Document Folder Operations
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Users Guide
Thank you for purchasing KONICA MINOLTA copier
Contents
Chapter 1 Overview of Document Folder
Chapter 2 Storing Documents in Document Folder
Chapter 3 Print Documents
Contents continued
Appendix
Index
Appendix-2
Introduction
ACKNOWLEDGEMENT
COPYRIGHT
EXEMPTION
Features of the Document Folder Printing the document
Transferring Documents using FTP
Getting Started
Transmitting Documents via E-Mail
HINT
Printing Copied Documents Immediately Before Again Re- Print
Getting Started continued
How to Use This User’s Guide
Getting Started continued
This page does not exist in the document
Italic is
Manual Structure
Getting Started continued
User’s Guide Copy Operations
User’s Guide Network/Scanner Operations
Getting Started continued
User Software CD
Two manuals as follows are contained in this CD
Web Utilities User’s Guide Address Book User’s Guide
What is Document Folder?
FolderOverview of Document
System Box and User Box
Confidentiality
What is Document Folder?
Output Method and Documents which can be output
Screen to open
Document which can
Operation
System Box and User Box
System Box
User Box
User Boxes are established when required by the key operator
Confidentiality
For each Box
For each document
HINT
DETAILS
Re-Print Function
HINT
Document Folder
Storing Scanned Document
2-12
Storing Documents in Document Folder
Storing Documents in Document Folder
Setting when storing documents
c Setting is stored
U Not stored setting changeable at the time of output
Storing Documents in Document Folder continued
Copy
Print
Remarks
Storing Copy Documents
1. Press COPY on the control panel to display the Copy screen
2. Press Document Folder 3. Press Copy & Box Store or Box Store only
For Copy & Box Store and Box Store only methods
4. To open a box for which the User ID has been set, press the
User ID, enter the User ID 8 digits or less on the screen dis
played with the key pad and press OK
Storing Copy Documents continued
Storing Copy Documents continued
Copy0001 has been set as the default value
HINT
DETAILS
1 Press Password
2 Enter the password 8 digits or less and press OK
DETAILS
Chapter2
Storing Copy Documents continued
By pressing DEL., characters of the Box No. entered are erased one by one
Storing Copy Documents continued
2. Press Document Folder 3. Press Copy & Re-Print
Storing Copy Documents continued
1. Press COPY on the control panel to display the Copy screen
For Copy & Re-Print
HINT
Storing Copy Documents continued
DETAILS
2. Press BOX
Storing Scanned Document
1. Press SCANNER on the control panel to display the Scan- ner screen
Storing Scanned Document continued
Storing Scanned Document continued
Enter the password in the following procedure
1 Press Password
2 Enter the password 8 digits or under and press OK 3 Press OK
Storing Scanned Document continued
Page
How to See the Document List Screen
Print Documents
Operating the Re-Print Function
3-22
How to See the Document List Screen
DETAILS
Check
PROOF PRINT
Printing the Documents in Box
Setting of functions for document output printing
c Setting changeable ± Setting unchangeable or automatic reset
DETAILS
Printing the Documents in Box continued
1. Press Document Folder on the Copy, Fax or Printer screen
2. On the Copy screen, press PRINT on the screen displayed
Printing documents
Printing the Documents in Box continued
To open a box for which no User ID has been set, go to the step
Enter the password using the following procedure
1 Press Password
2 Enter the password 8 digits or less and press OK 3 Press OK
Printing the Documents in Box continued
6. Select a document to be printed
1 Press Password
2 Enter the password 8 digits or less and press OK
Printing the Documents in Box continued
DETAILS
Printing the Documents in Box continued 8. Press PRINT
9. Change the printing function as required
Refer to the steps 1 through
on p. 3-4 Printing docu
ments to display the Document List screen
Select a document to be printed
4. Press PROOF PRINT
5. Press START on the control panel
1 Press Password
2 Enter the password 8 digits or less and press OK
Select a document to be deleted
1 Press Password
2 Enter the password 8 digits or less and press OK
Printing the Documents in Box continued
Press DELETE Press YES
Printing the Documents in Box continued
DETAILS
The document selected is deleted
Press Document List Print
How to See the Document List Screen
Printing the Documents in Box continued
Printing the Document List
Printing the Documents in Box continued
2. Select a document to be checked
Checking the Setting of Documents
After checking the setting condition, press EXIT
Press Check
Setting condition of the document selected is displayed
Printing the Documents in Box continued
2. Select a document for which the document name is to be changed
Printing the Documents in Box continued
Changing the Document Name
DETAILS
4. Press Edit Document
1 Press Password
2 Enter the password 8 digits or less and press OK
How to See the Document List Screen
5. Press Change File Name
6. Enter the new file name and press OK
7. Check the file name and press OK
Printing the Documents in Box continued
2. Select the document for which the password is to be set or changed
Setting/Changing the Password
Printing the Documents in Box continued
DETAILS
1 Press the Password button
2 Enter the password 8 digits or less and press the OK button
Printing the Documents in Box continued
4. Press Edit Document
5. Press Password setting
Enter the password and press OK
7. Press OK
How to See
Operating the Re-Print Function
1. Press Document Folder on the copy screen
2. Press Re-Print
Printing the Re-Print Documents
Operating the Re-Print Function continued
3. Select a document to be printed
Press OK Change the printing functions as required
Settings can be changed for the following functions
Operating the Re-Print Function continued
Document selected is printed
Press Document Folder on the Copy screen
Press Re-Print
Operating the Re-Print Function continued
3. Select a document to be printed
Press PROOF PRINT
Press START on the control panel
Operating the Re-Print Function continued
First page of the document selected is printed
1. Press Document Folder on the Copy screen
How to See the Document List Screen
Operating the Re-Print Function continued
2. Press Re-Print
3. Select a document to be deleted
4. Press DELETE 5. Press YES
Operating the Re-Print Function continued
DETAILS
Transmit or Transfer a Document in the Box
2. Press Document Folder
1. Press SCANNER on the control panel to display the Scan- ner screen
Transmitting via E-Mail
Transmit or Transfer a Document in the Box continued
6. Select a document to be transmitted via E-mail
Enter the password in the following procedure
1 Press Password
2 Enter the password 8 digits or less and press OK
8. Press E-Mail/FTP Send
9. Press E-Mail
1 Press Password
2 Enter the password 8 digits or less and press OK
Transmit or Transfer a Document in the Box continued
11.Press ORIGINAL MODE, select File Form - TIFF or PDF and press OK
12.Press START on the control panel
Transmit or Transfer a Document in the Box continued
1. Press SCANNER on the control panel to display the Scan- ner screen
2. Press Document Folder
Transmitting with FTP
Transmit or Transfer a Document in the Box continued
6. Select a document to be transferred with FTP
1 Press Password
2 Enter the password 8 digits or less and press OK
Transmit or Transfer a Document in the Box continued
9. Press FTP
Transmit or Transfer a Document in the Box continued
8. Press E-Mail/FTP Send
11.Press ORIGINAL MODE, select File Form - TIFF or PDF and press OK
Transmit or Transfer a Document in the Box continued
1. Press SCANNER on the control panel to display the Scan- ner screen
2. Press Document Folder
Transmission is made to the computer
Transmit or Transfer a Document in the Box continued
6. Select a document to be transferred to the computer
1 Press Password
2 Enter the password 8 digits or less and press OK
Transmit or Transfer a Document in the Box continued
9. Press PC SMB
Transmit or Transfer a Document in the Box continued
8. Press E-Mail/FTP Send
11.Press ORIGINAL MODE, select File Form - TIFF or PDF and press OK
Importing Scanned Documents to Computer
Importing Scanned Documents to Computer
Reminder
DETAILS
1. Turn on the power for the computer and start Windows
2. Put the User software CD in the computers CD-ROM drive
Installing the network scanner driver
Importing Scanned Documents to Computer continued
6. Check the contents, then click the Next button
Importing Scanned Documents to Computer continued
5. Select your language, then click the OK button
The Start Installation screen is displayed
7. Click the Next button
The Installing screen is displayed and the necessary files are copied
When the copying ends, the Installation complete screen is displayed
How to See the Document List Screen
Importing Scanned Documents to Computer continued
8. Click the Finish button
This completes the installation of the network scanner driver
Connecting the computer and the hard disk
1. Run Adobe Acrobat 2. Select File - Import - Scan
3. In Device, select KONICA MINOLTA Scanner Driver
6. Click the Scan button
9. Click the OK button
Importing Scanned Documents to Computer continued
The Scanner Selection screen is displayed
10.Click the Connect button
Importing Scanned Documents to Computer continued
Importing scanned data into the computer
DETAILS
DETAILS
2. Set the processing for the scanned data importing
Importing Scanned Documents to Computer continued
To delete scanned data from the hard disk
To leave the scanned data in the hard disk
5. To change the storage location, click the OK button
6. Click the OK button
Importing Scanned Documents to Computer continued
The display returns to the Variable Option screen
8. Click the Reading button
Resolution
Scanner driver screen
DETAILS
Importing Scanned Documents to Computer continued
Reminder
Reading button
Delete button
Importing Scanned Documents to Computer continued
Add button
Edit button
Copy button
Page
Displaying/Completing Document Folder Setting
System Box Setting
Re-Print Setting
Key Operator Mode
System Box setting
Key Operator Operation Menu List
User Box registration/edit
Description
Re-Print setting
User Box list
Key Operator Operation Menu List continued
Description
Displaying/Completing Document Folder Setting
Press COPY. Press HELP
3. Press Key Ope mode
Displaying the Document Folder setting
Displaying/Completing Document Folder Setting continued
5. Press OK on the Password Input screen
6. Press 6. Document Folder
7. Set the required items
Displaying/Completing Document Folder Setting continued
DETAILS
Press RETURN on the Box setting screen
Press RETURN on the Key operator mode screen
Displaying/Completing Document Folder Setting continued
Exiting the Document Folder setting
System Box Setting
2. Press 1.System Box setting 3. Press 1.Password setting
7. Press OK
5. Press 2.Option setting
System Box Setting continued
Box setting screen returns
System Box Setting continued
8. Press RETURN
User Box Registration Edit
User Box Registration/Edit
DETAILS
User Box Registration/Edit continued
2. Press 2. User Box registration/edit
3. Enter the Box No. with the keypad on the control panel
4. Press OK
User Box Registration/Edit continued
10.Press Option setting
9. Select a Character to search
13.Press OK 14.Press ENTRY
User Box Registration/Edit continued
User Box List
2. Press 3.User Box list
User Box List continued
4. Press Document List Print
Enter the password in the following procedure
1 Press Password
6. Select Document List and press PRINT
2. Press User Box list
3. Select a User Box to be changed with or
Changing the Setting of User Box
6. Change the settings of the User Box and press ENTRY
4. Press EDIT
1 Press Password
User Box List continued
Select a User Box to be deleted by pressing or
Press ERASE
User Box List continued
2. Press User Box list
6. Press YES
Enter the password in the following procedure
1 Press Password
2 Enter the password 8 digits or less and press OK 3 Press OK
Re-Print Setting
2. Press Re-Print setting
3. Press Re-Print - ON or OFF
DETAILS
Re-Print Setting continued
5. Press OK
To discontinue the setting, press CANCEL
DETAILS
Specifications
Appendix
Appendix
Appendix-2
Specifications
Appendix-2
Appendix
Specifications continued
Appendix-3
Entering Names
Appendix-4
DETAILS
Press Keyboard Press Keyboard
Entering with the keyboard
Entering Names continued
1. Press
2. Press the key of the character to be entered
Scan Direct
Appendix-6
Overview of Scan Direct
DETAILS
Scan Direct continued
1. Click the Help menu in the main window and click the Con- tents
Appendix
Help Function
Page
Index
Index
Index continued
System Box Setting
Index-2
User ID
MEMO
MEMO
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