Lanier LD230 Using the Document Server, Storing Data, File name, User name, Password, Reference

Using the Document Server

Using the Document Server

Storing Data

❖File name

Stored documents are automatically named "COPY0001", "COPY0002". You can change assigned file names.

❖User name

You can register a user name to identify the user or user group that stored the documents. To assign it, you can register the user name us- ing the name assigned to the user code, or by entering the name di- rectly.

Reference

For details about user name, see p.72 “Registering Names”.

❖Password

To prevent unauthorized printing, you can set a password for any stored file. A protected file can only be accessed by entering its password. When a password is set

for the documents, appears next to the documents.

Reference

To store documents without using Document Server function, see the manuals for those modes.

Important

❒Data stored in the machine might be lost if some kind of failure oc- curs. The manufacture shall not be responsible for any damage result- ing from loss of data.

❒Be careful not to let anyone know your password, especially when entering a password or recording it. Keep any record of your pass- word in a secure place.

❒Avoid using a single number or

consecutive numbers for a pass- word such as "0000" or "1234",

since the numbers like this are easy 3 to guess, so using them will not provide a worthwhile level of se- curity.

❒A document accessed with a cor- rect password remains selected even after operations are complete, and it can be accessed by other us-

ers. To stop this, be sure to press the {Clear Modes} key to cancel the document selection.

❒The user name used when adding a document to the Document Serv- er is to identify the document crea- tor and type. It is not to protect confidential documents from oth- ers.

Note

❒Enter a four-to eight-digit password.

❒By default, data stored in the Doc- ument Server is deleted after three days (72 hours). You can specify the time taken for the stored data to be deleted automatically. See p.67 “Auto Delete File in Docu- ment Server”.

❒If you do not want stored data to be automatically deleted, select [No] in Auto Delete File before stor- ing a document. If you select [Yes] later, data stored after will be auto- matically deleted.

37