Getting started | Nortel Networks Integrated Conference Bridge

Microsoft Outlook User Interface

•language files, one or more required for each ICB application:

—icbsjc.oft — for the Japanese and Chinese languages

—icbsk.oft — for the Korean language

—icbs.oft — for all other languages

Getting started

To use the ICB form for the first time, go to “Publishing the ICB files” below.

To upgrade the ICB form, go to “Upgrading the ICB form” on page 55.

Publishing the ICB files

ICB files must be published in Microsoft Outlook before the user can configure the ICB form as the default Calendar form in Microsoft Outlook.

Nortel Networks recommends that the Microsoft Outlook administrator publish the ICB files in the Organizational Forms folder (refer to Nortel Networks Integrated Conference Bridge Administrator Guide). However, if the ICB files are not published by the Microsoft Outlook administrator, each user wishing to use the form must publish the ICB files in the Personal Forms Library by following the steps below.

Steps

Note 1: Do not perform this procedure if the ICB files have already been published by the Microsoft Outlook administrator.

Note 2: These instructions are specific to Microsoft Exchange 5.5. For other systems, contact your Microsoft Outlook administrator for specific instructions on publishing a form.

1.Obtain the ICB files (form file icbf.oft and one or more language files icbs.oft, icbsjc.oft, and icbsk.oft) from the ICB Administrator.

2.Save the files in an accessible location.

3.For each language file (icbs.oft, icbsjc.oft, and icbsk.oft) you are publishing:

a. Double-click the name of the file, for example icbs.oft.

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Nortel Networks Integrated Conference Bridge manual Getting started, Publishing the ICB files

Contents

Nortel Networks Integrated Conference Bridge Page Revision history Revision history Contents Microsoft Outlook User Interface Telephone User Interface Using the participant TUI commands Contents User levels Integrated Conference Bridge interfaces Browser User Interface Preparing to use the BUI Accessing the BUIGeneral information Logging in to the BUI ICB Login window Click Change Password Changing the user passwordSelect Save this password in your password list optional Change Password window Conference List window Conference List window Components of Conference List window Part 1 Components of Conference List window Part 2 Conference Call Manager window. This icon Scheduling a new one-time conference Scheduling a one-time conferenceTitle frame Schedule a New Conference window Schedule a New Conference Free Ports View Select Date window Search for a owner ID window Browser User Interface No password Schedule a New Conference Options Browser User Interface Browser User Interface Conference Details window for a one-time conference Steps Scheduling a recurrent conference Scheduling a new recurring conference Select New Conference in the Conference List window See on Conference Dates window Conference Details window for a recurring conference Editing a conference one-time or recurring Edit Conference window Deleting a conference Delete confirmation one-time inactive conference Managing a conference in progress Tasks for managing a conference Managing a conference tasks Part 1 Tasks Chairperson Present Not present Managing a conference tasks Part 2 Dual-card meetingConference Call Manager window Conference Call Manager Chairperson present Conference Call Manager Chairperson not present Locking or unlocking the conference Managing the conferenceLengthening the conference Session management holding a voting session Click Session Management Session management holding a question-and-answer session Click Start VotingClick End Voting Click Mute All Click Session Management Muting or unmuting the chairperson Adjusting the volume of the chairpersonChanging the status of the chairperson Stopping or resuming music Click Volume Control Releasing chairperson control Managing the status of all participants Managing the status of individual participants Adding details for an individual participant Disconnecting an individual participantAdjusting the volume of an individual participant Consulting between chairperson and participant Conference Call Manager Participant Volume Control System requirements Microsoft Outlook settingsOverview Click Calendar in the Folder List Choose 15 Minutes ICB formICB files Getting started Publishing the ICB files Choose Tools Forms Publish Form As Select Personal Forms Library in the Look In field Choose Properties Calendar Properties window opens Adding the ICB form as the default Calendar formSelect Forms in When posting to this folder, use Removing ICB files from the Personal Forms Library Select Personal Forms in the Forms Library Resetting the default Calendar form for Microsoft OutlookSelect Appointment in When posting to this folder, use Upgrading the ICB form Clearing the Microsoft Outlook forms cache ICB form errors Deleting the forms cache file manually Logging in to ICB Select ICB Conference Changing the ICB password Change Password section Select Calendar from the Folder List Adding access to a different ICB cardRenaming an ICB card Click Save and Close Scheduling a conference Contact window ICB card Appointment tab Scheduling a new conferenceChoose File New New Appointment or New Meeting Request ICB form Free ports ICB form Options Microsoft Outlook User Interface Microsoft Outlook User Interface Modifying a past conference to start in the future Scheduling success message and conference information Editing a conference Editing a conference before it begins ICB form Edit conference Audio Conference Access Information Editing a conference while it is in progress Choose Edit Delete Telephone User Interface Steps Telephone User Interface Acquiring and releasing chairperson control Using the participant TUI commands Using the TUI commandsUsing the chairperson TUI commands Adjusting audio volume Volume control feature operation Recording a conference-specific greeting Creating an ad hoc conference Chairperson commands Part 1 TUI command summaryChairperson commands Chairperson commands Part 2 Chairperson commands while participant list plays Part 1 Chairperson commands Part 3Commands to end a dial-out call Participant commands for a conference in progress Part 1 Participant commandsChairperson commands while participant list plays Part 2 Participant commands for a conference in progress Part 2 Page Internet address