Receiving Faxes into the PC | Brother 9200C guide

Receiving Faxes into the PC

To receive faxes into your PC through the MFC:

1Make sure the MFC is connected to the PC. The PC and the Multi-Function Link® Pro Main Menu must be running at all times. (See Installing the Brother Software, page 13-27.)

2Load the Multi-Function Link® Pro software into your PC. (See

Installing the Brother Software, page 13-27.)

3On your PC in the Multi-Function Link® Pro software:

ASelect Setup from the Preferences pull-down menu in the Main Menu.

BUnder Answer Mode select Fax only.

CClick the OK button.

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Brother 9200C owner manual Receiving Faxes into the PC

Contents

Lmanua If You Need to Call Customer Service Frequently Asked Questions FAQs For Customer ServiceBrother Numbers Brother fax-back system Ordering Accessories and Supplies Canada For USA and Canada Compilation and Publication Notice What to do if you think your Product is defective Limitations For Canada Only Quick Reference Guide Sending FaxesReceiving Faxes Storing Numbers Dialing OperationsMaking Copies Table of Contents Page Auto Dial Numbers and Dialing Options Changing Remote Retrieval Access Code Remote Fax Options Not Available for Color Fax Xiii Using PhotoCapture Center From your PC Setting Up the MFC and PC to Work TogetherUsing the Brother Machine with Your PC Before You Install Multi-Function Link Pro Using the Brother MFC9200C Series Printer Driver Using the Windows -Based Brother Control Center Using ScanSoft PaperPort for Brother/TextBridge Using ScanSoft PaperPort and TextBridgeUsing Multi-Function Link Pro Software Using the PhotoCapture Center from Your PC Using the Brother MFC with a New Power MacintoshInstalling the Brother Printer and Scanner Drivers Using the Brother Printer Driver with your Apple Troubleshooting and Routine Maintenance Standard Telephone and FCC NoticesPage Xxi Using This Manual 1IntroductionFinding Information Conventions Used in this Manual Test Sheet Procedures For USA Only MFC 9200C Control Panel Overview One Touch Keys ECM Error Correction Mode About Fax MachinesFax Tones and Handshake 2Assembly and Connections Packing ListMake sure you have the following items No ! no ! no Choosing a Location Important Safety Instructions Release the Scanner Lock Paper About Brother Paper Paper Specifications for Paper Cassette and Manual Feed Slot Paper Type Paper Size Cassette Capacity Print Area Paper Type Paper Size Loading Paper in the Multi-Purpose Paper Cassette Replace the cassette cover Connecting the MFC Connect the power cordSET Cartridges PLS Open Cover Connect the telephone line cord Installing the Ink Cartridges Close the document cover before you open the Scanner Cover Opening Print OK? YES 2.NO Connecting an External Telephone Connecting an External Telephone Answering Device TADConnections Sequence Do not connect a TAD elsewhere on the same phone line ConnectionsRecording Outgoing Message OGM Special Line Considerations Roll Over Phone LinesTwo-Line Phone System Converting Telephone Wall Outlets Triplex Adapter Two Line Phone External Two Line TAD Custom Features on a Single Line If you are installing the MFC to work with a PBXMulti-Line Connections PBX Function Mode 3On-Screen ProgrammingUser-Friendly Programming Function Description Factory Setting Alternating DisplaysFunction Selection Table FAX NO. & Start Copy Press Copy Setup Receive Function Description Remaining Jobs Printer Functions Copy FunctionsVideo Functions PhotoCapture Center Functions 4Initial Setup Setting Date and TimeSetting Station ID Getting Started Entering Text Inserting spacesMaking corrections Repeating letters Setting Tone/Pulse Dialing Mode For Canada only Setting Beeper VolumeSpecial characters and symbols DIALINGTONE? DIALINGPULSE? Speaker Volume Ring VolumeMemory Storage Turning On Automatic Daylight Savings Time 5Setup Receive Select Receive ModeTo select or change your Receive Mode Basic Receiving Operations Setting Ring Delay Easy Receive Setting Paper Size Printing a Reduced Incoming DocumentReduction Paper Change Reduction 1.YES 2.NO Advanced Receiving Operations Operation from Extension TelephonePrinting a Fax in Memory Remote ACT.ON? Polling Canceling a Scheduled Job 6Setup Send Sending Faxes Using Multiple SettingsBefore You Begin Faxing from the ADF Automatic Document Feeder Close the document cover Setnext Startto DialPage Dual Access Not Available for Color Fax Checking the Job Status Real Time TXRealtime TXON? Canceling a Job in Memory Basic Sending OperationsComposing Electronic Cover Composing Your Own Comments Cover Page For Next Fax OnlyAlways Send Cover Overseas Mode Overseas ModeUsing a Printed Cover Advanced Sending Operations Delayed Fax Not Available for Color Fax Delayed Batch Transmission Not Available for Color FaxDelayed FAX Batch TXON? Setting Up Polled Transmit Not Available for Color Fax Polled TXOFF? 7Auto Dial Numbers and Dialing Options Storing Numbers for Easy DialingStoring One Touch Dial Numbers Storing Speed Dial Numbers Changing One Touch and Speed Dial NumbersSPEED-DIAL? # Enter & SET Setting Up Groups for Broadcasting Select ONE-TOUCH Setup Groupgo Enter & SETPage Access Codes and Credit Card Numbers For example Pause Fax RedialTone/Pulse For Canada only Press Redial/Pause 8Remote Fax Options Fax Forwarding/PagingNot Available for Color Fax FAX FORWARD? FWD# Enter & SET Setting Fax Storage Changing Remote Retrieval Access Code Using Remote Retrieval Access Code Remote Retrieval Remote Commands Remote Commands Operation DetailsRetrieving Memory Status List Changing Fax Forwarding Number MFC Settings and Activity 9Printing ReportsTo Print a Report Transmission Verification Xmit Report Activity Report IntervalINTERVAL? Multiple Copies Using the ADF 10 10Making CopiesBasic Copy Operations Making a Single Copy Multiple Copies Using the Scanner Glass Memory Full MessageMemory Full P.01 Copy to Copy Stop to Abort Temporary Copy Settings Using the Enlarge/Reduce KeySetnext Scan Copyto END Using the Options Key Selecting a Fixed Reduction Ratio To select Copybrightness To select Copyquality 2in1 4in1 Poster Choosing the Quality Photo Changing Default Copy Settings Color Adjustment Paper TypeCopy Quality ONE Color ColoroffColorcyan Colormagenta Coloryellow Legal Limitations Auto Switch 11 11Walk-Up Video PrintingVideopress Copy Capture Ready Color Video Printing Black & White Video Printing Temporary Video Print Setting Videostill To select Videovideo Type To select Videoprint SizeTo select Videobrightness To select Videoquality Changing Default Settings Video Printing Quality Video Type Video Printing Color Adjustment Print SizePrint Size Video Capture to PC Video Printing ContrastContrast 12 12Walk-Up PhotoCapture Center Introduction Dpof Printing Media ActivePress Color Copy Dpor PRINTYES? Printing the Index Thumbnails Printing Images Is default Press or to select TRUE2LIFEON or TRUE2LIFEOFF and press Set Is default setting Press Function PhotoCapture Center Quality Photo BrightnessPhoto Contrast Paper Type Paperplain Paperink JET Paperglossy Paperphoto Understand Error Messages Color EnhancementWhite Balance Sharpness Using PhotoCapture Center from your PC For Windows Only PhotoCaputure Center Requirements 13 13Setting Up the MFC and PC to Work Together Using the Brother Machine with Your PCBefore You Install Multi-Function Link Pro Computer Requirements Windows SpeedOperating Or Higher Space Speed Bi-directional Cable Tie Using Windows 95, 98, 98SE and ME For Windows 95 OSR2, 98, 98SE Users Insert the MFL Pro CD-ROMinto your CD-ROM drive Page Page Using Windows 2000 Professional Click Browse to locate the file Page Page Using Windows NT Workstation Version Select My Computer and click NextPage \nt40 Select Not Shared, then click Next Recommended to Print a Test Page, then click FinishPage If you are using Windows 2000 Professional, go to Using Windows 98, 98SE and ME For Windows 98, 98SE Users \W98\usb folder \WME\usb folder\WME\usb for Windows ME New Hardware Wizard reappears, click Next Select Specify a location and click Next When the Add New Page Hardware Wizard screen appears, click Next Make sure Specify a location is displayed Click Next Page Installing the Brother Software To install Multi-Function Link Pro Main Application To Install Automatic E-mail Printing Optional Application To Register Your MFC 9200C On-Line For USA only On-Line Registration is only available for users in the USATo view On-Line Documentation To Install PhotoPrinter Pro To View Brother Support InformationPage Receiving Faxes into the PC 14 14 Using the MFC as a Printer FeaturesPrinter Driver Page Manual Feed Slot Setup for Envelopes Reset KeySimultaneous Printing/Fax Printer Operation Keys Cleaning Ink Management KeyTurning Off Bi-directional Printing Replace INK 15 15Printer Driver Settings Using the Brother MFC9200C Series Printer DriverPaper Tab Paper Size User Defined Paper SizeMinimum Maximum Orientation CopiesCollate Reverse Order Paper Thickness ScalingPaper Source Multi-purpose Paper Cassette Quality/Color Tab Quality MediaPaper Type Suitable print quality Document Color/MonoColor Mono Custom Setting Halftone PatternCluster True2Life Printing from your PC ContrastRed Green 16 16Using the Windows -Based Brother Control Center Brother Control Center Using the Scan Keys How to Turn Off AutoLoadAutoLoad the Brother Control Center Scan Keys Using the Control Panel Keys Scan ImageScan/OCR Scan to E-mail Brother Control Center Features Auto ConfigurationScanning Operations SCANNINGE-MAIL Scanner Settings for Scan, Copy and PC Fax Buttons Copy OperationsPC Fax Operation Global Settings Setting Up the Scanner ConfigurationsTo access the Scanner Configurations screen Scanner Settings Scan to FilePerform an Operation from the Control Center Screen Send Scan to E-mail Destination Folder Email Application File Attachments Conversion Options Format Show QuickSend MenuQuickSend List Send Scan to Word Processor Word Processor User Defined Button Copy Settings Copy/Two on One CopyTarget Application Send a Fax FAX Settings 17 17Using ScanSoft PaperPort for Brother TextBridge Using ScanSoft PaperPort and TextBridge Viewing Items in ScanSoft PaperPortOrganizing Your Items in Folders Links to Many Other Applications Scanning a Document Importing Items from Other ApplicationsExporting Items in Other Formats Accessing the Scanner Scanning a Document into the PC Settings in the Scanner Window ResolutionColor Type Adjust SizeCustom How to use PreScan to adjust an image PreScanning an ImagePaper Video CapturePage Connecting Your Video Equipment Video Capture from the PCCapturing An Image To connect your video equipment To capture a frame as an image Page 18 18Using Multi-Function Link Pro Software Brother Resource Manager MFC Remote Setup Print Sending a Fax from Your PC Multi-Function Link Pro Main MenuSending a Quick Fax Sending a Fax from the Main Menu Checklist for Your PC Sending a Fax from a Windows Application Viewing Received Faxes 19 19Using the PhotoCapture Center from Your PC Overview of Basic Steps PhotoPrinter 2000 ProCustom Add Photo Screen PhotoCapture Center Add Photo dialog 20 20Using Automatic E-Mail Printing Main FeaturesFor Windows 95/98/98SE, ME only Installing the Brother Printer Scanner Drivers MFL Pro Driver Installer Using the Brother Printer Driver with your Apple Macintosh Installing PaperPortClick the PaperPort 5.5 Installer To select the Printer To print the document Using Brother Twain Scanner Driver with Your Apple Macintosh Scanning a Document into Your Macintosh G3, G4 or iMac Color Type Brightness Contrast Scanning Area Resolution Image Scanning Area Business Card Size Miscellaneous ContrastColor Sync Dialog Scanner Profile Select your Brother MFC PreScanning an Image 22 22Important Information Standard Telephone and FCC Notices Important-About the Interface Cable Important Safety Instructions Industry Canada Compliance Statement For Canada onlyEnergy Star Compliance Statement P O R T a N T I N F O R M a T I O N Trademarks 23 23Troubleshooting and Routine Maintenance Troubleshooting Error Messages Error Messages See PhotoCapture Center Requirements Document Jams and Paper Jams Original is Jammed in the Top of the ADF Unit Paper is Jammed Inside the MFC If You Are Having Difficulty with Your MFC Difficulty Suggestions Handling Incoming Calls Video Capture Press Ink Management 300DPI Adjust 600DPI AdjustAligning Ink Cartridges Vertical Align Packing and Shipping the MFC Don’t handle the paper until the ink is dryPage Troubleshooting a N D R O U T I N E M a I N T E N a N C E 23 Routine Maintenance Cleaning the Scanner Cleaning the MFC Printer Platen Cleaning the Pick-up Roller Replacing the Ink Cartridges Please Wait For Customer Service Specifications Product DescriptionFax Printer PrintingController Print Media Consumable Items Glossary Page Page Page Index Page PBX Memory Full Manual Video Remote Retrieval Access Card Remote Retrieval Access Card Changing Remote Retrieval Access Code Equipment Attachment Limitations For Canada Only Visit us on the World Wide Web