Xerox 3100MFP/X manual Directory

Page 49

Phaser 3100MFP/X

Directory

Your multifunction machine lets you create a directory by memorising subscriber records and subscriber lists. Your machine can store up to 250 subscriber records, which you can group in 20 subscriber lists.

For all subscriber records or subscriber lists you may create, consult, modify or delete contents. You can also print the directory.

Furthermore, your machine lets you create and manage your phone directory from your PC Kit. For more information on this feature, refer to chapter PC Features, page 57.

Creating subscribers record

To create subscribers record:

11 - DIRECTORY / NEW CONTACT

1 Press , enter 11 using the keypad.

2Enter the NAME of your contact with the alphanumerical keypad (20 characters maximum), confirm with OK.

3Enter the TEL number of your contact with the numerical keypad (30 digits maximum), confirm with OK.

4Choose the RECORD NO from your directory with the numerical keypad or accept the displayed number, and confirm with OK.

5Select W. ASSOC. KEY if you want to assign a

shortcut key (letter) to your subscriber record. The first available letter appears, use or to choose another letter. Confirm with OK.

6Select the appropriate transmission RATE to send faxes among the values 2400, 4800, 7200, 9600,

12000, 14400 and 33600 using or . Confirm with OK.

The maximum speed can be used if the telephone line is of good quality, meaning appropriate, without echo.

Creating subscribers list

To create subscribers list:

12 - DIRECTORY / NEW GROUP

1 Press , enter 12 using the keypad.

2Enter the LIST NAME with the alphanumerical keypad (20 characters maximum), confirm with OK.

3 CALLED NUMBER: use or to select from

existing records the contacts of your list and confirm with OK. Repeat this operation for each subscriber you want to add to your list.

4Enter the GROUP NUMBER assigned to your list with the numerical keypad or accept the displayed number, and confirm with OK.

In the directory, the letter G placed Important next to a name identifies a

subscribers group.

Modifying a record

To modify a subscribers record or list:

 

 

 

13 - DIRECTORY / MODIFY

1

Press

, enter 13 using the keypad.

2

With

or

, browse the directory and select the

 

record or list you want to modify by pressing OK.

3

With

or

, browse the entries of the selected

 

record or list. Press OK when the entry you want to

 

modify appears on screen.

4The cursor appears at the end of the line. Press C to delete characters.

5Enter the new entry and confirm with OK.

6Repeat the operations for each line you want to modify.

Deleting a record or a list

To delete a subscribers record or list:

If your multifunction machine is connected to a PABX, you may insert a pause for dial tone after the outgoing local prefix dialling.

To insert a pause for dial tone ("/" Important sign), press simultaneously the

CTRL and M keys, or long press the 0 (zero) key on the numerical keypad until the "/" sign is displayed.

For more details, refer to Local prefix, page 37.

 

 

14 - DIRECTORY / CANCEL

1

Press

, enter 14 using the keypad.

2

With

or , browse the directory and select the

 

record or list you want to delete by pressing OK.

3Press OK to confirm the deletion.

4Repeat the operations for each record or list you want to delete.

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Contents Xerox Phaser 3100MFP/X Dear customer Dear customerConsumables Contents Network features Parameters/SetupPC Features Customer Information Symbols Safety introductionSecurity Security Software use license Environment LicenseOperational Safety Information Laser Safety InformationElectrical Supply Electrical Safety InformationUsed on electromechanical equipment Do Not Do TheseMaintenance Information Emergency Power OffDisconnect device Ozone InformationRegulatory Information Product Safety CertificationRegulatory information for the Fax function Certifications in EuropeCanada License Environment LicenseSecurity Software use Product Recycling and DisposalNorth America USA, Canada Energy Program ComplianceEnergy star EH&S Contact InformationSecurity directives Symbols for the main power switch Positions of Safety labels on the machineSoftware use license Prohibited reproductions Registered trademarksApplicable law Installation InstallationLocation conditions Running environmentSafety During Operation Safety informationHandling the machine Paper recommendationsRules for use symbols Machine Overview Control panel Accessing menusDevice installation Packaging contentsInstalling the document feeder Paper tray installationPush the lower panel down until it clicks Print cartridge installationOutput Support Tab Device initial setupStarting your device Device connectionPaper in the main paper tray, page 15. Once paper has Loading paper in the manual feed trayRecommendations, Use of envelopes Copy ECO mode copyCopy Simple copySpecial setups for copying ID Card Copy modeResolution setup Advanced FCT/COPY/RESOLUTIONCollated copy setup Zoom setupScanned original setup Contrast setupMargin Shift using the Document Glass Paper type setupPaper size setup Paper tray selectionFax Delayed transmissionFax transmission Print a cover sheetFax Default tray set to ManualFax reception Relay broadcastFax answering machine Saving an access codeFax rerouting Printing fax messages stored in the memoryRerouting fax messages to a USB memory key Setting the re-direction contactTransmission waiting queue Printing rerouted documentsMailBoxes MBX Fax Cancelling a transmission in progressPrinting the contents of a MBX Modifying the features of a MBXDeleting a MBX Printing the MBX listPlacing a document in deposit Deposit and PollingPolling a deposited document FAX / Polling RXSMS Parameters SMSSending an SMS Presentation of the senderSummer time / Winter time setting Parameters SetupDate/Time Your fax number/Your nameType of network Geographical settingsLocal prefix Transmission report Reception ModeDocument feed type Economy periodReception without paper Adjust toNumber of copies Fax or PC receptionSetup / Reception / Reduction Received faxes reduction modeSetup / Technicals Technical ParametersPrinting the logs Printing the functions guidePrint / Functions List To print the logsLock the machine Print the list of setupsRead the counters Display the consumables status Parameters/SetupCalibrate your scanner Directory DirectorySaving/Restoring the directory Smart card option Printing the directoryDirectory / Print Directory / SAVE/LOAD / SaveGames Calendar Print the solution to a gridSudoku CalendarNetwork features Network featuresType of radio network Radio networks WlanConnect your Wlan adaptor Configure your networkCreating or rejoining a network Referring to or changing your network parameters May be set up Setting up a machineSetup / Wlan / Parameters / Security Setup / Wlan / Parameters HostnameSetting up the PC USB memory key USB memory keyUse of the USB memory key Print your documentsKey Read the USB memory key contentsSave a document on a USB memory Key Delete your files stored on the keyCreation Telephony option Connecting the USB-DECT baseRegistering Dect handsets Advanced FCT / Dect / RegisterTelephony option Customising telephony settingsUnregistering Dect handset Advanced FCT / Dect / Ringing TimePC Features PC FeaturesConfiguration requirements Software installationInstalling drivers only PC Features This installation mode is only possible Installing the drivers manuallyInstalling the full software package, ConnectionsUninstall the software from your PC Software UninstallationUninstall the drivers from your PC Companion Director Machine ManagementChecking the connection between the PC and the machine Graphical presentationDevice management Companion MonitorSelecting the current device Status of the connectionDocument scanning Xerox Companion Suite featuresDisplay the consumable status Scanning with Scan ToPrinting Printing in duplex mode with the machinePrinting to the machine Character recognition software OCRPrinting Add a contact to the machine’s address book Address bookAdd a group to the machine’s address book Manage the address bookImport or export an address book Fax communications depending on modelPresentation of the Fax window Send a fax from the hard disk or the machine Send a faxSend a fax from an application Follow-up of fax communications Receive a faxDescription of the tab FAX Parameters FeaturesPC Access to fax parametersFax parameters Description of the tab Logs and ReportsCreating a cover page template CoverFor the second step Creating a coverAdjust the size of your field so that Description of the tab Cover page FeaturesPCText is readable Presentation of the SMS window SMS Communications depending on modelSend an SMS Click on the icon SMS Window MFFollow-up of SMS Access to SMS parametersSMS Parameters Sent item memory items sentService MaintenancePrint cartridge replacement General informationCleaning MaintenancePrinter cleaning Error messages Printer issuesPaper jam Miscellaneous problems ADF Feeding problemsPC printing via USB connection PC printing issuesPC printing via Wlan connection Firmware updateUpdating the machine firmware requires that the Xerox Physical specifications SpecificationsElectrical specifications Environmental specificationsPrint cartridge Consumable specificationsCustomer Information Customer Information
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