Nortel Networks Integrated Conference Bridge guide

Microsoft Outlook User Interface

•Click Display to view the audio conference access information (optional). See Figure 32.

If prompted to log in to ICB, follow the steps in “Logging in to ICB” on page 57.

Figure 32: Audio Conference Access Information

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5.Click Save and Close to submit the changes.

If the modifications are successful, that is, if all resources are available, ICB scheduling is updated automatically. A window, similar to Figure 30 on page 66, displays conference information.

If all resources are not available, the changes to a one-time conference are not saved. Changes to a recurring conference are saved in Microsoft Outlook, but only successful changes (that is, when resources are available for a given occurrence) are saved in ICB.

6.Click Send Updates to update the Calendars of invited parties (optional).

7.Click OK.

Editing a conference while it is in progress

When a conference is edited while it is in progress, only the conference duration, number of ports, and the “Additional port if needed” option can be edited.

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Image 69

Nortel Networks Integrated Conference Bridge manual Editing a conference while it is in progress

Contents

Nortel Networks Integrated Conference Bridge Page Revision history Revision history Contents Telephone User Interface Microsoft Outlook User Interface Using the participant TUI commands Contents Integrated Conference Bridge interfaces User levels Browser User Interface General information Accessing the BUIPreparing to use the BUI Logging in to the BUI ICB Login window Changing the user password Select Save this password in your password list optionalClick Change Password Conference List window Change Password window Components of Conference List window Part 1 Conference List window Conference Call Manager window. This icon Components of Conference List window Part 2 Scheduling a one-time conference Title frameScheduling a new one-time conference Schedule a New Conference window Schedule a New Conference Free Ports View Select Date window Search for a owner ID window Browser User Interface Schedule a New Conference Options No password Browser User Interface Browser User Interface Steps Conference Details window for a one-time conference Scheduling a recurrent conference Select New Conference in the Conference List window See on Scheduling a new recurring conference Conference Dates window Conference Details window for a recurring conference Editing a conference one-time or recurring Edit Conference window Delete confirmation one-time inactive conference Deleting a conference Tasks for managing a conference Managing a conference in progress Tasks Chairperson Present Not present Managing a conference tasks Part 1 Dual-card meeting Conference Call Manager windowManaging a conference tasks Part 2 Conference Call Manager Chairperson present Conference Call Manager Chairperson not present Managing the conference Lengthening the conferenceLocking or unlocking the conference Click Session Management Session management holding a voting session Click End Voting Click Start VotingSession management holding a question-and-answer session Click Mute All Click Session Management Changing the status of the chairperson Adjusting the volume of the chairpersonMuting or unmuting the chairperson Stopping or resuming music Releasing chairperson control Click Volume Control Managing the status of all participants Managing the status of individual participants Adjusting the volume of an individual participant Disconnecting an individual participantAdding details for an individual participant Consulting between chairperson and participant Conference Call Manager Participant Volume Control Overview Microsoft Outlook settingsSystem requirements Click Calendar in the Folder List ICB form ICB filesChoose 15 Minutes Publishing the ICB files Getting started Select Personal Forms Library in the Look In field Choose Tools Forms Publish Form As Adding the ICB form as the default Calendar form Select Forms in When posting to this folder, useChoose Properties Calendar Properties window opens Removing ICB files from the Personal Forms Library Resetting the default Calendar form for Microsoft Outlook Select Appointment in When posting to this folder, useSelect Personal Forms in the Forms Library Clearing the Microsoft Outlook forms cache Upgrading the ICB form Deleting the forms cache file manually ICB form errors Select ICB Conference Logging in to ICB Change Password section Changing the ICB password Renaming an ICB card Adding access to a different ICB cardSelect Calendar from the Folder List Click Save and Close Contact window ICB card Scheduling a conference Scheduling a new conference Choose File New New Appointment or New Meeting RequestAppointment tab ICB form Free ports ICB form Options Microsoft Outlook User Interface Microsoft Outlook User Interface Scheduling success message and conference information Modifying a past conference to start in the future Editing a conference before it begins Editing a conference ICB form Edit conference Editing a conference while it is in progress Audio Conference Access Information Choose Edit Delete Telephone User Interface Steps Telephone User Interface Acquiring and releasing chairperson control Using the TUI commands Using the chairperson TUI commandsUsing the participant TUI commands Volume control feature operation Adjusting audio volume Creating an ad hoc conference Recording a conference-specific greeting TUI command summary Chairperson commandsChairperson commands Part 1 Chairperson commands Part 2 Chairperson commands Part 3 Commands to end a dial-out callChairperson commands while participant list plays Part 1 Participant commands Chairperson commands while participant list plays Part 2Participant commands for a conference in progress Part 1 Participant commands for a conference in progress Part 2 Page Internet address