Phone and System Administration
25
The following sections describe system options that you can program with the administrator
phone:
• Entering an Administrator Phone Passcode on page 25
• Changing Do-Not-Disturb (DND) Messages on page 26
• Changing Default Reminder Messages on page27
• Changing Phone Extension Numbers on page 28
• Swapping Phone Extension Numbers on page 29
See Figure 2 on page 30 for the System Database flowchart.
Entering an Administrator Phone Passcode
Because several of the features described in this guide are accessed and configured in the
system database, you should use a passcode to prevent unauthorized access.
You cannot use your administrator phone to assign passcodes to other administrator phones.
Passcodes must be assigned at the administrator phone where the passcode is used.
To enter an administrator phone passcode:
1. Dial 9932 (9132 in Europe).
2. Press 2 or the SYSTEM menu button. ENTER SYSTEM OPTION (1 - 4) appears.
3. Press 2 or the PASSCODE menu button. CHANGE PASSCODE TO appears.
4. Do one of the following:
• Enter a passcode (1 to 8 digits), and then press #.
• Press # to erase the passcode and leave it blank.
VERIFY PASSCODE appears.
5. Enter the passcode exactly as you did in step 4 above followed by #. DATABASE UPDA TED
appears followed by the ENTER SYSTEM OPTION (1 - 4) menu. If you hear reorder/fast-busy
tones and see an error message, the passcodes did not match and you must start over at
the CHANGE PASSCODE prompt.
6. When you have finished programming the administrator telephone set, press the Speaker
button or # repeatedly to exit the programming session.
Note: At any time, you can press * to return to the previous menu, or press the Speaker button
to exit the programming session and cancel any unsaved changes.