Recording your greeting message | Panasonic KX-FC241AL guide

8. Answering Machine

8.1Recording your greeting message

You can record your own greeting message for TAM/FAX mode, for a maximum of 16 (default) or 60 seconds in length. We recommend you record a message of less than 12 seconds to make it easier to receive faxes.

{STOP} {ERASE} {GREETING} {MIC}

1Press and hold {GREETING} until the unit announces you to start recording.

L A long beep will sound.

2Speak clearly about 20 cm away from {MIC}. L The display will count up the recording

time.

3To stop recording, press {GREETING}.

LThe unit will repeat your message.

LYou can also stop recording by pressing

{STOP}.

Note:

LYou can change the maximum TAM/FAX greeting message recording time to 60 seconds (feature #54 on page 69).

–If you change the setting to 60 seconds, we recommend that you tell the caller in your TAM/FAX greeting message to press {*}{9} before starting fax transmission.

–If you change the setting from 60 seconds to 16 seconds, your greeting message will be deleted. The pre-recorded greeting message will be played when a call is received.

To check the greeting message

Press {GREETING}.

LThe unit will play the greeting message.

8.1.1Erasing your recorded greeting message

Press {GREETING}, and then press {ERASE} while your greeting message is played.

Note:

L If you erase your TAM/FAX greeting message, the pre-recorded greeting message will be played when a call is received.

8.1.2Pre-recorded greeting message

If you do not record a greeting message, one of two pre-recorded messages will be played when a call is received, depending on the caller’s recording time (page 61, or feature #10 on page 66).

To check the pre-recorded greeting, press {GREETING}.

–When the recording time is set to “1 MINUTE”/“1 Minute” or “NO LIMIT”/“No Limit”, the unit will play a greeting message asking callers to send faxes or leave messages.

–When the recording time is set to “GREETING ONLY”/“Greeting Only”, the unit will play a greeting message asking callers to call again.

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Panasonic KX-FC241AL Recording your greeting message, Erasing your recorded greeting message, Stop Erase Greeting MIC

Contents

Operating Instructions Open How to use the operating instructions Buttons Listed in alphabetical order Location of ControlsBase unit Cordless handset For your future reference For New Zealand users For Australian users Instructions to customer InstallationService difficulties Important information Important Instructions Important safety instructions Operating distance and noise BatteryBattery charge For best performance Recording paper EnvironmentRoutine care Phonebook 103 Cordless handset programming100 102 Quantity Included accessories Film again Accessory informationAvailable accessories Model No Specifications/Usage Button descriptions of the base unit Button descriptions of the cordless handset Display icon Meaning Menu Menu/feature IconDisplay descriptions of the cordless handset Display icons Soft key Action icon Soft keysSoft key icons Action Icon 5 6 Overview Insert the front ink film roll by inserting its Ink film installation / replacementInstalling the ink film Incorrect Correct Close the front cover securely Connect the handset cord Handset cordPaper tray Replacing the ink film CorrectIncorrect Recording paperPush the tension plate back Batteries Battery installation / replacementInstalling the batteries Replacing the batteries Charger unit Connections Battery charge Base unit help function Turning the cordless handset power ON/OFFPower on Power OFF INT With the cordless handset Date and time Example 10 August, 2004 Press 10 08 If you have subscribed to a Caller ID serviceWith the base unit SET Menu To enter your logo Example Bill Your logoStop Menu Mute Keypad Characters Your FAX no Press SET To select characters using a or BYour fax number Stop Menu Enter the correct number Making phone calls To redial the last number dialled from the base unit Will be displayedTo turn key lock OFF, press for about 2 seconds Redial Digital SP-PHONE Mute Recording a telephone conversation Cordless handset only Answering phone calls To search for a name by initial Making a phone call using the phonebookCordless handset phonebook Storing phonebook items Hot key Editing a stored itemErasing a stored item Press Menu repeatedly to display Phonebook SET Base unit phonebookErasing a hot key Erase Digital SP-PHONE Stop Menu Another method to erase a stored item To search for a name by initial Example Lisa Private category Caller ID serviceHow Caller ID is displayed To print manually, see FAX/START Digital SP-PHONE Viewing and calling back using caller informationCaller ID To insert a number Erasing caller informationPress Stop after step To delete a number Erasing all caller information Storing caller information into the phonebookInto the cordless handset phonebook Into the base unit phonebook Call minder for New Zealand users only Stop Redial FAX/START Digital SP-PHONE Sending a fax manually Documents you can send Adding a new item into the broadcast memory Sending a fax using the base unit phonebookBroadcast transmission Programming items into the broadcast memory To send the same document to a one-time group of parties To cancel broadcast transmissionErasing a stored item from the broadcast memory Sending the same document to pre-programmed parties FAX/START SetupSelecting the way to use your fax machine Your situation How faxes are received Use only as a fax FAX only modeUse mostly as a telephone TEL mode Receiving a fax manually Auto answer Activating TEL modeActivating TEL mode with the cordless handset How to receive phone calls and faxes with the base unit To stop receiving Activating TAM/FAX modeTAM/FAX Mode Receiving a fax automatically Auto answer on Receiving a voice message and fax document in one call Activating TAM/FAX mode with the cordless handsetRing setting in TAM/FAX mode Activating FAX only mode with the cordless handset Activating FAX only modeFAX only Mode To print the junk fax prohibitor list Activating the junk fax prohibitorStoring undesired callers To display the junk fax prohibitor list SET Menu Using with the ring detection feature Stop Start More copying featuresMaking a copy Example Making 2 copies of a 4-page original document To collate multiple copies Stop Erase Greeting MIC Recording your greeting messageErasing your recorded greeting message Pre-recorded greeting message Stop Erase Menu Listening to recorded messagesErasing recorded messages Recording your greeting message Using the answering machine with the cordless handsetLeaving a message for others or yourself Leaving a message for others or yourself Operation using the direct commandsListening to recorded messages To change the maximum recording time for incoming messages To change the ring setting in TAM/FAX modeProgramming for answering machine To set the remote operation ID Answering Machine Summary of remote operation Operating from a remote location Remote operations following voice menu Remote operation using remote commands Base unit programming Programming basic featuresProgramming advanced features To cancel programming Basic features Code #23 Sending documents overseas Advanced featuresCode #17 Setting the ringer type for outside calls Code #22 Setting the journal report to print automatically Code #34 Setting the quick scan Code #26 Setting the Caller ID list to print automaticallyCode #28 Setting call bar Code #31 Activating the Distinctive Ring feature Code #67 Setting the greeting message monitor Code #44 Setting the memory reception alertCode #46 Setting friendly reception Code #58 Setting the scan contrast Program code and direct command button Direct commands for programming features #76 Connecting tone #13 Dialling modeOFF #23 Overseas mode #25 Delayed transmission No default #80 Set default YES Category No.*1 Cordless handset Sub-menu Default setting Settings menuCordless handset programming Maximum Ringer options Memo alarmSetting memo alarm Programmable functions Display options Tone options Other options Call options Resetting the cordless handset to its default settings Setting the battery type Base unit settings Sub-menu Default setting Menu Cordless handset programming using the base unit Changing the recall length Setting dialling mode tone/pulse For Australian users onlySetting pause length Setting call restriction Changing the base unit PIN personal identification number Selecting area codes to be deleted automatically Registering a cordless handset to a base unit Operating additional units Between a cordless handset and the base unit Cancelling a base unitIntercom Between cordless handsets Cordless handset locator Transferring calls / Conference callsFrom a cordless handset to the base unit From the base unit to a cordless handset Establish an intercom call Copying cordless handset phonebook itemsTo establish a conference call, press Starting Walkie-Talkie conversations Changing the Walkie- Talkie modeWalkie-Talkie Turning Walkie-Talkie on To attach the belt clip To remove the belt clip Using the belt clipUsing an optional headset Insert the connector plug into the headset jack firmly Wall template for charger Wall mounting the charger AlphabetNumericGreek Cyrillic Extended Available character entries for the cordless handsetCharacter entry modes Cyrillic character table XExtended 1 character tableFollowing are used for both uppercase and lowercase YExtended 2 character table Error messages Base unit display Error messages Reports Cover Open Modem ErrorCheck Paper Close Tension Plate Transmit Error Polling ErrorRecording Error Serial Error General When a function does not work, check hereInitial settings Charging but the battery Problem Cause & Solution Ink film runs outReturns to standby mode Problem Cause & Solution Cordless handset Used Problem Cause & Solution Static, sound cuts in/outFades. Interference from Other electrical units Fax receiving Fax sending Copying Answering machine If a power failure occurs Help Base unit display will show the following When the recording paper has jammed in the unitRecording paper jams Correct Document jams sending When the recording paper was not fed into the unit properly Do not use paper products, such as paper towels or tissues Recording paper feeder cleaning Document feeder / scanner glass cleaning Thermal head cleaning Reference lists and reports Base unit only Specifications Standard Duplex procedureRF transmission power Approx mW Voice coding Mass Weight Approx g Index 110 111 Global web site Copyright PFQX2096ZA CM1004YH0 Sales Department Panasonic Australia Pty. LimitedPanasonic New Zealand Limited Manufacturer Panasonic Communications Malaysia Sdn. Bhd