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Brother 9200C owner manual 17 17Using ScanSoft PaperPort for Brother TextBridge

Models: 9200C

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17 17Using ScanSoft™

PaperPort® for Brother/

TextBridge®

Using ScanSoft™ PaperPort® and TextBridge®

ScanSoft™ PaperPort® for Brother is a document management application. You will use PaperPort® to view incoming faxes and scanned documents.

PaperPort® has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to combine or “stack” documents of different formats for printing, faxing or filing. ScanSoft™ PaperPort® can be accessed through the ScanSoft™ PaperPort® program group. (See On-Line Documentation for Multi-Function Link® Pro on the CD-ROM.)

The complete ScanSoft™ PaperPort® Owner’s Manual, including ScanSoft™ TextBridge® OCR, is in the On-Line Documentation on the CD-ROM. This chapter is only an introduction to the basic operations.

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U S I N G S C A N S O F T ™ P A P E R P O R T ® F O R B R O T H E R / T E X T B R I D G E ®

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Brother 9200C owner manual 17 17Using ScanSoft PaperPort for Brother TextBridge, Using ScanSoft PaperPort and TextBridge

Contents

Lmanua If You Need to Call Customer Service Brother Numbers Frequently Asked Questions FAQsFor Customer Service Brother fax-back systemOrdering Accessories and Supplies CanadaFor USA and Canada Compilation and Publication NoticeWhat to do if you think your Product is defective Limitations For Canada Only Quick Reference Guide Sending FaxesReceiving Faxes Storing Numbers Dialing OperationsMaking Copies Table of Contents Page Auto Dial Numbers and Dialing Options Changing Remote Retrieval Access Code Remote Fax Options Not Available for Color FaxXiii Using the Brother Machine with Your PC Using PhotoCapture Center From your PCSetting Up the MFC and PC to Work Together Before You Install Multi-Function Link ProUsing the Brother MFC9200C Series Printer Driver Using the Windows -Based Brother Control Center Using ScanSoft PaperPort for Brother/TextBridge Using ScanSoft PaperPort and TextBridgeUsing Multi-Function Link Pro Software Installing the Brother Printer and Scanner Drivers Using the PhotoCapture Center from Your PCUsing the Brother MFC with a New Power Macintosh Using the Brother Printer Driver with your AppleTroubleshooting and Routine Maintenance Standard Telephone and FCC NoticesPage Xxi Finding Information Using This Manual1Introduction Conventions Used in this ManualTest Sheet Procedures For USA Only MFC 9200C Control Panel Overview One Touch Keys ECM Error Correction Mode About Fax MachinesFax Tones and Handshake 2Assembly and Connections Packing ListMake sure you have the following items No ! no ! no Choosing a LocationImportant Safety Instructions Release the Scanner LockPaper About Brother PaperPaper Specifications for Paper Cassette and Manual Feed Slot Paper Type Paper Size Cassette CapacityPrint Area Paper Type Paper SizeLoading Paper in the Multi-Purpose Paper Cassette Replace the cassette coverSET Cartridges PLS Open Cover Connecting the MFCConnect the power cord Connect the telephone line cordInstalling the Ink Cartridges Close the document cover before you open the Scanner CoverOpening Print OK? YES 2.NOConnections Connecting an External TelephoneConnecting an External Telephone Answering Device TAD SequenceDo not connect a TAD elsewhere on the same phone line ConnectionsRecording Outgoing Message OGM Two-Line Phone System Special Line ConsiderationsRoll Over Phone Lines Converting Telephone Wall OutletsTriplex Adapter Two Line Phone External Two Line TAD Custom Features on a Single Line If you are installing the MFC to work with a PBXMulti-Line Connections PBX Function Mode 3On-Screen ProgrammingUser-Friendly Programming Function Selection Table Function Description Factory SettingAlternating Displays FAX NO. & Start Copy Press CopySetup Receive Function DescriptionRemaining Jobs Printer Functions Copy FunctionsVideo Functions PhotoCapture Center Functions Setting Station ID 4Initial SetupSetting Date and Time Getting StartedMaking corrections Entering TextInserting spaces Repeating lettersSpecial characters and symbols Setting Tone/Pulse Dialing Mode For Canada onlySetting Beeper Volume DIALINGTONE? DIALINGPULSE?Memory Storage Speaker VolumeRing Volume Turning On Automatic Daylight Savings TimeTo select or change your Receive Mode 5Setup ReceiveSelect Receive Mode Basic Receiving OperationsSetting Ring Delay Easy ReceiveReduction Setting Paper SizePrinting a Reduced Incoming Document Paper Change Reduction 1.YES 2.NOPrinting a Fax in Memory Advanced Receiving OperationsOperation from Extension Telephone Remote ACT.ON?Polling Canceling a Scheduled Job Before You Begin 6Setup SendSending Faxes Using Multiple Settings Faxing from the ADF Automatic Document FeederClose the document cover Setnext Startto DialPage Dual Access Not Available for Color Fax Checking the Job Status Real Time TXRealtime TXON? Canceling a Job in Memory Basic Sending OperationsComposing Electronic Cover Composing Your Own Comments Cover Page For Next Fax OnlyAlways Send Cover Using a Printed Cover Overseas ModeOverseas Mode Advanced Sending OperationsDelayed FAX Delayed Fax Not Available for Color FaxDelayed Batch Transmission Not Available for Color Fax Batch TXON?Setting Up Polled Transmit Not Available for Color Fax Polled TXOFF?7Auto Dial Numbers and Dialing Options Storing Numbers for Easy DialingStoring One Touch Dial Numbers SPEED-DIAL? # Storing Speed Dial NumbersChanging One Touch and Speed Dial Numbers Enter & SETSetting Up Groups for Broadcasting Select ONE-TOUCH Setup Groupgo Enter & SETPage Access Codes and Credit Card Numbers For exampleTone/Pulse For Canada only PauseFax Redial Press Redial/PauseNot Available for Color Fax 8Remote Fax OptionsFax Forwarding/Paging FAX FORWARD? FWD# Enter & SETSetting Fax Storage Changing Remote Retrieval Access CodeUsing Remote Retrieval Access Code Remote RetrievalRemote Commands Remote Commands Operation DetailsRetrieving Memory Status List Changing Fax Forwarding Number MFC Settings and Activity 9Printing ReportsTo Print a Report Transmission Verification Xmit Report Activity Report IntervalINTERVAL? Basic Copy Operations Multiple Copies Using the ADF10 10Making Copies Making a Single CopyMultiple Copies Using the Scanner Glass Memory Full MessageMemory Full P.01 Copy to Copy Stop to Abort Setnext Scan Temporary Copy SettingsUsing the Enlarge/Reduce Key Copyto ENDUsing the Options Key Selecting a Fixed Reduction RatioTo select Copybrightness To select Copyquality2in1 4in1 Poster Choosing the Quality PhotoChanging Default Copy Settings Color Adjustment Paper TypeCopy Quality Colorcyan ONE ColorColoroff Colormagenta ColoryellowLegal Limitations Videopress Copy Auto Switch11 11Walk-Up Video Printing Capture ReadyColor Video Printing Black & White Video PrintingTemporary Video Print Setting VideostillTo select Videobrightness To select Videovideo TypeTo select Videoprint Size To select VideoqualityChanging Default Settings Video Printing Quality Video TypeVideo Printing Color Adjustment Print SizePrint Size Video Capture to PC Video Printing ContrastContrast 12 12Walk-Up PhotoCapture Center IntroductionPress Color Copy Dpof PrintingMedia Active Dpor PRINTYES?Printing the Index Thumbnails Printing ImagesIs default Press or to select TRUE2LIFEON or TRUE2LIFEOFF and press Set Is default setting Press FunctionPhoto Contrast PhotoCapture Center QualityPhoto Brightness Paper Type Paperplain Paperink JET Paperglossy PaperphotoWhite Balance Understand Error MessagesColor Enhancement SharpnessUsing PhotoCapture Center from your PC For Windows Only PhotoCaputure Center Requirements13 13Setting Up the MFC and PC to Work Together Using the Brother Machine with Your PCBefore You Install Multi-Function Link Pro Operating Computer RequirementsWindows Speed Or Higher Space SpeedBi-directional Cable Tie Using Windows 95, 98, 98SE and ME For Windows 95 OSR2, 98, 98SE UsersInsert the MFL Pro CD-ROMinto your CD-ROM drive Page Page Using Windows 2000 Professional Click Browse to locate the file Page Page Using Windows NT Workstation Version Select My Computer and click NextPage \nt40 Select Not Shared, then click Next Recommended to Print a Test Page, then click FinishPage If you are using Windows 2000 Professional, go to Using Windows 98, 98SE and ME For Windows 98, 98SE Users\W98\usb folder \WME\usb folder\WME\usb for Windows ME New Hardware Wizard reappears, click Next Select Specify a location and click Next When the Add New Page Hardware Wizard screen appears, click Next Make sure Specify a location is displayed Click Next Page Installing the Brother Software To install Multi-Function Link Pro Main ApplicationTo Install Automatic E-mail Printing Optional Application To Register Your MFC 9200C On-Line For USA only On-Line Registration is only available for users in the USATo view On-Line Documentation To Install PhotoPrinter Pro To View Brother Support InformationPage Receiving Faxes into the PC 14 14 Using the MFC as a Printer FeaturesPrinter Driver Page Manual Feed Slot Simultaneous Printing/Fax Setup for EnvelopesReset Key Printer Operation KeysTurning Off Bi-directional Printing CleaningInk Management Key Replace INK15 15Printer Driver Settings Using the Brother MFC9200C Series Printer DriverPaper Tab Minimum Paper SizeUser Defined Paper Size MaximumCollate OrientationCopies Reverse OrderPaper Source Paper ThicknessScaling Multi-purpose Paper CassetteQuality/Color Tab Quality MediaPaper Type Suitable print quality Color DocumentColor/Mono MonoCluster Custom SettingHalftone Pattern True2LifeRed Printing from your PCContrast Green16 16Using the Windows -Based Brother Control Center Brother Control CenterAutoLoad the Brother Control Center Using the Scan KeysHow to Turn Off AutoLoad Scan KeysScan/OCR Using the Control Panel KeysScan Image Scan to E-mailScanning Operations Brother Control Center FeaturesAuto Configuration SCANNINGE-MAILScanner Settings for Scan, Copy and PC Fax Buttons Copy OperationsPC Fax Operation Global Settings Setting Up the Scanner ConfigurationsTo access the Scanner Configurations screen Scanner Settings Scan to FilePerform an Operation from the Control Center Screen Send Scan to E-mail Destination FolderEmail Application File AttachmentsConversion Options Format Show QuickSend MenuQuickSend List Send Scan to Word Processor Word ProcessorUser Defined Button Copy Settings Copy/Two on One CopyTarget Application Send a Fax FAX Settings 17 17Using ScanSoft PaperPort for Brother TextBridge Using ScanSoft PaperPort and TextBridgeViewing Items in ScanSoft PaperPortOrganizing Your Items in Folders Links to Many Other Applications Scanning a Document Importing Items from Other ApplicationsExporting Items in Other Formats Accessing the Scanner Scanning a Document into the PCSettings in the Scanner Window ResolutionColor Type Adjust SizeCustom Paper How to use PreScan to adjust an imagePreScanning an Image Video CapturePage Capturing An Image Connecting Your Video EquipmentVideo Capture from the PC To connect your video equipmentTo capture a frame as an image Page 18 18Using Multi-Function Link Pro Software Brother Resource ManagerMFC Remote Setup PrintSending a Fax from Your PC Multi-Function Link Pro Main MenuSending a Quick Fax Sending a Fax from the Main Menu Checklist for Your PC Sending a Fax from a Windows ApplicationViewing Received Faxes 19 19Using the PhotoCapture Center from Your PC Overview of Basic Steps PhotoPrinter 2000 ProCustom Add Photo Screen PhotoCapture Center Add Photo dialog 20 20Using Automatic E-Mail Printing Main FeaturesFor Windows 95/98/98SE, ME only Installing the Brother Printer Scanner Drivers MFL Pro Driver InstallerClick the PaperPort 5.5 Installer Using the Brother Printer Driver with your Apple MacintoshInstalling PaperPort To select the PrinterTo print the document Using Brother Twain Scanner Driver with Your Apple Macintosh Scanning a Document into Your Macintosh G3, G4 or iMac Color Type Brightness Contrast Scanning AreaResolution ImageScanning Area Business Card SizeMiscellaneous ContrastColor Sync Dialog Scanner Profile Select your Brother MFCPreScanning an Image 22 22Important Information Standard Telephone and FCC NoticesImportant-About the Interface Cable Important Safety Instructions Industry Canada Compliance Statement For Canada onlyEnergy Star Compliance Statement P O R T a N T I N F O R M a T I O N Trademarks 23 23Troubleshooting and Routine Maintenance TroubleshootingError Messages Error MessagesSee PhotoCapture Center Requirements Document Jams and Paper Jams Original is Jammed in the Top of the ADF UnitPaper is Jammed Inside the MFC If You Are Having Difficulty with Your MFC Difficulty SuggestionsHandling Incoming Calls Video Capture Press Ink Management Aligning Ink Cartridges 300DPI Adjust600DPI Adjust Vertical AlignPacking and Shipping the MFC Don’t handle the paper until the ink is dryPage Troubleshooting a N D R O U T I N E M a I N T E N a N C E 23 Routine Maintenance Cleaning the ScannerCleaning the MFC Printer Platen Cleaning the Pick-up RollerReplacing the Ink Cartridges Please Wait For Customer Service Specifications Product DescriptionFax Printer PrintingController Print Media Consumable ItemsGlossary Page Page Page Index Page PBX Memory Full Manual Video Remote Retrieval Access Card Remote Retrieval Access CardChanging Remote Retrieval Access Code Equipment Attachment Limitations For Canada OnlyVisit us on the World Wide Web