Nortel Networks Integrated Conference Bridge manual Microsoft Outlook User Interface

Microsoft Outlook User Interface

•In the Language field, select the language the system uses for voice prompts. The drop-down list offers the languages available in the system. The default is the ICB card’s default language. When using single-number access, the selected language takes effect after the caller enters the conference ID and password. Before that, the system uses the default language.

•Select Add port if required to have the system reserve additional ports to accommodate unanticipated participants. The system adds ports only if available (that is, if they are not reserved for another conference).

•Select Keep one port for the chairperson to reserve a port for the chairperson. If this box is not selected, the system makes ports available on a first-come,first-serve basis. In this case, if all the ports are in use when the chairperson tries to join the conference, the system does not allow the chairperson to enter the conference. By default, this option is enabled.

6.To set up a recurring conference, select Recurrence and set up the recurrence parameters using the recurrence functionality in Microsoft Outlook.

Do not schedule more than 52 occurrences of a recurring conference. If you need to schedule more than 52 occurrences, schedule a separate recurring conference with the additional occurrences.

Do not schedule any occurrence of a recurring conference more than one year in advance. All occurrences of a recurring conference with one or more occurrences scheduled more than one year in advance will not be saved.

7.Select Save and Close for an appointment, or select Send for a meeting.

If the scheduling is successful (that is, all resources are available), ICB scheduling is updated automatically. A window opens showing the conference parameters, including access numbers and passwords (see Figure 30 on page 66). Conference and access information is e-mailed to the invited parties and added to their Microsoft Outlook calendars.

65