Document Folder Operations
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Users Guide
Thank you for purchasing KONICA MINOLTA copier
Chapter 1 Overview of Document Folder
Contents
Chapter 2 Storing Documents in Document Folder
Chapter 3 Print Documents
Appendix
Contents continued
Index
Appendix-2
ACKNOWLEDGEMENT
Introduction
COPYRIGHT
EXEMPTION
Transferring Documents using FTP
Features of the Document Folder Printing the document
Getting Started
Transmitting Documents via E-Mail
HINT
Printing Copied Documents Immediately Before Again Re- Print
Getting Started continued
Getting Started continued
How to Use This User’s Guide
This page does not exist in the document
Italic is
Getting Started continued
Manual Structure
User’s Guide Copy Operations
User’s Guide Network/Scanner Operations
User Software CD
Getting Started continued
Two manuals as follows are contained in this CD
Web Utilities User’s Guide Address Book User’s Guide
FolderOverview of Document
What is Document Folder?
System Box and User Box
Confidentiality
What is Document Folder?
Screen to open
Output Method and Documents which can be output
Document which can
Operation
System Box
System Box and User Box
User Box
User Boxes are established when required by the key operator
For each Box
Confidentiality
For each document
HINT
DETAILS
Re-Print Function
HINT
Storing Scanned Document
Document Folder
2-12
Storing Documents in Document Folder
Setting when storing documents
Storing Documents in Document Folder
c Setting is stored
U Not stored setting changeable at the time of output
Copy
Storing Documents in Document Folder continued
Print
Remarks
1. Press COPY on the control panel to display the Copy screen
Storing Copy Documents
2. Press Document Folder 3. Press Copy & Box Store or Box Store only
For Copy & Box Store and Box Store only methods
User ID, enter the User ID 8 digits or less on the screen dis
4. To open a box for which the User ID has been set, press the
played with the key pad and press OK
Storing Copy Documents continued
Copy0001 has been set as the default value
Storing Copy Documents continued
HINT
DETAILS
2 Enter the password 8 digits or less and press OK
1 Press Password
DETAILS
Chapter2
By pressing DEL., characters of the Box No. entered are erased one by one
Storing Copy Documents continued
Storing Copy Documents continued
Storing Copy Documents continued
2. Press Document Folder 3. Press Copy & Re-Print
1. Press COPY on the control panel to display the Copy screen
For Copy & Re-Print
HINT
Storing Copy Documents continued
DETAILS
2. Press BOX
Storing Scanned Document
1. Press SCANNER on the control panel to display the Scan- ner screen
Storing Scanned Document continued
Storing Scanned Document continued
1 Press Password
Enter the password in the following procedure
2 Enter the password 8 digits or under and press OK 3 Press OK
Storing Scanned Document continued
Page
Print Documents
How to See the Document List Screen
Operating the Re-Print Function
3-22
DETAILS
How to See the Document List Screen
Check
PROOF PRINT
Setting of functions for document output printing
Printing the Documents in Box
c Setting changeable ± Setting unchangeable or automatic reset
DETAILS
1. Press Document Folder on the Copy, Fax or Printer screen
Printing the Documents in Box continued
2. On the Copy screen, press PRINT on the screen displayed
Printing documents
To open a box for which no User ID has been set, go to the step
Printing the Documents in Box continued
1 Press Password
Enter the password using the following procedure
2 Enter the password 8 digits or less and press OK 3 Press OK
Printing the Documents in Box continued
1 Press Password
6. Select a document to be printed
2 Enter the password 8 digits or less and press OK
Printing the Documents in Box continued
DETAILS
Printing the Documents in Box continued 8. Press PRINT
9. Change the printing function as required
on p. 3-4 Printing docu
Refer to the steps 1 through
ments to display the Document List screen
Select a document to be printed
5. Press START on the control panel
4. Press PROOF PRINT
1 Press Password
2 Enter the password 8 digits or less and press OK
1 Press Password
Select a document to be deleted
2 Enter the password 8 digits or less and press OK
Printing the Documents in Box continued
Printing the Documents in Box continued
Press DELETE Press YES
DETAILS
The document selected is deleted
How to See the Document List Screen
Press Document List Print
Printing the Documents in Box continued
Printing the Document List
Printing the Documents in Box continued
2. Select a document to be checked
Checking the Setting of Documents
Press Check
After checking the setting condition, press EXIT
Setting condition of the document selected is displayed
Printing the Documents in Box continued
Printing the Documents in Box continued
2. Select a document for which the document name is to be changed
Changing the Document Name
DETAILS
1 Press Password
4. Press Edit Document
2 Enter the password 8 digits or less and press OK
How to See the Document List Screen
6. Enter the new file name and press OK
5. Press Change File Name
7. Check the file name and press OK
Printing the Documents in Box continued
Setting/Changing the Password
2. Select the document for which the password is to be set or changed
Printing the Documents in Box continued
DETAILS
2 Enter the password 8 digits or less and press the OK button
1 Press the Password button
Printing the Documents in Box continued
4. Press Edit Document
Enter the password and press OK
5. Press Password setting
7. Press OK
How to See
1. Press Document Folder on the copy screen
Operating the Re-Print Function
2. Press Re-Print
Printing the Re-Print Documents
3. Select a document to be printed
Operating the Re-Print Function continued
Press OK Change the printing functions as required
Settings can be changed for the following functions
Document selected is printed
Operating the Re-Print Function continued
Press Re-Print
Press Document Folder on the Copy screen
Operating the Re-Print Function continued
3. Select a document to be printed
Press START on the control panel
Press PROOF PRINT
Operating the Re-Print Function continued
First page of the document selected is printed
How to See the Document List Screen
1. Press Document Folder on the Copy screen
Operating the Re-Print Function continued
2. Press Re-Print
4. Press DELETE 5. Press YES
3. Select a document to be deleted
Operating the Re-Print Function continued
DETAILS
2. Press Document Folder
Transmit or Transfer a Document in the Box
1. Press SCANNER on the control panel to display the Scan- ner screen
Transmitting via E-Mail
Transmit or Transfer a Document in the Box continued
Enter the password in the following procedure
6. Select a document to be transmitted via E-mail
1 Press Password
2 Enter the password 8 digits or less and press OK
9. Press E-Mail
8. Press E-Mail/FTP Send
1 Press Password
2 Enter the password 8 digits or less and press OK
Transmit or Transfer a Document in the Box continued
11.Press ORIGINAL MODE, select File Form - TIFF or PDF and press OK
12.Press START on the control panel
1. Press SCANNER on the control panel to display the Scan- ner screen
Transmit or Transfer a Document in the Box continued
2. Press Document Folder
Transmitting with FTP
Transmit or Transfer a Document in the Box continued
1 Press Password
6. Select a document to be transferred with FTP
2 Enter the password 8 digits or less and press OK
Transmit or Transfer a Document in the Box continued
Transmit or Transfer a Document in the Box continued
9. Press FTP
8. Press E-Mail/FTP Send
11.Press ORIGINAL MODE, select File Form - TIFF or PDF and press OK
1. Press SCANNER on the control panel to display the Scan- ner screen
Transmit or Transfer a Document in the Box continued
2. Press Document Folder
Transmission is made to the computer
Transmit or Transfer a Document in the Box continued
1 Press Password
6. Select a document to be transferred to the computer
2 Enter the password 8 digits or less and press OK
Transmit or Transfer a Document in the Box continued
Transmit or Transfer a Document in the Box continued
9. Press PC SMB
8. Press E-Mail/FTP Send
11.Press ORIGINAL MODE, select File Form - TIFF or PDF and press OK
Importing Scanned Documents to Computer
Importing Scanned Documents to Computer
Reminder
DETAILS
2. Put the User software CD in the computers CD-ROM drive
1. Turn on the power for the computer and start Windows
Installing the network scanner driver
Importing Scanned Documents to Computer continued
Importing Scanned Documents to Computer continued
6. Check the contents, then click the Next button
5. Select your language, then click the OK button
The Start Installation screen is displayed
The Installing screen is displayed and the necessary files are copied
7. Click the Next button
When the copying ends, the Installation complete screen is displayed
How to See the Document List Screen
Importing Scanned Documents to Computer continued
8. Click the Finish button
This completes the installation of the network scanner driver
Connecting the computer and the hard disk
1. Run Adobe Acrobat 2. Select File - Import - Scan
3. In Device, select KONICA MINOLTA Scanner Driver
9. Click the OK button
6. Click the Scan button
Importing Scanned Documents to Computer continued
The Scanner Selection screen is displayed
10.Click the Connect button
Importing scanned data into the computer
Importing Scanned Documents to Computer continued
DETAILS
DETAILS
Importing Scanned Documents to Computer continued
2. Set the processing for the scanned data importing
To delete scanned data from the hard disk
To leave the scanned data in the hard disk
6. Click the OK button
5. To change the storage location, click the OK button
Importing Scanned Documents to Computer continued
The display returns to the Variable Option screen
Resolution
8. Click the Reading button
Scanner driver screen
DETAILS
Reminder
Importing Scanned Documents to Computer continued
Reading button
Delete button
Add button
Importing Scanned Documents to Computer continued
Edit button
Copy button
Page
System Box Setting
Displaying/Completing Document Folder Setting
Re-Print Setting
Key Operator Mode
Key Operator Operation Menu List
System Box setting
User Box registration/edit
Description
User Box list
Re-Print setting
Key Operator Operation Menu List continued
Description
Press COPY. Press HELP
Displaying/Completing Document Folder Setting
3. Press Key Ope mode
Displaying the Document Folder setting
5. Press OK on the Password Input screen
Displaying/Completing Document Folder Setting continued
7. Set the required items
6. Press 6. Document Folder
Displaying/Completing Document Folder Setting continued
DETAILS
Press RETURN on the Key operator mode screen
Press RETURN on the Box setting screen
Displaying/Completing Document Folder Setting continued
Exiting the Document Folder setting
2. Press 1.System Box setting 3. Press 1.Password setting
System Box Setting
7. Press OK
5. Press 2.Option setting
System Box Setting continued
Box setting screen returns
System Box Setting continued
8. Press RETURN
User Box Registration Edit
User Box Registration/Edit
DETAILS
2. Press 2. User Box registration/edit
User Box Registration/Edit continued
3. Enter the Box No. with the keypad on the control panel
4. Press OK
User Box Registration/Edit continued
9. Select a Character to search
10.Press Option setting
13.Press OK 14.Press ENTRY
User Box Registration/Edit continued
2. Press 3.User Box list
User Box List
4. Press Document List Print
User Box List continued
Enter the password in the following procedure
1 Press Password
2. Press User Box list
6. Select Document List and press PRINT
3. Select a User Box to be changed with or
Changing the Setting of User Box
4. Press EDIT
6. Change the settings of the User Box and press ENTRY
1 Press Password
User Box List continued
Press ERASE
Select a User Box to be deleted by pressing or
User Box List continued
2. Press User Box list
Enter the password in the following procedure
6. Press YES
1 Press Password
2 Enter the password 8 digits or less and press OK 3 Press OK
2. Press Re-Print setting
Re-Print Setting
3. Press Re-Print - ON or OFF
DETAILS
5. Press OK
Re-Print Setting continued
To discontinue the setting, press CANCEL
DETAILS
Appendix
Specifications
Appendix
Appendix-2
Appendix-2
Specifications
Appendix
Specifications continued
Appendix-3
Appendix-4
Entering Names
DETAILS
Press Keyboard Press Keyboard
Entering Names continued
Entering with the keyboard
1. Press
2. Press the key of the character to be entered
Appendix-6
Scan Direct
Overview of Scan Direct
DETAILS
1. Click the Help menu in the main window and click the Con- tents
Scan Direct continued
Appendix
Help Function
Page
Index
Index
System Box Setting
Index continued
Index-2
User ID
MEMO
MEMO
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