Document Folder Operations
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Users Guide
Thank you for purchasing KONICA MINOLTA copier
Chapter 2 Storing Documents in Document Folder
Contents
Chapter 1 Overview of Document Folder
Chapter 3 Print Documents
Index
Contents continued
Appendix
Appendix-2
COPYRIGHT
Introduction
ACKNOWLEDGEMENT
EXEMPTION
Getting Started
Features of the Document Folder Printing the document
Transferring Documents using FTP
Transmitting Documents via E-Mail
HINT
Printing Copied Documents Immediately Before Again Re- Print
Getting Started continued
This page does not exist in the document
How to Use This User’s Guide
Getting Started continued
Italic is
User’s Guide Copy Operations
Manual Structure
Getting Started continued
User’s Guide Network/Scanner Operations
Two manuals as follows are contained in this CD
Getting Started continued
User Software CD
Web Utilities User’s Guide Address Book User’s Guide
System Box and User Box
What is Document Folder?
FolderOverview of Document
Confidentiality
What is Document Folder?
Document which can
Output Method and Documents which can be output
Screen to open
Operation
User Box
System Box and User Box
System Box
User Boxes are established when required by the key operator
For each document
Confidentiality
For each Box
HINT
DETAILS
Re-Print Function
HINT
2-12
Document Folder
Storing Scanned Document
Storing Documents in Document Folder
c Setting is stored
Storing Documents in Document Folder
Setting when storing documents
U Not stored setting changeable at the time of output
Print
Storing Documents in Document Folder continued
Copy
Remarks
2. Press Document Folder 3. Press Copy & Box Store or Box Store only
Storing Copy Documents
1. Press COPY on the control panel to display the Copy screen
For Copy & Box Store and Box Store only methods
played with the key pad and press OK
4. To open a box for which the User ID has been set, press the
User ID, enter the User ID 8 digits or less on the screen dis
Storing Copy Documents continued
HINT
Storing Copy Documents continued
Copy0001 has been set as the default value
DETAILS
DETAILS
1 Press Password
2 Enter the password 8 digits or less and press OK
Chapter2
Storing Copy Documents continued
By pressing DEL., characters of the Box No. entered are erased one by one
Storing Copy Documents continued
1. Press COPY on the control panel to display the Copy screen
2. Press Document Folder 3. Press Copy & Re-Print
Storing Copy Documents continued
For Copy & Re-Print
HINT
Storing Copy Documents continued
DETAILS
2. Press BOX
Storing Scanned Document
1. Press SCANNER on the control panel to display the Scan- ner screen
Storing Scanned Document continued
Storing Scanned Document continued
2 Enter the password 8 digits or under and press OK 3 Press OK
Enter the password in the following procedure
1 Press Password
Storing Scanned Document continued
Page
Operating the Re-Print Function
How to See the Document List Screen
Print Documents
3-22
Check
How to See the Document List Screen
DETAILS
PROOF PRINT
c Setting changeable ± Setting unchangeable or automatic reset
Printing the Documents in Box
Setting of functions for document output printing
DETAILS
2. On the Copy screen, press PRINT on the screen displayed
Printing the Documents in Box continued
1. Press Document Folder on the Copy, Fax or Printer screen
Printing documents
Printing the Documents in Box continued
To open a box for which no User ID has been set, go to the step
2 Enter the password 8 digits or less and press OK 3 Press OK
Enter the password using the following procedure
1 Press Password
Printing the Documents in Box continued
2 Enter the password 8 digits or less and press OK
6. Select a document to be printed
1 Press Password
Printing the Documents in Box continued
DETAILS
Printing the Documents in Box continued 8. Press PRINT
9. Change the printing function as required
ments to display the Document List screen
Refer to the steps 1 through
on p. 3-4 Printing docu
Select a document to be printed
1 Press Password
4. Press PROOF PRINT
5. Press START on the control panel
2 Enter the password 8 digits or less and press OK
2 Enter the password 8 digits or less and press OK
Select a document to be deleted
1 Press Password
Printing the Documents in Box continued
DETAILS
Press DELETE Press YES
Printing the Documents in Box continued
The document selected is deleted
Printing the Documents in Box continued
Press Document List Print
How to See the Document List Screen
Printing the Document List
Printing the Documents in Box continued
2. Select a document to be checked
Checking the Setting of Documents
Setting condition of the document selected is displayed
After checking the setting condition, press EXIT
Press Check
Printing the Documents in Box continued
Changing the Document Name
2. Select a document for which the document name is to be changed
Printing the Documents in Box continued
DETAILS
2 Enter the password 8 digits or less and press OK
4. Press Edit Document
1 Press Password
How to See the Document List Screen
7. Check the file name and press OK
5. Press Change File Name
6. Enter the new file name and press OK
Printing the Documents in Box continued
Printing the Documents in Box continued
2. Select the document for which the password is to be set or changed
Setting/Changing the Password
DETAILS
Printing the Documents in Box continued
1 Press the Password button
2 Enter the password 8 digits or less and press the OK button
4. Press Edit Document
7. Press OK
5. Press Password setting
Enter the password and press OK
How to See
2. Press Re-Print
Operating the Re-Print Function
1. Press Document Folder on the copy screen
Printing the Re-Print Documents
Press OK Change the printing functions as required
Operating the Re-Print Function continued
3. Select a document to be printed
Settings can be changed for the following functions
Operating the Re-Print Function continued
Document selected is printed
Operating the Re-Print Function continued
Press Document Folder on the Copy screen
Press Re-Print
3. Select a document to be printed
Operating the Re-Print Function continued
Press PROOF PRINT
Press START on the control panel
First page of the document selected is printed
Operating the Re-Print Function continued
1. Press Document Folder on the Copy screen
How to See the Document List Screen
2. Press Re-Print
Operating the Re-Print Function continued
3. Select a document to be deleted
4. Press DELETE 5. Press YES
DETAILS
1. Press SCANNER on the control panel to display the Scan- ner screen
Transmit or Transfer a Document in the Box
2. Press Document Folder
Transmitting via E-Mail
Transmit or Transfer a Document in the Box continued
1 Press Password
6. Select a document to be transmitted via E-mail
Enter the password in the following procedure
2 Enter the password 8 digits or less and press OK
1 Press Password
8. Press E-Mail/FTP Send
9. Press E-Mail
2 Enter the password 8 digits or less and press OK
Transmit or Transfer a Document in the Box continued
11.Press ORIGINAL MODE, select File Form - TIFF or PDF and press OK
12.Press START on the control panel
2. Press Document Folder
Transmit or Transfer a Document in the Box continued
1. Press SCANNER on the control panel to display the Scan- ner screen
Transmitting with FTP
Transmit or Transfer a Document in the Box continued
2 Enter the password 8 digits or less and press OK
6. Select a document to be transferred with FTP
1 Press Password
Transmit or Transfer a Document in the Box continued
8. Press E-Mail/FTP Send
9. Press FTP
Transmit or Transfer a Document in the Box continued
11.Press ORIGINAL MODE, select File Form - TIFF or PDF and press OK
2. Press Document Folder
Transmit or Transfer a Document in the Box continued
1. Press SCANNER on the control panel to display the Scan- ner screen
Transmission is made to the computer
Transmit or Transfer a Document in the Box continued
2 Enter the password 8 digits or less and press OK
6. Select a document to be transferred to the computer
1 Press Password
Transmit or Transfer a Document in the Box continued
8. Press E-Mail/FTP Send
9. Press PC SMB
Transmit or Transfer a Document in the Box continued
11.Press ORIGINAL MODE, select File Form - TIFF or PDF and press OK
Reminder
Importing Scanned Documents to Computer
Importing Scanned Documents to Computer
DETAILS
Installing the network scanner driver
1. Turn on the power for the computer and start Windows
2. Put the User software CD in the computers CD-ROM drive
Importing Scanned Documents to Computer continued
5. Select your language, then click the OK button
6. Check the contents, then click the Next button
Importing Scanned Documents to Computer continued
The Start Installation screen is displayed
When the copying ends, the Installation complete screen is displayed
7. Click the Next button
The Installing screen is displayed and the necessary files are copied
How to See the Document List Screen
Importing Scanned Documents to Computer continued
8. Click the Finish button
This completes the installation of the network scanner driver
Connecting the computer and the hard disk
1. Run Adobe Acrobat 2. Select File - Import - Scan
3. In Device, select KONICA MINOLTA Scanner Driver
Importing Scanned Documents to Computer continued
6. Click the Scan button
9. Click the OK button
The Scanner Selection screen is displayed
10.Click the Connect button
DETAILS
Importing Scanned Documents to Computer continued
Importing scanned data into the computer
DETAILS
To delete scanned data from the hard disk
2. Set the processing for the scanned data importing
Importing Scanned Documents to Computer continued
To leave the scanned data in the hard disk
Importing Scanned Documents to Computer continued
5. To change the storage location, click the OK button
6. Click the OK button
The display returns to the Variable Option screen
Scanner driver screen
8. Click the Reading button
Resolution
DETAILS
Reading button
Importing Scanned Documents to Computer continued
Reminder
Delete button
Edit button
Importing Scanned Documents to Computer continued
Add button
Copy button
Page
Re-Print Setting
Displaying/Completing Document Folder Setting
System Box Setting
Key Operator Mode
User Box registration/edit
System Box setting
Key Operator Operation Menu List
Description
Key Operator Operation Menu List continued
Re-Print setting
User Box list
Description
3. Press Key Ope mode
Displaying/Completing Document Folder Setting
Press COPY. Press HELP
Displaying the Document Folder setting
Displaying/Completing Document Folder Setting continued
5. Press OK on the Password Input screen
Displaying/Completing Document Folder Setting continued
6. Press 6. Document Folder
7. Set the required items
DETAILS
Displaying/Completing Document Folder Setting continued
Press RETURN on the Box setting screen
Press RETURN on the Key operator mode screen
Exiting the Document Folder setting
System Box Setting
2. Press 1.System Box setting 3. Press 1.Password setting
7. Press OK
5. Press 2.Option setting
System Box Setting continued
Box setting screen returns
System Box Setting continued
8. Press RETURN
User Box Registration Edit
User Box Registration/Edit
DETAILS
3. Enter the Box No. with the keypad on the control panel
User Box Registration/Edit continued
2. Press 2. User Box registration/edit
4. Press OK
User Box Registration/Edit continued
13.Press OK 14.Press ENTRY
10.Press Option setting
9. Select a Character to search
User Box Registration/Edit continued
User Box List
2. Press 3.User Box list
Enter the password in the following procedure
User Box List continued
4. Press Document List Print
1 Press Password
3. Select a User Box to be changed with or
6. Select Document List and press PRINT
2. Press User Box list
Changing the Setting of User Box
1 Press Password
6. Change the settings of the User Box and press ENTRY
4. Press EDIT
User Box List continued
User Box List continued
Select a User Box to be deleted by pressing or
Press ERASE
2. Press User Box list
1 Press Password
6. Press YES
Enter the password in the following procedure
2 Enter the password 8 digits or less and press OK 3 Press OK
3. Press Re-Print - ON or OFF
Re-Print Setting
2. Press Re-Print setting
DETAILS
To discontinue the setting, press CANCEL
Re-Print Setting continued
5. Press OK
DETAILS
Appendix
Specifications
Appendix
Appendix-2
Specifications
Appendix-2
Appendix
Specifications continued
Appendix-3
DETAILS
Entering Names
Appendix-4
Press Keyboard Press Keyboard
1. Press
Entering with the keyboard
Entering Names continued
2. Press the key of the character to be entered
Overview of Scan Direct
Scan Direct
Appendix-6
DETAILS
Appendix
Scan Direct continued
1. Click the Help menu in the main window and click the Con- tents
Help Function
Page
Index
Index
Index-2
Index continued
System Box Setting
User ID
MEMO
MEMO
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Recycled paper is used for the inside pages of this manual
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