accounting criteria

The activities that update an account are: Copy, Collate Copy, Scan to File, Print from File. The accounting system records the number of times the system scans, prints, and copies (straight-through scan and print). Scan to File updates only the scan fields, Print from File only the print fields, while Copy and Collate Copy update both. The number of square feet or square meters for scanning and printing activities are calculated from the Input size and Output size settings. The calculations for paper usage in square feet incorporate the full Media Width as set in the Setup tab > Printer > Unprintable Area dialog.

The following table shows how your scanner software actions update the Accounting fields:

action

account fields

 

 

 

 

 

jobs

 

 

area

 

 

 

scan

print

copy

scan

print

paper

copy

no

no

yes

yes

yes

yes

collate copy

yes

yes

no

yes

yes

yes

scan to file

yes

no

no

yes

no

no

print from file

no

yes

no

no

yes

yes

accounting log files

Your scanner software creates special log files for direct integration into your invoicing and bookkeeping systems. Accounting data is organized in files for easy loading into spreadsheets or databases.

Accounting data files are stored in the scanner software Accounting file folder. There is one file for each account you create. The files are named: <account name>.csv. These (.csv) files can be viewed raw with standard text editors like MS Notepad and they can be loaded into popular spreadsheet and database applications.

The files contain lines of comma-separated fields. Each line represents a single action and a line’s fields contain values recorded during the action. The actions that trigger the creation of a new line are: Copy, Collate Copy, Scan to File, Print from File.

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hp designjet 815mfp & scanner 4200