Ricoh 2000 Reception Functions

Reception Functions

This section explains useful functions for receiving fax documents.

Important

❒To use Internet Fax and IP-Fax functions, the optional printer/scanner unit must be installed.

Forwarding Received Documents

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	This machine can forward received documents to other destinations pro-																																														3

	grammed in this machine.

ALT004S

127

Contents

FAX Option Type Operating Instructions Facsimile Reference 1Transmission 2Send Settings Page Manuals for This Machine ❖Network Guide ❖Other manuals Note TABLE OF CONTENTS 1. Transmission 2. Send Settings 3. Reception 4. Changing/Confirming Communication Information 5. Fax via Computer 6. Appendix Page NOTICE ❖CANADA ❖Note to users in the United States of America ❖Note: ❖Caution: ❖Notice about the Telephone Consumer Protection Act (Valid in USA only) ❖Note to users in Canada ❖Remarque concernant les utilisateurs au Canada ❖Avertissement: Important Safety Instructions How to Read This Manual Reading the Display This section explains screen items and their corresponding keys 1.Selection keys [Tone] [TX Mode] 2.{Escape} key 3.{OK} key 1.Machine status and message 2.Destination entry 3.Selection keys Switches the destination between fax number 5.Selectable items Function List ❖ E-mailSettings ❖ IP-FaxSettings ❖ Administrator Tools Page 1. Transmission Transmission Modes Transmission Mode ❖When sending over a fax line ❖When sending to an e-mailaddress ❖When sending by IP-Fax A Make sure that Memory Trans. indicator lights Place the original Make the scan settings you require Using the number keys or a Quick Dial key, specify a destination Clear/Stop F Specify the next destination G Press the {Start} key Sending multiple originals using the exposure glass (Memory Transmission) G H Parallel Memory Transmission Automatic Redial Dual Access Simultaneous Broadcast If memory runs out while storing an original [Exit] ECM (Error Correction Mode) A Make sure that Immediate Trans. indicator is lit Select the scan settings you require Sending multiple originals using the exposure glass (Immediate Transmission) IP-FaxFunctions Page ❖H.323 ❖SIP ❖Gatekeeper (VoIP gatekeeper) ❖SIP server ❖Gateway (VoIP gateway) Page Internet Fax Functions [TX Mode] Page ❖When Stamp Sender Name is set to on: ❖When Stamp Sender Name is set to off: ❖ Returning a Return Receipt ❖ Registering the Received Reception Confirmation Contents ❖ Requesting a Reception Notice Placing Originals Page p.23 “Sending multiple originals using the exposure glass (Immediate Trans mission)”1 p.32 “T.37 Full Mode” p.35 “Acceptable Original Sizes” p.40 “Transmission with Image Rotation” p.42 “Detecting Blank Sheet” ❖Exposure Glass ❖ADF or ARDF ❖Maximum scan area ARDF, a margin of 3 mm (0.1") around each edge of the original may not be sent ❖Metric Version ❖Inch Version ⋅- Unable to auto detect A Press [Exit] Remove the original and replace it Page Place the original, and then select the scan settings you require Press the User Function key {F3} to light the indicator C Specify the destination, and then press the {Start} key Page Scan Settings ❖Standard (8 x 3.85 lines/mm, 200 x 100 dpi) ❖Detail (8 x 7.7 lines/mm, 200 x 200 dpi) ❖Fine (8 x 15.4 lines/mm, 200 x 400 dpi) A Press the {Resolution} key to switch between resolutions Resolution Image Density Lighter Darker ❖When placing originals on the exposure glass ❖When placing originals in the optional ADF or ARDF Specifying a Destination Entering a pause Pause/Redial Entering a tone [Tone] A Press the {On Hook Dial} key Press [Tone] Enter the number you want to tone dial using the number keys A Press [] to switch the destination to IP-Faxdestination B Press [Manual] C Enter the IP-Faxdestination, and then press the {OK} key [EditDest] D To add a destination, press [Add Dest] E Specify the next destination F Press the {Start} key [Manual] Regarding IP-Faxdestinations ❖ When not using a gatekeeper/SIP server ❖ When using a gatekeeper server ❖ When using a SIP server [Sender Only] [Dest. & Sender] A Press [] to switch the destination to e-mailaddress Enter the e-mailaddress destination and then press the {OK} key To add a destination, press [Add Dest] Specify the next destination Specify the sender Page Bypassing the SMTP server ❖Specify the other party's host name ❖Specify the other party's IPv4 address [Use device address] Specifying a destination using the Quick Dial key B Press the Quick Dial key in which the destination's number is programmed Specifying a group of destinations using the Quick Dial key B Press the Quick Dial key in which the Group is programmed [Select] [Cancel ] A Make sure the destination name appears on the display B Press the {Check Destination} key D Press the {OK} key when confirmation is complete Check Destination [Program] D Press the {Start} key Page Programming Destinations in the Address Book E Select [Program/Change] using {U} or {T}, and then press the {OK} key [Program/Change] B Press [Program] C Make the settings, and then press the {OK} key Searching for a Destination in the Address Book B Press the {Search Destination} key C Select [Search Address Book] using {U} or {T}, and then press the {OK} key D Select [Search by Name] using {U} or {T}, and then press the {OK} key [Search by Name] Shift H Press the {OK} key D Select [Display List] using {U} or {T}, and then press the {OK} key [Display List] F Press the {OK} key [Search by Registration No.] F Press {V} to select a destination, and press the {OK} key D Select [Search Fax Destination] using {U}or {T}, and then press the {OK}key [Search Fax Destination] E Enter the number you want to search for, and then press the {OK} key F Confirm the numbers you entered, and then press the {OK} key [Search by Address] E Enter the e-mailaddress you want to search for, and then press the {OK} key F Confirm the e-mailaddress you entered, and then press the {OK} key Page E Press [IP] [IP] G Confirm the IP-Faxdestination you entered, and then press the {OK} key I Press the {OK} key A Press the {Search Destination} key B Select [Search LDAP] using {U} or {T}, and then press the {OK} key C Select [Select Server] using {U} or {T}, and then press the {OK} key [Select Server] E Select [Advanced Search] using {U} or {T}, and then press the {OK} key [Advanced Search] Select a search condition using {U} or {T}, and then press the {OK} key Enter a partial string, and then press the {OK} key H Select the search criteria using the scroll keys, and then press the {OK}key [Include] [Exclude] [First Word] [Last Word] [Name] On Hook Dial Page Manual Dial Memory Storage Report Canceling a Transmission Select the file you want to cancel using {U}or {T}, and then press [Stop TX] [Stop TX] Press [Delete] [No] A Press the {Job Information} key B Select [Stop Communication] using {U} or {T}, and then press the {OK} key [Stop Communication] C Select the file you want to cancel using {U}or {T}, and then press [Stop TX] D Press [Delete] E Press the {Escape} key 2. Send Settings Sending at a Specific Time (Send Later) D Select [Send at Specified Time] using {U}or {T}, and then press the {OK}key [Send at Specified Time] [AM/PM] F Press the {Escape} key G Specify a destination, and then press the {Start} key Sender Settings E Confirm the selected sender, and then press the {OK} key [Stamp] [E-mail] H Press the {Escape} key I Specify the destination, and then press the {Start} key Page C Press the User Function key ({F1} to {F3}) programmed with [PIN Code TX] [PIN Code TX] Enter the PIN Code, and then press the {OK} key E-mailOptions Press the {Escape} key twice I Press the {Start} key Press [TX Mode] Page Page Fax Header Print Page Label Insertion Page Setting SUB Codes for Transmission D Select [On] using {U} or {T}, and then press the {OK} key F Enter the fax number of a destination or an IP-Faxdestination G Press the User Function key ({F1}to {F3}) programmed with [SUB/SEP Code] [SUB/SEP Code] H Enter a SUB Code, and then press the {OK} key J Press the {Start} key Setting SEP Codes for Reception F Press the User Function key ({F1}to {F3}) programmed with [SUB/SEP Code] G Enter a SEP Code, and then press the {OK} key Page Page Two-SidedTransmission (Double-SidedTransmission) G Press the {Escape} key H Specify a destination, and then press the {Start} key Page Page 3. Reception Types of Reception Page Receiving documents unconditionally Receiving documents according to parameter-specifiedsettings Reception Modes A Press the {Switch RX Mode} key Switch RX Mode B Select the reception mode using {U} or {T}, and then press the {OK} key Receiving Internet Fax Documents A Press the User Function key ({F1}to {F3}) programmed with Manual E-mail Reception B Press the {Start} key Job Information [Manual 1.E-mailtransmitted without speci- fying a subject in “E-mailOptions” 2.E-mailtransmitted with a subject specified in “E-mailOptions” 3.From 4.Date 5.To Page Reception Functions Page Routing e-mailreceived via SMTP ❖Fax Number ❖Single destination programmed in the Quick Dial Keys ❖Group destination programmed in the destination list Page Printing Options Page Page Page Page Setting priority trays Just size printing Page 4.Changing/Confirming Communication Information Printing a List of Files in Memory (Print TX Standby File List) Page Printing a File from Memory Page Checking the Transmission Result (TX File Status) 4Reference Print reports for confirmation You can confirm the result with an Immediate TX Result Report Page Page Page Checking the Reception Result (RX File Status) Journal Printing the Journal 1.Printing date Shows the date and time the report was printed 2.Programmed Fax Header Shows the sender name programmed for printing 3.Date 6. Communication mode 7.Communication time 8.Number of pages 9.Communication result 10. User name Journal by e-mail Printing a File Received with Memory Lock C Select [Print Memory Lock File] using {U}or {T}, and then press the {OK}key [Print Memory Lock File] Page 5. Fax via Computer Sending Fax Documents from Computers Before Use LAN-FaxDriver ❖Location of the file ❖Operating environment Address Book ❖Operating systems LAN-FaxCover Sheet Editor Auto Run program 5Important [Cancel] [New Hardware Found] Installing Individual Applications Setting print properties This section explains how to make settings such as paper size or resolution A On the [Start] menu, point to [Settings], and then click [Printers] [Start] [Settings] Making settings for option configuration Make settings for optional units installed in this machine B Select to highlight [LAN-FaxM10], then click [Properties] on the [File] menu M10] [Properties] E F [User Settings...] Specify necessary options Click [Send] [Send] Specifying a destination using a destination list A Click the [Address Book] or [Specify Destination] tab The [Address Book] or [Specify Destination] tab appears B Select the [Device Address] (or [Use device address]) check box [Device Address] [Contact] [Group] [Type:] [Fax] [Set as Destination] D Specify settings according to the type of fax transmission [Line:] [Do not use SMTP server] E Click [Set as Destination] To send a fax document at a specific time To print a sender stamp B Select the [Print Fax Header] check box To attach a cover sheet B Select the [Attach a Cover Sheet] check box [Edit Cover Sheet...] E Select a method of file naming [Specify file name when saving] [Automatically create a new file] G Click [Save] or [Save & Send] H Enter a file name A Click the [E-mailSettings] tab B Select the [Notify] check box under [E-mailTX results] [Notify] TX results] 5C Enter the destination On the [File] menu, click [Print...] C Click [Print] or [Send & Print] Programming new destinations [Programs] Utilities] [Edit Address Book...] [New/Browse...] [Fax Number:] ❒For [Protocol:] under [IP-Faxaddress:], select [H.323] or [SIP] address:] Editing programmed destinations E Click [Update] Using the Machine's Address Book Data in the Destination List of Creating a cover sheet Cover Sheet Editor] The [LAN-FaxCover Sheet Editor] dialog box appears B Edit the cover sheet Click [Save as...] on the [File] menu [Select Cover Sheet] E Select the type of information from [To:] [To:] [Use Address Book] [To Whom It May Concern] Page Programming Destination Information from Web Browser G Click [OK] at the upper-leftof the screen H Close the Web browser E Click [Add User] [Add User] [Full Mode] Page 6. Appendix Programming Frequently Used Functions to User Function Keys Optional Equipment Specifications ❖IP-FaxTransmission and Reception ❖Internet Fax Transmission and Reception 184 *1 Full mode p.183 “Specifications” Maximum Values INDEX Page Page Page Page Page Page Reference Facsimile Instructions Operating 2000 Type Option FAX