Executive/Secretary Message | Siemens ITP-5012L manual

CONVENIENT FEATURES

Executive/Secretary Message

Messages that are frequently exchanged between the executive and the secretary can be preset for convenient use.

The [EXE/SECR MSG] menu is displayed in the Soft menu screen of the phone where the Executive/Secretary Hot Line is enabled.

1. In the standby mode, press the [Screen] button until the Soft menu screen is displayed.

2. Press the [Select] button for [EXE/SECR MSG] on the Soft menu screen.

3. Press the [Select] button of the recipient of the message.

!

!

This screen is not displayed if there are only one executive or secretary.

Up to four executives for each secretary may be selected.

4. Press the [Select] button of the message.

© SAMSUNG Electronics Co., Ltd.

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Siemens ITP-5012L manual Executive/Secretary Message

Contents

User Guide Copyright Trademarks Conventions About this Guide This page is intentionally left blank Symbols Safety Concerns It may cause a fire or electric shocks It may cause a fire or electric shocks Do not place heavy things on the phone Table of Contents Getting Started Making a Call Answering a Call Convenient Features Application Menus 119 Annex Preparation Main Features Pickup Do Not Disturb Checking the Parts in the Package Front Panel Name and Features of the ITP-5012L IP phone LCD Screen Name and Features of Each PartEMBED Conference Button Bottom Panel of the ITP-5012L Assembling the ITP-5012L IP phone Connecting lines to the phone Using the Desktop Stand About Stations and Trunk Lines Things YOU should Know Programmable Feature Screen Introduction of Main ScreensSoft Menu Screen Background Screen Executive Status DisplayApplication Menu Screen Using the Programmable Feature Screen Using the Soft Menu Screen Choosing a Function Dial Button Functions Using a Function Code Entering Characters Selecting an Input Mode Dial Button Alphabet EMBEDEntering Letters of the Alphabet Entering Numbers Entering Special Characters Volume Adjustment Adjusting Handset VolumeAdjusting Speaker Volume Adjusting Ring Volume Changing the Dial Mode Types of Signal Tone Button LED Telephone Status Indicator Entering the Environment Setup Mode Setup Menu StructureGetting Started Editing Network Settings Getting Started Load & Upgrade Settings Be downloaded, and press the Enter button Setting System Authentication Information Exiting Setup Verifying Settings Making a Call Before Making a CallDialling Modes Calling Methods Using a speakerphone Making an Intercom Call Calling Other StationsCalling Through a Speakerphone Busy Station Callback Calling your system operator Busy Station Camp-On Making an Outside Call Making an Outside Call Redial Automatic Redial Busy Line Queuing With Callback Call Park Making a New Call Using Authorization Codes Using Authorization or Account Codes Using an Account Code Dialling Features Saving the Telephone NumberRedialling the Saved Number Dialling from your Recent Call Log Press the Send button briefly while in standby mode Phone Book function Speed Dialling Personal DIR, System DIR or Station DIR Dialling from the Directory Name Send All menu Conference Call Conference Groups To establish a new Conference Group This page is intentionally left blank Answering a Call Before Answering a CallCall Answering Methods Answering Using the Speakerphone Answering an Intercom CallAnswering a Ringing Intercom Call Voice Announce Mode Automatic Answering Mode To Answer using the Speakerphone Answering an Outside CallAnswering an outside call Universal Answer for Outside Calls Station Call Pickup Answering Calls at Other Extensions Group Call Pickup Answering a Waiting Call Features Used During a Call During an Intercom CallHold an Intercom Call Hold an Outside Call During a Outside Call Hold a Outside Call and Make an Intercom Call Call Transfer Transfer to the Voice Mailbox Conference During Intercom/Trunk Line Calls Mute This page is intentionally left blank Convenient Features Call ForwardingForward All Calls Forward No Answer Forward Busy Forward Busy/No Answer Cancel Call Forwarding Forward Follow Me Do Not Disturb DND Setting/Cancelling DND Internal Paging External All Meet Me Mr.XXX Your Call is on Trunk line Hang up by replacing the handset Pickup Off-Hook Voice Announce Ohva Ohva Reject Ohva Cancel Ohva Block Leaving a Station Message Messaging Cancelling Station Messages Options REPLY, NEXT, and Clear Verify/Return/Delete Station Messages Items 16 to Programmed Messages Executive/Secretary Hot Line Call Transfer from Secretary to Executive Executive/Secretary Message Entering the Executive/Secretary Message In/Out of Group For Listenoff Group Listening Caller ID CID Presentation Saving Caller NumberDialling a Saved Caller Number Storing the Caller Number to a Speed Dial Number Viewing the Caller ID of Calls Parked/on Hold Call Duration Display Door Phone Related Features Answering the Door PhoneCalling the Door Phone Background Music This page is intentionally left blank Navigation Buttons Application MenusMenu Button Send Button Enter Button Cancel ButtonDirection button End Button Selecting Application Menus Entering Application Menus Phone Book Search By Speed Dial Number LocationSearch 1. By Speed Dial No Search 2. By name Search a Telephone Number By Name Search 3. By phone number Search By Telephone Number Search 4. By group Search a Telephone Number By Group Search a Telephone Number By Time Recent Caller NumbersSearch 5. By time Received Nos Recent Called Numbers Telephone Number Registration # To add a group Editing Groups Deleting All Telephone Numbers Wakeup Call Diary Alarm Clock Daily PlannerSchedule Registration Add/edit/delete/delete all a schedule Adding/Modifying/Deleting the Schedule Entering a Memo Memo PadChecking/Modifying/Deleting/Registering Memo Memo Pad ! 1.Add New Memo Calculator Changing the Time Zone World Time Entering a New D-DAY DAY PlusSearching a List of D-Days Day Plus ! 1. D-Day Add Unit Conversion Received Messages Message Received ! 1. Msg. Charge Message Charge Setting a Message Arrival Alarm Setting Message Arrival Notice IntervalReceived ! 2. TextMsg.Setup ! 1. Indi. Interval Received ! 2. TextMsg.Setup ! 2. Indi. Tone Setting/Clearing Message Display Received ! 2. TextMsg.Setup ! 3. Show ContentsSent Messages Retrieving and Sending a Message Writing a MessageWrite & Sent ! 1. Write Message ! 1. Write New Message Write & Sent ! 1. Write Message ! 2. Invoke Message Write & Sent ! 2. Outgoing Message Managing the Sent Message Box Draft New Draft Message RegistrationDraft ! 1. New Message Draft ! 2. Search Message Searching Messages Selecting a Ring Type Off-hook Volume Ringer Volume Speaker Volume Handset Volume Volume BGM Volume Menu button to set Save or Edit to insert a new destination Changing a Password Configuration Locking a IP phone Setting the Answering Mode Language Setting the Boss Answering Mode Setting the Method of CID Display Displaying Internal Calls Setting Absent Messages Station ON/OFF Dial Mode Application Menus Select BG My Phone Network Information Entering the Name Viewing Status Information Enbloc Timeout News Color Privacy Option Config. Reset Version Information ? The phone does not boot when the power is connected Troubleshooting? The phone does function after booting Annex ? The ITP-5012L phone does not ring and volume is too low ? Conversation quality is reduced due to noise and echo? Caller IDs are not displayed on the LCD screen ? An alarm does not ring at the programmed time Product Specifications