Nortel Networks Integrated Conference Bridge instruction

Microsoft Outlook User Interface

Figure 30: Scheduling success message and conference information

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If all resources are not available for a one-time conference, a dialog box opens and the conference is not saved. You must re-create the conference with different parameters, such as a different ICB card (if more than one is equipped), fewer ICB ports, or a different time and/ or date.

All occurrences of a recurring conference are booked in Microsoft Outlook whether the resources are available or not. However, only those occurrences that are successful (that is, all resources are available) are booked in ICB.

All occurrences of a recurring conference will not be saved in ICB and Microsoft Outlook if either of the following conditions is true:

•the conference has more than 52 occurrences, or

•the conference has one or more occurrences scheduled more than a year in advance.

8.Click OK.

Modifying a past conference to start in the future

The start time and date of a past conference with ICB resources can be modified to start in the future. ICB allocates resources as if a new conference is scheduled.

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Nortel Networks Integrated Conference Bridge manual Modifying a past conference to start in the future

Contents

Nortel Networks Integrated Conference Bridge Page Revision history Revision history Contents Microsoft Outlook User Interface Telephone User Interface Using the participant TUI commands Contents User levels Integrated Conference Bridge interfaces Browser User Interface Preparing to use the BUI Accessing the BUIGeneral information Logging in to the BUI ICB Login window Changing the user password Select Save this password in your password list optionalClick Change Password Change Password window Conference List window Conference List window Components of Conference List window Part 1 Components of Conference List window Part 2 Conference Call Manager window. This icon Scheduling a one-time conference Title frameScheduling a new one-time conference Schedule a New Conference window Schedule a New Conference Free Ports View Select Date window Search for a owner ID window Browser User Interface No password Schedule a New Conference Options Browser User Interface Browser User Interface Conference Details window for a one-time conference Steps Scheduling a recurrent conference Scheduling a new recurring conference Select New Conference in the Conference List window See on Conference Dates window Conference Details window for a recurring conference Editing a conference one-time or recurring Edit Conference window Deleting a conference Delete confirmation one-time inactive conference Managing a conference in progress Tasks for managing a conference Managing a conference tasks Part 1 Tasks Chairperson Present Not present Dual-card meeting Conference Call Manager windowManaging a conference tasks Part 2 Conference Call Manager Chairperson present Conference Call Manager Chairperson not present Managing the conference Lengthening the conferenceLocking or unlocking the conference Session management holding a voting session Click Session Management Session management holding a question-and-answer session Click Start VotingClick End Voting Click Mute All Click Session Management Muting or unmuting the chairperson Adjusting the volume of the chairpersonChanging the status of the chairperson Stopping or resuming music Click Volume Control Releasing chairperson control Managing the status of all participants Managing the status of individual participants Adding details for an individual participant Disconnecting an individual participantAdjusting the volume of an individual participant Consulting between chairperson and participant Conference Call Manager Participant Volume Control System requirements Microsoft Outlook settingsOverview Click Calendar in the Folder List ICB form ICB filesChoose 15 Minutes Getting started Publishing the ICB files Choose Tools Forms Publish Form As Select Personal Forms Library in the Look In field Adding the ICB form as the default Calendar form Select Forms in When posting to this folder, useChoose Properties Calendar Properties window opens Removing ICB files from the Personal Forms Library Resetting the default Calendar form for Microsoft Outlook Select Appointment in When posting to this folder, useSelect Personal Forms in the Forms Library Upgrading the ICB form Clearing the Microsoft Outlook forms cache ICB form errors Deleting the forms cache file manually Logging in to ICB Select ICB Conference Changing the ICB password Change Password section Select Calendar from the Folder List Adding access to a different ICB cardRenaming an ICB card Click Save and Close Scheduling a conference Contact window ICB card Scheduling a new conference Choose File New New Appointment or New Meeting RequestAppointment tab ICB form Free ports ICB form Options Microsoft Outlook User Interface Microsoft Outlook User Interface Modifying a past conference to start in the future Scheduling success message and conference information Editing a conference Editing a conference before it begins ICB form Edit conference Audio Conference Access Information Editing a conference while it is in progress Choose Edit Delete Telephone User Interface Steps Telephone User Interface Acquiring and releasing chairperson control Using the TUI commands Using the chairperson TUI commandsUsing the participant TUI commands Adjusting audio volume Volume control feature operation Recording a conference-specific greeting Creating an ad hoc conference TUI command summary Chairperson commandsChairperson commands Part 1 Chairperson commands Part 2 Chairperson commands Part 3 Commands to end a dial-out callChairperson commands while participant list plays Part 1 Participant commands Chairperson commands while participant list plays Part 2Participant commands for a conference in progress Part 1 Participant commands for a conference in progress Part 2 Page Internet address