Outgoing Message OGM, Recording a message | Panasonic KX-TA308

1.8Operator / Manager Service Features

Outgoing Message (OGM)

The operator or manager can record or play back the outgoing message. This is played when a caller accesses the DISA or UCD feature.

Two Outgoing Messages (OGM 1 and OGM 2) are available for DISA 1, DISA 2, UCD and UCD-END.

To program, press the PROGRAM button.

Recording a message

PT

9		0 or 1 or 2
Dial 9.	Lift the handset.	Dial 0 for both OGM 1 and OGM 2.	Confirmation	Record a message
		Dial 1 for OGM 1.	tone	(up to 30 seconds).
		Dial 2 for OGM 2.

• The STORE indicator light turns off. Recording

AUTO/STORE	starts after the conﬁrmation tone.

Press AUTO/STORE.	Confirmation
	tone

•The STORE indicator light turns steady red.

•If you exceed the time (30 seconds), recording is stopped automatically.

Playing back a message

PT

9	3 or 4
Dial 9.	Dial 3 for OGM 1.
	Dial 4 for OGM 2.

•The STORE indicator light turns off.

•The message is played back.

•Be sure the handset is on the cradle and the SP-PHONE button is off.

!• After programming, press the PROGRAM button.

☞• See the Installation Manual, Section 3, “Direct Inward System Access (DISA)”.

•See the Installation Manual, Section 3, “Uniform Call Distribution (UCD)”.

•See the Installation Manual, Section 3, “Outgoing Message (OGM)”.

Operator / Manager / DSS Console Operations

Operations 1-93

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Panasonic KX-TA308 operating instructions Outgoing Message OGM, Recording a message, Playing back a message

Contents

Operating Instructions Telephone System Components Important Information Precautions Introduction Structure of the Manual Description of the Symbols Mainly Used in this Manual Contents Advanced Operations Appendix Section Operations 2Operations Description of the Symbols Used in this ManualBefore Operating What kind of telephone do you use? Operations Before Operating Operating exampleInterrupting an Existing Call Executive Busy Override When the display shows the initial programming mode Proprietary Telephone SettingsBe sure the telephone is idle and on-hook 4Operations Outside CO line no Customizing Your Telephone FunctionsPreferred Line Assignment Outgoing 6Operations Preferred Line Assignment IncomingOutside CO Line Ringing Selection Call Waiting Tone Selection Proprietary Telephone Setting Data Default SetIntercom Alert Assignment 8Operations Customizing the Buttons on Your TelephoneChanging the Flexible Buttons Single-CO S-CO Button Line Access Buttons 10Operations DSS Direct Station Selection ButtonOutside CO line group no Extension no Telephone no One-Touch Dialing ButtonConference Button Save Button FWD/DND Forward/Do Not Disturb ButtonLog-In/Log-Out Button 12Operations Restoring the Message Button One-Touch Access for System FeaturesFeature number 14Operations Display Contrast AdjustmentVolume Control Handset Receiver/Ringer/Speaker To adjust the speaker volume Using the Speakerphone Using the handsetUsing a DSS Direct Station Selection button Making Calls Outside Calling Calling an Operator Operator Call Making Outside Calls Using Individual Line Access Making Outside Calls Using Automatic Line Access18Operations Phone no While hearing any tone, dialing, or talking Flash/RecallOutside CO Phone no Line group no Switching from handsfree to the handset mode Switching from the handset to handsfree modeHandsfree Operation 20Operations Dialing Line access code Emergency noMaking Emergency Calls Emergency Call 22Operations Dialing by Simply Pressing a Button One-Touch Dialing System speed dial no Dialing with System Speed Dialing System Speed Dialing Storing a phone number Dialing with Personal Speed Dialing Personal Speed Dialing24Operations Desired no Checking the stored personal speed dialing numbers 26Operations Setting / CancelingDialing by Simply Going Off-Hook Pickup Dialing Redialing the Last Number Dialed Last Number Redial Redialing Automatically Automatic Redial Storing Redialing the Saved Number Saved Number RedialDuring a conversation or while hearing a busy tone 28Operations If you make an intercom call and hear a busy tone Canceling SettingAnswering an intercom recall Answering an outside CO line recall Executive Busy Override Extension Interrupting an Existing Call Executive Busy OverrideTo leave the conference To terminate one party and talk to the other 32Operations Executive Busy Override Outside CO Line To set To cancel 34Operations Receiving CallsReceiving Calls Handsfree Answerback When the SP-PHONE and the Auto ANS/MUTE indicators are offWhen the Auto ANS/MUTE indicator is on Directed Call Pickup Picking up a Call Ringing at Another Extension Call PickupGroup Call Pickup 36Operations Denying/allowing your call to be picked up Call Pickup Deny Call Retrieving from a TAM Telephone Answering MachineWhile the TAM is answering a call TAM no Placing a Call on Hold Call Hold During a ConversationPlacing a call on hold Retrieving a call on hold Retrieving a call on exclusive hold Placing a Call on Hold Exclusively Exclusive HoldPlacing a call on exclusive hold Retrieving an outside call on hold Retrieving a Call on Hold Call Hold RetrieveRetrieving an intercom call on hold At the other extension Parking zone no Placing a Call in System Parking Area Call ParkRetrieving a parked call 42Operations Screened Call TransferUnscreened Call Transfer With Transfer mode Call Transfer using a DSS buttonWithout Transfer mode 30 sec., the call will return to you Transfer Recall 44Operations Line access code Phone no Setting / Canceling for intercom calls Setting / Canceling for outside callsCall Waiting To talk to the new caller by terminating the current call 46Operations To talk to the new party by holding the current call Between one extension and one outside line Call SplittingBetween two outside lines Between two extensions All extensions PagingGroup External Answering a All extensions & External For all extensions Transferring after paging Paging and Transfer50Operations When microphone mute is established During a conversation in the handsfree modeSee the Installation Manual, , Microphone Mute Turning off the Microphone Microphone Mute 52Operations Before Leaving Your DeskForwarding a Call Call Forwarding All Calls 54Operations Busy or No AnswerTo Outside CO Line At the destination extension Follow Me 56Operations CancelCanceling Call Forwarding at your original extension Locking Locking Your Telephone Electronic Station LockoutUnlocking Lock code Hourminute Extension numberMonth/day 58Operations Conference 3-party Useful FeaturesEstablishing a conference During a 2-party conversation 60Operations To talk to the original party while holding the third party SLT 62Operations Conference 5-party During a 3-party conversation 64Operations Canceling using the Message button Canceling a message notiﬁcationLeaving a Message Notiﬁcation Message Waiting Leaving a message notiﬁcation Calling back the message notiﬁcation sender When the telephone is idle and on-hookClearing all message notiﬁcations by the message receiver 66Operations Line access code Making calls with account codes except in the Option modeCalling with Account Codes Account Code Entry Account code 68Operations Rejecting Incoming Calls Do Not Disturb DND For a PT To set For an SLT To cancel 70Operations Secret Dialing When storing the phone number Hour Minute Alarm Setting Timed Reminder72Operations Checking the set time with a display PT only Stopping the alarm Conﬁrming the current mode with a display PT only Time Day/Night/Lunch ServiceWhen the telephone is idle 74Operations Joining or Leaving a Call Distribution Group Log-In/Log-Out Log-In / Log-Out Using the Log-In/Log-Out buttonLog-In / Log-Out Using the feature number Room Monitor Canceling a monitor temporarilyMonitoring Paging a monitored room Doorphone no Data Line SecurityMonitoring through a doorphone 78Operations Mixed Station Dialing Using the FLASH/RECALL button External Feature AccessUsing the feature number During a conversation with an outside party 80Operations Self-Extension Number Conﬁrmation KX-T7330 onlyTurning on the Background Music BGM Extension Button Conﬁrmation KX-T7330 only Desired no. Tone modePulse to Tone Conversion Checking Clearing the current feature settings Canceling the Feature Settings Station Feature ClearAlternate Calling Ring/Voice Voice to Ring only 82Operations Doorphone Call When you hear the doorphone ring tone at the extensionCalling an extension from a doorphone Answering a doorphone call To unlock the door from an assigned extension Door OpenerTo unlock the door while talking to the doorphone 84Operations Setting no Using the Message Waiting Message buttonVoice Mail Integration Listening to a stored message Voice Mail extension no By manual dialing86Operations At another extension Extension password Extension no Phone noMaking a call 88Operations Ringing Pattern SelectionDistinctive Dial Tones Lockout Power Failure Transfer Date and Time Setting Operator / Manager Service Features90Operations Month Day Day of the week Extension no Hour Electronic Station Lockout Cancel ALLTimed Reminder, Remote Wake-Up Call 92Operations Checking the time setting with a display PT only Playing back a message Outgoing Message OGMRecording a message 94Operations Remote Station Lock For Manual-Day mode Time Day/Night/Lunch Service SettingFor Manual-Night mode For Manual-Lunch mode 96Operations Password Extension Password Set Manager only 98Operations DSS Console FeaturesInitial Settings Feature no One-Touch Access Assignment for System FeaturesExtension Number Assignment One-Touch Dialing Assignment 100Operations To cancel after programmingStation Lock Button Assignment Operator/Manager only One-Touch Dialing Direct Station Dialing Call Transfer One-Touch Access for System FeaturesWithout Transfer With Transfer Section Appendix 2Appendix Tone / Ring Tone ListSec Flashing light patterns LED IndicationLED Indication on the Intercom Button LED Indication on the CO Button 4Appendix Feature Number ListFeature Numbers and Additional Required Digits Hhmm Hh hour 01 12 / mm minute 00 6Appendix Feature Numbers Display Example 8Appendix Pressing the FWD/DND or Pause button Account Code Entry 10Appendix Power Failure Transfer TroubleshootingIf a power failure occurs 12Appendix Index-1 Index Index-2 Cancel ALL Index-3 Outside-to-Outside CO-to-CO Line Index-4 Redial After paging Paging and Transfer Index-5 Memo Memo Memo Page Copyright