Public Folder Scanning to a Mailbox Scan to Mailbox section, click Create FolderDownloading Images to Your Computer Using CentreWare is Downloading Images From the Public FolderDeleting Image Files From the Public Folder Select the Default Public FolderDownloading Images From Your Private Folder Deleting Images from your Private Folder Using the Xerox Scan Utility Scanning Using the Xerox Scan UtilityCreating Scan Templates Select Workflow ScanningCreating a Template with an Image View Setting Creating a Template to Scan Images Directly to a FolderScanning Deleting Scan Templates Template File Formats and NamesCreating Unique Image File Names Unsupported file typesManaging Xerox Scan Utility Folder and Email Profiles Creating or Editing Email ProfilesDeleting Email Profiles Creating or Editing Folder ProfilesUsing the Scan to Email and Copy to Folder Tools Using an Email Profile for Scanned Image AttachmentsDeleting Folder Profiles Scan to Email Tab139 Copy to Folder Tab Deleting Image Files Using the Xerox Scan Utility Click the Delete Scanned Image buttonSelect From Scanner or Camera Importing Scanned Files into an ApplicationImporting Scanned Images into a Windows Application Twain Using the WIA Image Manager in a Windows Application Scanning Scan to File Scan to E-mail Setting E-mail Options Scan to Home Setting Scan Options Advanced SettingsOutput Color Sided Scanning Original Type Scan Presets Advanced Scanning OptionsLayout Adjustments Job Assembly Filing OptionsScanning WorkCentre 6400 Multifunction Printer User Guide Maintenance8 Maintenance and Cleaning General PrecautionsUsage Counters Resetting Routine Maintenance Item Life CountersLocating the Serial Number Cleaning the Printer Cleaning the Document Glass and Document CoverCleaning the Exterior Cleaning the Media Feed Roller Tray Cleaning the Media Feed Roller Trays 2, 3 Cleaning the Document Feeder Rollers and Pad Cleaning the Duplex Feed Rollers Cleaning the Media Transfer Rollers for Tray 3 and Tray Close the right side cover of Tray 3 or Tray Cleaning the Laser Lenses Close the front door Routine Maintenance Items Ordering SuppliesConsumables Customer Replaceable PartsWhen to Order Supplies Recycling SuppliesInstalling Staples Pull out and remove the stapling unit Replace the stapling unit Calibrating the Scanner 6400-174 Moving the Printer Maintenance WorkCentre 6400 Multifunction Printer User Guide Troubleshooting9 Select Current Faults, or Fault History Control Panel MessagesGeneral Troubleshooting Printer Does not Turn OnProduct Resets or Turns Off Frequently Printing Takes Too LongDuplex Problems Scanner ErrorProduct Is Making Unusual Noises Date and Time Are IncorrectRight Side Door Will Not Close Clearing Paper Jams or Misfeeds from Tray Paper Feed ProblemsClearing Paper Jams or Misfeeds Carefully pull out the jammed media Open Tray 1 and reload the media Pull the lever, and then open the right side door Clearing Paper Jams or Misfeeds in Tray 3 or Clearing Paper Jams in the Duplex Unit Clearing Paper Jams in the Fuser Push the green levers up, and open the fuser cover 189 Clearing Paper Jams in the Document Feeder Clearing Paper Jams Behind the Right Side Door Clearing a Paper Jam Behind the Control Panel Clearing Paper Jams in the Finisher Jam in Finisher Transport Area or Sub TrayJams at Finisher Main Tray Clearing Jammed Staples Slide the stapling assembly back into the printer Avoid the following Minimizing Paper JamsMake sure to Troubleshooting Paper Feed Problems Understanding the Media PathPrinter Pulls Multiple Sheets Together Paper Jam Message Stays OnDuplex Unit Jams Document Feeder JamsMedia Misfeeds Printing the Troubleshooting Print Quality Print-Quality ProblemsUsing Built-in Troubleshooting Tools Setting Color Calibration Adjusting the Print MarginsAdjusting for High Altitude Locations Calibrating the Paper TypeTroubleshooting Print-Quality Problems Nothing Prints or Black Spots Print onEntire Page Prints Black or Color Image Prints Too LightImage Prints Too Dark Image is Blurred or Stained Print Density is UnevenPrint is Irregular or Mottled Ink Rubs Off After Printing Toner Smudges and Residual Images Print Laser lens is dirtyToner Smudges Appear on the Back White or Black Areas Print in Regular Pattern Image Prints with DefectsLateral Lines or Bands Print on Image Colors Look WrongColors Do Not Register Properly Colors Reproduce PoorlyCopy and Scan Problems Symptom SolutionsFax Problems Problems Sending Faxes Symptom Cause SolutionProblems Receiving Faxes Printing the Protocol Report Maintenance Assistant Select Send Diagnostic InformationGetting Help Control Panel MessagesOnline Support Assistant Helpful WeblinksProduct Specifications Physical Specifications Base UnitOptional Trays 3 Optional FinisherRelative Humidity Environmental SpecificationsTemperature Electrical Specifications Performance Specifications ResolutionPrint Speed Copy SpeedController Specifications ProcessorMemory InterfacesRegulatory Information Canada Regulations Basic RegulationsUnited States FCC Regulations European Union Ozone ReleaseCopy Regulations United StatesCanada Other Countries Data Coupler Information Fax RegulationsFax Send Header Requirements Service Order Code SOC = 9.0Y Europe South AfricaNew Zealand Telecom Warning Notice Material Safety Data Sheets Page Recycling and Disposal Domestic/Household Environment Guidelines and InformationAll Countries European Union Professional/Business Environment For Business Users in the European UnionNorth America Other Countries RemovalIndex Installing printer drivers Windows 2000 or newer Network Choosing a network connection, 30 IP addresses Special media, 53 printing Xerox Support Centre Index WorkCentre 6400 Multifunction Printer User Guide