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Konica Minolta 7222 manual What is Document Folder?

Models: 7222

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What is Document Folder?

The Document Folder can be used only when the hard disk (HD-103 Type-A) is installed. Copy documents, print document, scanned documents and received faxes can be stored in the Docu- ment Folder. Documents stored can be printed, transmitted via E-mail, transferred using FTP, Transmission to the computer, or imported to a computer.

		Box 3
	Box 1	Box 2
	Box 1
Copy	Print	Fax
0001	0001	0001
Copy	Print	Fax
Copy	Print	Fax
0002	0002	0002
Copy	Print	Fax

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Konica Minolta 7222 manual What is Document Folder?

Contents

7222 7228 7235 Users GuideDocument Folder Operations Thank you for purchasing KONICA MINOLTA copier Contents Chapter 1 Overview of Document FolderChapter 2 Storing Documents in Document Folder Chapter 3 Print DocumentsContents continued AppendixIndex Appendix-2Introduction ACKNOWLEDGEMENTCOPYRIGHT EXEMPTIONFeatures of the Document Folder Printing the document Transferring Documents using FTPGetting Started Transmitting Documents via E-MailPrinting Copied Documents Immediately Before Again Re- Print Getting Started continuedHINT How to Use This User’s Guide Getting Started continuedThis page does not exist in the document Italic isManual Structure Getting Started continuedUser’s Guide Copy Operations User’s Guide Network/Scanner OperationsGetting Started continued User Software CDTwo manuals as follows are contained in this CD Web Utilities User’s Guide Address Book User’s GuideWhat is Document Folder? FolderOverview of DocumentSystem Box and User Box ConfidentialityWhat is Document Folder? Output Method and Documents which can be output Screen to openDocument which can OperationSystem Box and User Box System BoxUser Box User Boxes are established when required by the key operatorConfidentiality For each BoxFor each document HINTRe-Print Function HINTDETAILS Document Folder Storing Scanned Document2-12 Storing Documents in Document FolderStoring Documents in Document Folder Setting when storing documentsc Setting is stored U Not stored setting changeable at the time of outputStoring Documents in Document Folder continued CopyPrint RemarksStoring Copy Documents 1. Press COPY on the control panel to display the Copy screen2. Press Document Folder 3. Press Copy & Box Store or Box Store only For Copy & Box Store and Box Store only methods4. To open a box for which the User ID has been set, press the User ID, enter the User ID 8 digits or less on the screen displayed with the key pad and press OK Storing Copy Documents continuedStoring Copy Documents continued Copy0001 has been set as the default valueHINT DETAILS1 Press Password 2 Enter the password 8 digits or less and press OKDETAILS Chapter2Storing Copy Documents continued By pressing DEL., characters of the Box No. entered are erased one by oneStoring Copy Documents continued 2. Press Document Folder 3. Press Copy & Re-Print Storing Copy Documents continued1. Press COPY on the control panel to display the Copy screen For Copy & Re-PrintStoring Copy Documents continued DETAILSHINT Storing Scanned Document 1. Press SCANNER on the control panel to display the Scan- ner screen2. Press BOX Storing Scanned Document continued Storing Scanned Document continued Enter the password in the following procedure 1 Press Password2 Enter the password 8 digits or under and press OK 3 Press OK Storing Scanned Document continuedPage How to See the Document List Screen Print DocumentsOperating the Re-Print Function 3-22How to See the Document List Screen DETAILSCheck PROOF PRINTPrinting the Documents in Box Setting of functions for document output printingc Setting changeable ± Setting unchangeable or automatic reset DETAILSPrinting the Documents in Box continued 1. Press Document Folder on the Copy, Fax or Printer screen2. On the Copy screen, press PRINT on the screen displayed Printing documentsPrinting the Documents in Box continued To open a box for which no User ID has been set, go to the stepEnter the password using the following procedure 1 Press Password2 Enter the password 8 digits or less and press OK 3 Press OK Printing the Documents in Box continued6. Select a document to be printed 1 Press Password2 Enter the password 8 digits or less and press OK Printing the Documents in Box continuedPrinting the Documents in Box continued 8. Press PRINT 9. Change the printing function as requiredDETAILS Refer to the steps 1 through on p. 3-4 Printing documents to display the Document List screen Select a document to be printed4. Press PROOF PRINT 5. Press START on the control panel1 Press Password 2 Enter the password 8 digits or less and press OKSelect a document to be deleted 1 Press Password2 Enter the password 8 digits or less and press OK Printing the Documents in Box continuedPress DELETE Press YES Printing the Documents in Box continuedDETAILS The document selected is deletedPress Document List Print How to See the Document List ScreenPrinting the Documents in Box continued Printing the Document List2. Select a document to be checked Checking the Setting of DocumentsPrinting the Documents in Box continued After checking the setting condition, press EXIT Press CheckSetting condition of the document selected is displayed Printing the Documents in Box continued2. Select a document for which the document name is to be changed Printing the Documents in Box continuedChanging the Document Name DETAILS4. Press Edit Document 1 Press Password2 Enter the password 8 digits or less and press OK How to See the Document List Screen5. Press Change File Name 6. Enter the new file name and press OK7. Check the file name and press OK Printing the Documents in Box continued2. Select the document for which the password is to be set or changed Setting/Changing the PasswordPrinting the Documents in Box continued DETAILS1 Press the Password button 2 Enter the password 8 digits or less and press the OK buttonPrinting the Documents in Box continued 4. Press Edit Document5. Press Password setting Enter the password and press OK7. Press OK How to SeeOperating the Re-Print Function 1. Press Document Folder on the copy screen2. Press Re-Print Printing the Re-Print DocumentsOperating the Re-Print Function continued 3. Select a document to be printedPress OK Change the printing functions as required Settings can be changed for the following functionsOperating the Re-Print Function continued Document selected is printedPress Document Folder on the Copy screen Press Re-PrintOperating the Re-Print Function continued 3. Select a document to be printedPress PROOF PRINT Press START on the control panelOperating the Re-Print Function continued First page of the document selected is printed1. Press Document Folder on the Copy screen How to See the Document List ScreenOperating the Re-Print Function continued 2. Press Re-Print3. Select a document to be deleted 4. Press DELETE 5. Press YESOperating the Re-Print Function continued DETAILSTransmit or Transfer a Document in the Box 2. Press Document Folder1. Press SCANNER on the control panel to display the Scan- ner screen Transmitting via E-MailTransmit or Transfer a Document in the Box continued 6. Select a document to be transmitted via E-mail Enter the password in the following procedure1 Press Password 2 Enter the password 8 digits or less and press OK8. Press E-Mail/FTP Send 9. Press E-Mail1 Press Password 2 Enter the password 8 digits or less and press OK11.Press ORIGINAL MODE, select File Form - TIFF or PDF and press OK 12.Press START on the control panelTransmit or Transfer a Document in the Box continued Transmit or Transfer a Document in the Box continued 1. Press SCANNER on the control panel to display the Scan- ner screen2. Press Document Folder Transmitting with FTPTransmit or Transfer a Document in the Box continued 6. Select a document to be transferred with FTP 1 Press Password2 Enter the password 8 digits or less and press OK Transmit or Transfer a Document in the Box continued9. Press FTP Transmit or Transfer a Document in the Box continued8. Press E-Mail/FTP Send 11.Press ORIGINAL MODE, select File Form - TIFF or PDF and press OKTransmit or Transfer a Document in the Box continued 1. Press SCANNER on the control panel to display the Scan- ner screen2. Press Document Folder Transmission is made to the computerTransmit or Transfer a Document in the Box continued 6. Select a document to be transferred to the computer 1 Press Password2 Enter the password 8 digits or less and press OK Transmit or Transfer a Document in the Box continued9. Press PC SMB Transmit or Transfer a Document in the Box continued8. Press E-Mail/FTP Send 11.Press ORIGINAL MODE, select File Form - TIFF or PDF and press OKImporting Scanned Documents to Computer Importing Scanned Documents to ComputerReminder DETAILS1. Turn on the power for the computer and start Windows 2. Put the User software CD in the computers CD-ROM driveInstalling the network scanner driver Importing Scanned Documents to Computer continued6. Check the contents, then click the Next button Importing Scanned Documents to Computer continued5. Select your language, then click the OK button The Start Installation screen is displayed7. Click the Next button The Installing screen is displayed and the necessary files are copiedWhen the copying ends, the Installation complete screen is displayed How to See the Document List Screen8. Click the Finish button This completes the installation of the network scanner driverImporting Scanned Documents to Computer continued 1. Run Adobe Acrobat 2. Select File - Import - Scan 3. In Device, select KONICA MINOLTA Scanner DriverConnecting the computer and the hard disk 6. Click the Scan button 9. Click the OK buttonImporting Scanned Documents to Computer continued The Scanner Selection screen is displayed10.Click the Connect button Importing Scanned Documents to Computer continued Importing scanned data into the computerDETAILS DETAILS2. Set the processing for the scanned data importing Importing Scanned Documents to Computer continuedTo delete scanned data from the hard disk To leave the scanned data in the hard disk5. To change the storage location, click the OK button 6. Click the OK buttonImporting Scanned Documents to Computer continued The display returns to the Variable Option screen8. Click the Reading button ResolutionScanner driver screen DETAILSImporting Scanned Documents to Computer continued ReminderReading button Delete buttonImporting Scanned Documents to Computer continued Add buttonEdit button Copy buttonPage Displaying/Completing Document Folder Setting System Box SettingRe-Print Setting Key Operator ModeSystem Box setting Key Operator Operation Menu ListUser Box registration/edit DescriptionRe-Print setting User Box listKey Operator Operation Menu List continued DescriptionDisplaying/Completing Document Folder Setting Press COPY. Press HELP3. Press Key Ope mode Displaying the Document Folder settingDisplaying/Completing Document Folder Setting continued 5. Press OK on the Password Input screen6. Press 6. Document Folder 7. Set the required itemsDisplaying/Completing Document Folder Setting continued DETAILSPress RETURN on the Box setting screen Press RETURN on the Key operator mode screenDisplaying/Completing Document Folder Setting continued Exiting the Document Folder settingSystem Box Setting 2. Press 1.System Box setting 3. Press 1.Password setting5. Press 2.Option setting System Box Setting continued7. Press OK System Box Setting continued 8. Press RETURNBox setting screen returns User Box Registration/Edit DETAILSUser Box Registration Edit User Box Registration/Edit continued 2. Press 2. User Box registration/edit3. Enter the Box No. with the keypad on the control panel 4. Press OKUser Box Registration/Edit continued 10.Press Option setting 9. Select a Character to search13.Press OK 14.Press ENTRY User Box Registration/Edit continuedUser Box List 2. Press 3.User Box listUser Box List continued 4. Press Document List PrintEnter the password in the following procedure 1 Press Password6. Select Document List and press PRINT 2. Press User Box list3. Select a User Box to be changed with or Changing the Setting of User Box6. Change the settings of the User Box and press ENTRY 4. Press EDIT1 Press Password User Box List continuedSelect a User Box to be deleted by pressing or Press ERASEUser Box List continued 2. Press User Box list6. Press YES Enter the password in the following procedure1 Press Password 2 Enter the password 8 digits or less and press OK 3 Press OKRe-Print Setting 2. Press Re-Print setting3. Press Re-Print - ON or OFF DETAILSRe-Print Setting continued 5. Press OKTo discontinue the setting, press CANCEL DETAILSSpecifications AppendixAppendix Appendix-2Specifications Appendix-2Specifications continued Appendix-3Appendix Entering Names Appendix-4DETAILS Press Keyboard Press KeyboardEntering with the keyboard Entering Names continued1. Press 2. Press the key of the character to be enteredScan Direct Appendix-6Overview of Scan Direct DETAILSScan Direct continued 1. Click the Help menu in the main window and click the Con- tentsAppendix Help FunctionPage Index IndexIndex continued System Box SettingIndex-2 User IDMEMO MEMO Recycled paper is used for the inside pages of this manual http//konicaminolta.comPrinted in Germany 27LN97990-00