Manuals / Lexmark / Computer Equipment / Printer

Lexmark X746x Setting up the printer software, Installing the printer software, For Windows users

Models: 34TT001 X748x X746de X746x 34TT027 X748DE

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Additional printer setup

3Close the access door, and then neatly align the cable to the left.

Note: You may choose to completely remove the access door and store it.

Setting up the printer software

Installing the printer software

Note: If you installed the printer software on the computer before but need to reinstall the software, then uninstall the current software first.

For Windows users

1Close all open software programs.

2Insert the Software and Documentation CD.

If the installation dialog screen does not appear after a minute, then launch the CD manually:

aClick , or click Start and then click Run.

bIn the Start Search or Run dialog, type D:\setup.exe, where D is the letter of your CD or DVD drive.

cPress Enter, or click OK.

3Click Install, and then follow the instructions on the computer screen.

For Macintosh users

1Close all open applications.

2Insert the Software and Documentation CD.

If the installation dialog does not appear after a minute, then click the CD icon on the desktop.

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Lexmark X746x Setting up the printer software, Installing the printer software, For Windows users, For Macintosh users

Contents

Users Guide AprilContents 104 Saving money and the environment ScanningUnderstanding the printer menus Securing the printerManaging the printer 251 Troubleshooting 270Clearing jams 253 Power consumption IndexSafety information Safety informationSafety information Learning about the printer Learning about the printerFinding information about the printer Site at http//support.lexmark.comSelecting a location for the printer Other countries and regions-See the printedPrinter configurations Learning about the printer Understanding the ADF and scanner glass Using the ADFUsing the scanner glass You can use the ADF or the scanner glass to scan documentsUsing the printer control panel UseLearning about the printer Understanding the home screen Understanding the home screenUnderstanding the home screen Mail send Using the touch-screen buttons FeaturesOther touch-screen buttons Setting up and using the home screen applications Setting up and using the home screen applicationsAccessing the Embedded Web Server Showing or hiding icons on the home screenSetting up Scan to Network Setting up Forms and FavoritesActivating the home screen applications Setting up My MFP Understanding WS‑ScanExporting a configuration to a file Exporting and importing a configurationSetting up Remote Operator Panel Importing a configuration from a fileClick Configure Import Additional printer setup Additional printer setupInstalling internal options Available internal optionsAccessing the system board Page Reattach the system board cover Page Installing a memory card Page Installing a flash memory or firmware card Installing an Internal Solutions Port Page Page Page Installing a printer hard disk To install a printer hard disk onto the ISP To install a printer hard disk directly on the system board Page Removing a printer hard disk Installing hardware options Order of installationInstalling optional drawers Attaching cables Turn the printer back onFax port For Windows users Setting up the printer softwareInstalling the printer software For Macintosh usersFor Windows users Using the InternetUpdating available options in the printer driver For Macintosh usersInstalling the printer on a wireless network Windows Preparing to set up the printer on a wireless networkNetworking Insert the Software and Documentation CD Prepare to configure the printer Installing the printer on a wireless network MacintoshReports Network Setup Page or Access the AirPort options Configure the printer for wireless accessConfigure your computer to use the printer wirelessly Enter the printer informationFrom the Finder, navigate to Applications Utilities Installing the printer on a wired networkClick Default Browser tab More Printers From the Printer List, click AddSelect Ethernet connection, and then click Continue Mac OS X version Click Properties Ports tab Add the printer For IP printingSetting up serial printing Click the Default Browser tab More PrintersClick Continue Click Advanced Options Custom InstallClick Properties Printing a network setup Verifying printer setupPrinting a menu settings Reports Menu SettingsLoading paper and specialty media Setting the paper size and typeConfiguring Universal paper settings Loading the standard or optional 550‑sheet trayPage Page One ‑sided printing Two ‑sided Duplex printing Loading the optional 550‑sheet special media tray Loading narrow paper sizes such as envelopes and A6 Width guidePage Page Page Page Loading the 2,000‑sheet high‑capacity feeder One ‑sided printing Two ‑sided printing Loading the multipurpose feeder Width guide release tab Page Unlinking trays Click Settings Paper MenuLinking and unlinking trays Linking traysClick Settings Paper Menu Custom Names Configuring a custom nameSettings Paper Menu Custom Name type a name Submit Creating a custom name for a paper typeClick Settings Paper Menu Custom Types Paper and specialty media guidelines Paper characteristicsPaper guidelines Selecting paper Fiber contentUnacceptable paper Selecting preprinted forms and letterheadUsing recycled paper and other office papers Storing paper Unacceptable paper examplesSupported paper sizes, types, and weights Supported paper sizesStatement Supported paper types and weights Printer supports 60-220‑g/m216-58‑lb paper weightsPrinting a document PrintingPrinting forms Printing a documentUsing the Embedded Web Server Adjusting toner darknessUsing Max Speed and Max Yield Using the printer control panelPrinting from a mobile device Printing from a flash drivePrinting from a flash drive Supported flash drives and file types Flash drive File typePrinting confidential and other held jobs Printing confidential and other held jobsStoring print jobs in the printer Security Confidential PrintPrinting on specialty media Tips on using letterheadPrinting information pages Printing a font sample listTips on using transparencies Tips on using envelopesPage Canceling a print job from the computer Canceling a print jobCanceling a print job from the printer control panel Double‑click Print Center or Printer Setup UtilityMaking copies Copying using the ADFCo p y in g Making a quick copyCopying on specialty media Copying using the scanner glassCopying film photos Copying on transparenciesCopying in black and white Customizing copy settingsMaking copies using paper from a selected tray Copying to a different sizeExample 1 Copying on mixed paper sizes Copying different paper sizesCopying on both sides of the paper duplexing Example 2 Copying on a single paper sizeAdjusting copy quality Reducing or enlarging copiesCopy Advanced Options Separator Sheets Collating copiesPlacing separator sheets between copies Select one of the followingCreating a custom copy job job build Copying multiple pages onto a single sheetBetween Pages Off Placing information on copies Canceling a copy jobCanceling a copy job while the document is in the ADF Placing the date and time at the top of eachCopy from Canceling a copy job while pages are being printedUnderstanding the copy screens and options Copy toDarkness ContentScale Sides DuplexAdvanced Options This option enables or disables color for the scanned imageColor Save As ShortcutMailing Setting up the e-mail functionConfiguring e‑mail settings Getting ready to e-mailClick Settings E-mail/FTP Settings E-mail Settings Creating an e-mail shortcut using the Embedded Web ServerCreating an e-mail shortcut using the printer control panel Creating an e-mail shortcutSending an e‑mail using the address book Sending an e-mail using the printer control panelSending an e‑mail using a shortcut number Mailing a documentAdding e-mail subject and message information Customizing e-mail settingsChanging the output file type Canceling an e-mail Understanding e-mail optionsSend As Mailing 109Scan Preview SetupMailing 110 Getting the printer ready to fax FaxingFaxing 111 Using the Embedded Web Server for fax setup Initial fax setupUsing the printer control panel for fax setup Click Settings Fax Settings Analog Fax SetupConnecting to an analog telephone line Connecting to a DSL serviceConnecting to a PBX or Isdn system Connecting to a distinctive ring serviceSettings Fax Settings Analog Fax Settings Distinctive Rings Connecting to an adapter for your country or regionSetting the outgoing fax or station name and number Country/RegionConfiguring the printer to observe daylight saving time Setting the date and timeClick Security Set Date and Time Creating shortcuts Sending a fax using the printer control panelClick Settings Manage Shortcuts Fax Shortcut Setup Sending a faxSending a fax using the computer Sending a fax using shortcutsSending a fax using the address book Customizing fax settingsChanging the fax resolution Sending a fax at a scheduled time Click Settings Reports Fax Job Log or Fax Call LogMaking a fax lighter or darker Viewing a fax logCanceling an outgoing fax Understanding fax optionsThis option enables or disables color in faxing Holding and forwarding faxes Delayed SendClick Settings Fax Settings Analog Fax Setup Holding Faxes Holding faxesPrint Print and Forward Click Settings Fax SettingsForwarding a fax Fax ‑mailScanning Using Scan to NetworkCreating an FTP shortcut using the Embedded Web Server Scanning to an FTP addressScanning to an FTP address using a shortcut number Creating an FTP shortcut using the touch screenScanning to an FTP address using the printer control panel Click FTP Shortcut SetupFile Name Using the FTP optionsScanning to an FTP address using the address book Original SizeContent ResolutionSetup ColorAdvanced Options Scanning to a computer or flash driveScanning to a computer Scanning 129Using the ScanBack Utility Scanning to a flash driveUsing the scan profile options Darkness Menus list Understanding the printer menusUnderstanding the printer menus 133 Supplies menu Understanding the printer menus 134Understanding the printer menus 135 Paper Size/Type menu Default Source menuPaper menu Understanding the printer menus 136Tray x Type Understanding the printer menus 137MP Feeder Size MP Feeder Type Understanding the printer menus 138Manual Paper Size Configure MP menu Understanding the printer menus 139Substitute Size menu Paper Weight menuUnderstanding the printer menus 140 Understanding the printer menus 141 Paper Loading menu Understanding the printer menus 142Custom Types menu Understanding the printer menus 143Custom Names menu Universal Setup menuCustom Scan Sizes menu Understanding the printer menus 144Reports menu Reports menuUnderstanding the printer menus 145 Standard Network or Network x menus Network/Ports menuActive NIC menu Understanding the printer menus 146Understanding the printer menus 147 TCP/IP menu To access the menu, navigate to any of the followingNetwork Card menu Understanding the printer menus 148Understanding the printer menus 149 IPv6 menu Wireless menuUnderstanding the printer menus 150 AppleTalk menu Understanding the printer menus 151Understanding the printer menus 152 Standard USB menuUSB Buffer ENA Address Parallel x menuUnderstanding the printer menus 153 ENA NetmaskParallel Buffer Understanding the printer menus 154Advanced Status Understanding the printer menus 155 Parallel ModeSerial x menu ProtocolUnderstanding the printer menus 156 Serial BufferBaud Understanding the printer menus 157Robust XON Data BitsSmtp Setup menu Understanding the printer menus 158Security menu Edit Security Setups menuUnderstanding the printer menus 159 Miscellaneous Security Settings menu Understanding the printer menus 160Disk Wiping menu Confidential Print menuUnderstanding the printer menus 161 Understanding the printer menus 162 Security Audit Log menu Understanding the printer menus 163Configure Log Understanding the printer menus 164Set Date and Time menu Understanding the printer menus 165General Settings menu Settings menuUnderstanding the printer menus 166 Run Initial setup Quiet ModeUnderstanding the printer menus 167 Paper Sizes Understanding the printer menus 168Keyboard Scan to PC Port RangeUnderstanding the printer menus 169 Displayed InformationDate Format Understanding the printer menus 170Home screen customization Time FormatUnderstanding the printer menus 171 Understanding the printer menus 172 AlarmsTimeouts Contact NamePrint Recovery Understanding the printer menus 173Copy Settings menu Understanding the printer menus 174Understanding the printer menus 175 Understanding the printer menus 176 Understanding the printer menus 177 Fax Mode Analog Fax Setup menu Fax Settings menuUnderstanding the printer menus 178 General Fax Settings Understanding the printer menus 179Understanding the printer menus 180 Fax Send SettingsResolution Fax CoverDial Prefix Understanding the printer menus 181Dialing Prefix Rules Understanding the printer menus 182 Auto Convert Color Faxes to Mono Enable Color Fax ScansUnderstanding the printer menus 183 FaxesFax Receive Settings Understanding the printer menus 184Fax Log Settings Understanding the printer menus 185Answer On Speaker SettingsUnderstanding the printer menus 186 Settings Fax Settings Fax Server Setup Fax Mode Fax Server Setup menuFax Server Setup Understanding the printer menus 187‑mail Settings menu Understanding the printer menus 188Understanding the printer menus 189 FormatUnderstanding the printer menus 190 Understanding the printer menus 191 Understanding the printer menus 192 Understanding the printer menus 193 FTP Settings menuUse cc/bcc Understanding the printer menus 194 FTP bit Depth Understanding the printer menus 195Log Output Bin Base File NameUnderstanding the printer menus 196 Flash Drive menu Scan SettingsUnderstanding the printer menus 197 Understanding the printer menus 198 Scan Bit Depth Understanding the printer menus 199File Name Copies Print SettingsUnderstanding the printer menus 200 Duplex BindingPaper Saver Border Understanding the printer menus 201Paper Saver Orientation Paper Saver OrderingSetup menu Print SettingsUnderstanding the printer menus 202 Resource Save Understanding the printer menus 203Download Target Print All OrderUnderstanding the printer menus 204 Finishing menuSeparator Source Quality menu items and descriptions Print ModeQuality menu Understanding the printer menus 205Understanding the printer menus 206 Color Samples Understanding the printer menus 207Manual Color Job Accounting menu Understanding the printer menus 208Understanding the printer menus 209 Utilities menu Understanding the printer menus 210PostScript menu XPS menuUnderstanding the printer menus 211 PCL Emul menu Understanding the printer menus 212Understanding the printer menus 213 Tray RenumberHtml menu Understanding the printer menus 214Image menu Understanding the printer menus 215Help menu Understanding the printer menus 216Saving paper and toner Using recycled paperSaving money and the environment Conserving suppliesReducing printer noise Using Eco‑ModeSaving energy Avoid paper jamsSettings General Settings Timeouts Sleep Mode Adjusting Sleep modeClick Settings General Settings Timeouts Saving money and the environment 219Click Settings General Settings Sleep Button Settings Using Hibernate ModeAdjusting the brightness of the display Click Settings General SettingsSettings General Settings Factory Defaults Restore Now Restoring factory default settingsSettings General Settings Screen Brightness RecyclingReturning Lexmark cartridges for reuse or recycling Recycling Lexmark packagingSaving money and the environment 222 Statement of Volatility Securing the printerLocking the system board Securing the printer 223Disposing of a printer hard disk Erasing volatile memoryErasing non‑volatile memory Securing the printer 224Using the Embedded Web Server Configuring printer hard disk encryptionUsing the printer control panel Erasing printer hard disk memoryClick Settings Security Disk Encryption Touch Disk Encryption EnableFinding printer security information Securing the printer 227Cleaning the exterior of the printer Cleaning the printer partsCleaning the interior of the printer Maintaining the printerCleaning the ADF parts Cleaning the scanner glassMaintaining the printer 229 Page Page Cleaning the printhead lenses Page From the home screen, touch Status/Supplies View Supplies Checking the status of parts and suppliesClick Device Status More Details Ordering a fuser or a transfer module Ordering parts and suppliesOrdering a toner cartridge Recommended toner cartridges and part numbersOrdering a photoconductor Ordering ADF replacement partsOrdering a waste toner bottle Recommended part numbersStoring supplies Using genuine Lexmark parts and suppliesReplacing parts and supplies Replacing a toner cartridgePage Replacing the ADF parts Replacing the pick roller assembly Maintaining the printer 240Replacing the separator pad Maintaining the printer 241Replacing the pick pad Maintaining the printer 242Replacing the air filter Page Replacing the waste toner bottle Maintaining the printer 245Replacing a photoconductor 123 Page When a replace or low message appears Resetting the maintenance counterWhen a replace or low message does not appear Moving the printerMoving the printer to another location Shipping the printerManaging the printer Finding advanced networking and administrator informationSetting up e‑mail alerts Checking the virtual displayPage Page 250 Understanding jam numbers and locations230 29y.xxPaper jam in the toner cartridge area Paper jamsClearing jams 255 Paper jam under the photoconductor units Paper jam in the fuser area Page Page Paper jams Paper jam in the fuser area Clearing jams 261Page Page Page Paper jam inside the printer top access cover Clearing jams 265Paper jam in one of the optional trays 24x paper jamPaper jam in Tray Clearing jams 266Paper jam 29y.xx paper jamsPage Page Adjusting color TroubleshootingSolving basic printer problems Understanding printer messagesChange paper source to custom string Close top access coverDisk full, scan job canceled Change paper source to paper type paper sizeFax partition inoperative. Contact system administrator Disk problemError reading USB drive. Remove USB Fax Station Name not set upInsert Tray Fax Station Number not set upInstall Tray Load paper source with custom type nameLoad Manual Feeder with custom type name Load paper source with paper sizeLoad paper source with paper type paper size Load Manual Feeder with custom stringLoad Manual Feeder with paper type paper size No analog phone line connected to modem, fax is disabledRestore held jobs? Memory full, cannot print faxesWeblink server not set up. Contact system administrator Smtp server not set up. Contact system administratorSome held jobs were not restored Scanner ADF Cover OpenXx color cartridge part number unsupported by device Insufficient memory to support Resource Save featureXx Missing or defective color cartridge Incorrect paper size, open srcInsufficient memory, some Held Jobs were deleted Insufficient memory, some held jobs will not be restoredInsufficient memory for Flash Memory Defragment operation Memory fullStandard network software error Network x software errorSerial option x error Unformatted flash detectedStandard USB port disabled Parallel port x disabledSerial port x disabled USB port x disabledToo many trays attached Too many disks installedToo many flash options installed Incompatible trayXx Fuser near life warning Disk fullUnformatted disk Xx Fuser life warningXx Replace transfer module Xx Waste toner bottle missingXx Waste toner bottle nearly full Xx Transfer module life warningReplace color cartridge Xx Color photoconductor lowXx Replace color photoconductor Xx Color cartridge critically lowXx Color cartridge very low Order a replacement for the specified print cartridgeXx color cartridge nearly low Paper missingEmulation error, load emulation option Solving printing problemsScanner disabled by admin Error message about reading USB drive appearsConfidential and other held jobs do not print Print job takes longer than expected Printing slows downTray linking does not work Job prints from the wrong tray or on the wrong paperIncorrect characters print Large jobs do not collateCopier does not respond Solving copy problemsUnexpected page breaks occur Scanner unit does not closeAdjust the Toner Darkness of the Copy Clear ANY Error MessagesClean the Scanner Glass Make Sure to USE the Appropriate Copy SettingsCheck the Paper Size Setting Check the Document PlacementPartial document or photo copies Scan was not successful Solving scanner problemsChecking an unresponsive scanner Scanning takes too long or freezes the computerCannot scan from a computer Adjust the Scan ResolutionPartial document or photo scans Scanner Glass MAY be DirtyCaller ID is not shown Solving fax problemsFax and e-mail functions are not set up Cannot send or receive a faxCheck the Telephone Wall Jack Review this Digital Phone Service ChecklistTemporarily Disable Call Waiting Check for a Dial ToneCan send but not receive faxes Can receive but not send faxesAn application error has occurred Solving home screen applications problemsReceived fax has poor print quality Adjust the Scan Settings Forms and Favorites troubleshootingForms are not available or are not working Troubleshooting 300 Network destination stopped working or is invalidApplication icon is missing from the home screen Scan to Network troubleshootingTroubleshooting 301 Printer cannot scan to the selected destinationNothing happens when USB drive is inserted My MFP troubleshootingError reading USB drive Forgot the password to My MFPReset the Printer Solving option problemsPaper tray problems Check to see if the Option is Connected to the PrinterCannot detect flash memory card Sheet drawer problemsMemory card Cannot detect printer hard diskInternal print server does not operate correctly Internal Solutions Port does not operate correctlyUSB/parallel interface card does not operate correctly Paper jam message remains after jam is cleared Solving paper feed problemsPaper frequently jams Jammed pages are not reprintedClipped images Solving print quality problemsCharacters have jagged or uneven edges Fine horizontal lines appear on color pagesIncorrect margins Check the Toner Darkness SettingGray background Toner Cartridge MAY be Worn or DefectivePaper curl Replace the worn or defective toner cartridge Troubleshooting 310Print irregularities Make Sure the Fuser is not DefectivePrint is too dark Troubleshooting 311Check the DARKNESS, BRIGHTNESS, and Contrast Settings Print is too lightTroubleshooting 312 Try one or more of the following Make Sure the Print or Toner Cartridge is not LOW on TonerRepeating defects appear on prints Troubleshooting 313Printer is printing blank pages Replace the Print or Toner CartridgeReplace the Fuser Shadow images appear on printsReplace the Photoconductor Make Sure the Photoconductor is not DefectiveClean the exterior of the printer Troubleshooting 315Skewed print Ensure That the Fill Pattern is Correct Solid color pagesBlack or white streaks appear on transparencies or paper Check the Paper TypeSelect Another Tray or Feeder Streaked horizontal lines appear on printsMake Sure the Print Cartridge is not LOW on Toner Clear the Paper Path around the Toner CartridgeMake Sure There is no Toner in the Paper Path Streaked vertical lines appear on printsToner fog or background shading appears on Make Sure the Transfer Module is not Worn or DefectiveMake Sure the Fuser is not Worn or Defective Check the Paper Texture SettingToner rubs off Make Sure the Printer has Recalibrated RecentlyToner specks Solving color quality problemsFAQ about color printing Transparency print quality is poorWhat is manual color correction? Troubleshooting 321Printed page appears tinted. Can I adjust the color? How is color specified in a document to be printed?What are detailed Color Samples and how do I access them? Troubleshooting 322Manual Color menu Embedded Web Server does not open Click Configuration Color Samples Detailed OptionsContacting customer support Edition notice Product informationLexmark International, Inc All rights reserved Trademarks 325Modular component notice 326Noise emission levels Temperature information327 Laser advisory label Static sensitivity noticeLaser notice 328Product power consumption Power consumption329 Radio interference notice European Community EC directives conformityIndustry Canada compliance statement Regulatory notices for telecommunication terminal equipment Avis de conformité aux normes de l’industrie du Canada331 South Africa telecommunications notice 332Verwendung dieses Produkts in der Schweiz Using this product in SwitzerlandUtilisation de ce produit en Suisse 333Exposure to radio frequency radiation Regulatory notices for wireless productsUso del prodotto in Svizzera Industry Canada CanadaIndustry Canada Canada Taiwan NCC RF notice statement335 336 Statement of Limited Warranty 337Lexmark International, Inc., Lexington, KY Limited warrantyLimited warranty service 338Additional rights Extent of limited warrantyLimitation of liability 339Numerics IndexIndex 340 Page Page FTP Page Page Page Page Page Page Index 350 XPS menu