Manuals / Panasonic / Computer Equipment / Fax Machine

Panasonic KX-FC195AL Recording your greeting message, Leaving a message for others or yourself

Models: KX-FC195AL

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7. Answering Device

7.1Recording your greeting message

You can record your own greeting message for TAD/FAX mode, for a maximum of 16 (default) or 60 seconds in length. We recommend you record a message of less than 12 seconds to make it easier to receive faxes.

{RECORD}

{ERASE}	{STOP}

{SET} {AUTO ANSWER}

1Set feature #77 to “TAD/FAX” (page 55) beforehand.

2Press {RECORD} 2 times.

3Press {SET}.

LA long beep will sound.

4Speak clearly about 20 cm away from the microphone.

L The display will show the remaining recording time.

5When finished recording, press {STOP}. L The unit will repeat your message.

Note:

LYou can choose 60 seconds for your TAD/FAX greeting message (feature #54, page 54).

–If you change the maximum greeting message time to 60 seconds, we recommend that you tell the caller in your TAD/FAX greeting message to press *9 before starting fax transmission.

–If you change the maximum greeting message time from 60 seconds to 16

seconds, your greeting message will be deleted. When a call is received, the pre- recorded greeting message will be played.

Checking the greeting message

1.Set feature #77 to “TAD/FAX” (page 55) beforehand.

2.Press {AUTO ANSWER} repeatedly to display the following.

TAD/FAX MODE		ON

OFF

LThe unit will play the greeting message.

7.1.1Erasing your recorded greeting message

1Set feature #77 to “TAD/FAX” (page 55) beforehand.

2Press {ERASE} 2 times.

3Press {SET}.

LTo cancel erasing, press {STOP}.

4Press {SET}.

Note:

L If you erase your TAD/FAX greeting message, the pre-recorded greeting message will be played when a call is received.

7.2Leaving a message for others or yourself

To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely.

LKeep the front cover page open for button locations.

1Press {RECORD}.

2Press {SET}.

LA long beep will sound.

3Speak clearly about 20 cm away from the microphone.

4When finished recording, press {STOP}.

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Panasonic KX-FC195AL manual Recording your greeting message, Leaving a message for others or yourself, Stop

Contents

Operating Instructions How to use the operating instructions Open Handset Location of controlsBase unit Keys For your future reference CopyrightPage Important information InstallationService difficulties Instructions to customer For best performance Battery chargeOperating distance and noise Important safety instructions Installation Battery Introduction Installation Phonebook Index Included accessories Quantity Specifications Available accessories Accessory informationModel No Specifications/Usage Description of base unit buttons OverviewReceiver Microphone Description of handset buttons Description of handset display Ink film Before installationInstalling the ink film Raising the antenna Replacing the ink film Incorrect Paper tray Metal recording paper guide Battery replacement Battery installationRecording paper Power on Turning the handset power on/offPower off Connections Battery icon Battery strength Battery chargeBattery strength Battery life Ringer volume Adjusting handset volumeBase unit help function Speaker volume Adjusting base unit volumeHandset receiver volume Fax voice guidance volume Date and time Setting the time and date on the handsetSetting the date and time on the base unit Example 1515 24 hour clock entry Press Your logo To delete a character To select characters using a or BTo change capital or lower-case letters Keys Characters Example +64 9 Your fax numberTo delete a number Making phone calls With the handset Answering phone calls With the base unit Digital SP-PHONEand talk into the microphone Handset locatorStoring names and telephone numbers into the phonebook Press LOCATOR/HOLD Editing a stored entry Making a phone call using the phonebookHot key Erasing a stored entry Helpful hints Making a phone call using a hot keyErasing a hot key To delete a character/number Caller ID service Handset only Making a phone call using the navigator directoryHow Caller ID is displayed Visual Call Waiting Call Waiting ID Service Calling back will not be possible in the following cases Storing caller information into the phonebook Handset only This feature is not available in the following casesErasing caller information Sending a fax manually Sending a fax using the navigator directory Documents you can send Adding a new entry into the broadcast memory Broadcast transmissionProgramming entries into the broadcast memory Erasing a stored entry from the broadcast memory How to receive calls with the base unit Activating TEL modeTo cancel broadcast transmission Receiving a fax manually Activating TAD/FAX mode Activating FAX only modeReceiving a fax automatically Ring setting in TAD/FAX mode Receiving a voice message and fax document in one call Using with the ring detection feature More copying features Making a copy To collate multiple copies Example Making 2 copies of a 4-page original document Erasing your recorded greeting message Recording your greeting messageLeaving a message for others or yourself Stop Listening to recorded messages Erasing recorded messages When voice memory is full Voice guide Remote operations using the remote command keyKey Remote command Operating from a remote location Allowing callers to leave private messages Other remote operations To use a mailbox Recording your mailbox greeting messagesListening to recorded mailbox messages Leaving messages in a mailbox Transferring recorded messages to another telephone How this feature worksRecording your transfer greeting message Pager call To check the transfer greeting messageTo erase your transfer greeting message Example 202 555 1234PP12345678PP5555# Programming advanced features Basic featuresProgramming basic features Base unit programming Advanced features Code #42 Setting the message alert Code #31 Activating the Distinctive Ring featureCode #34 Setting the quick scan Code #43 Setting the recording time alert Code #47 Setting the fax voice guidance Code #44 Setting the memory reception alertCode #46 Setting friendly reception Code #51 Setting the mailbox 1 password Handset programming Ringer option settings Setting the time of alarmChanging the time alarm frequency Ringer volume See Selecting the talk mode display Display option settings Selecting the standby mode displaySelecting the display language Setting the direct call number Call option settings Setting the call BARChanging the direct call setting Resetting the handset settings to their default settings Setting the auto talkSetting the battery type Feature Default setting Cancelling a call restricted number Handset programming using the base unit PINSetting call restriction Changing base unit PIN Handset can be reset to the following default settings Registering a handset to a base unit Cancelling a handsetOperating additional units Example Additional handsets registered to 2 base units Setting all handsets to ring Selecting the ringer modeCancelling a base unit Setting the selected handsets to ring Intercom between handsets Transferring calls between handsets/Conference call Communication Error Code 40-42, 46-72, FF Error messages ReportsError messages Base unit display Communication Error Code 43 Cannot make and receive calls When a function does not work, check hereGeneral Unit does not work Cordless handset Fax sending Fax receiving Copying Recording paper jam If a power failure occursWhen the recording paper has jammed in the unit Answering device Correct When the recording paper was not fed into the unit properly Document jams sending Thermal head cleaning Document feeder cleaningDo not use paper products, such as paper towels or tissues Help Fax number list Setup listReference lists and reports Printer test Technical data about this product RF Transmission Power Paper specificationsDuplex procedure Standard Approx g Index TAD/FAX Index Page Page 62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan