System Management
Checking a Mailbox’s Status
Use this procedure to determine if a mailbox exists:
1.
2.
3.
Access the Programming Main Menu:
a. Press [
Intercom
] [
7
] [
7
] [
7
] or the programmed VMMsgs button.
b.
Press [
9
] [
9
] [
#
].
c.
d.
Enter the Password and press [ # ].
Press [
9
].
The system plays the system programming options.
Press [
4
] to program mailboxes.
The system tells you how many mailboxes currently exist and how many
are allowed, then:
Please enter the mailbox number followed by # or
press # for the next mailbox.
Enter the number of the mailbox whose status you want to check followed
by [
#
], or simply press [
#
].
The system responds as follows:
—
—
If you entered a mailbox number followed by [ # ], the system tells you
whether or not the mailbox exists.
If you entered [ # ], the system tells you the number of the first existing
mailbox.
4.
5.
Press [ # ] repeatedly to hear the next existing mailbox number.
Press [
★
] [
7
] to return to the Programming Main Menu or hang up to quit.
Deleting a Mailbox
Update Form 2 for the voice messaging system to show mailboxes to be
deleted; then use the updated form while performing the following procedure.
Review the following notes before you delete a mailbox:
■
■
■
■
The receptionist’s mailbox (at extension 10) cannot be deleted.
Any messages in the mailbox are lost when a mailbox is deleted. The
message light is turned off. The personal greeting is lost.
If you delete a mailbox from an extension that has VMS Cover assigned,
unassign Automatic VMS Cover or remove the VMS Cover button. This
action prevents unanswered intercom and transferred calls to this
extension from being transferred to the receptionist’s extension.
If you delete a mailbox that was assigned a line owner using VMS Line
Cover, either delete line ownership from that line or assign a different
mailbox as the owner of that line. Similarly, if you delete a mailbox that
was assigned a line owner using Extension Line Coverage, either
unassign coverage or assign a different extension as the owner.
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