7 PhoneTools
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Phone Book
The Phone Book stores the name, the address, and the phone, fax, and modem
numbers for each recipient.
To open the Phone Book, click Menus, then click PhoneBook.

Creating New Records

When you first access the Phone Book, it is empty.
1. To create a new record, click .
2. Enter the information in the editing area of the record.
3. When you have finished entering information, click to save the new record. If
this icon is grayed out, it means you have not yet entered the minimum informa-
tion required to complete a record; be sure to enter at least the name.

Importing Existing Records

If records already exist as files structured in a standard database or spreadsheet
format, you can import these records instead of typing them manually. For a de-
tailed explanation on how to use this function, click Help in the Import Records
dialog box.

Selecting Records

There are several ways to select records:
•To make a contiguous selection with the mouse, click the first item to select. Next,
press and hold the SHIFT key, then click the last item to select. All items between
and including the first item and the last item will be selected.
•To make a noncontiguous selection with the mouse, press and hold the CTRL key.
Click any item you want to add to the selection.
Import records.
Search for a record. Select and deselect all records.
Delete selected records.
Displays only the records
beginning with the chosen
letter.
New record.
Save changes.
Save new record.
Select / deselect
record. Click in this area to edit
the displayed record.