Ricoh 4016 Series About the Operating Instructions

About the Operating Instructions

Your machine comes with the two References:

Copy/Printer/Scanner Reference

provides information you need for setting up your

machine and installing the supplied software. It also provides all of the detailed instructions for

using your machine as a printer, a scanner and a copier and information for maintaining and

troubleshooting the machine.

Facsimile Reference

provides information for using your machine as a fax machine. You can

find how to send and receive a fax, and how to set fax-related options.

Contents of this manual are subject to change without prior notice. In no event will the

company be liable for direct, indirect, incidental or consequential damages as a result of

handling or operating the machine.

Copyright © 2004.

• Centronics is a trademark of Centronics Data Computer Corporation.

• IBM and IBM PC are trademarks of International Business Machines Corporation.

• TrueType is a traemark of Apple Computer, Inc.

• Microsoft, Windows, Windows 9x, Window Me, Windows 2000, Windows NT 4.0

and Windows XP are registered trademarks of Microsoft Corporation.

• All other brand or product names are trademarks of their respective companies or

organisations.

Contents

Main About the Operating Instructions Safety Information WARNING: Safety During Operation ii Laser Safety: CAUTION: For Fax or Telephone Ozone Safety (if applicable) Power Supply iv v Positions of Labels and Hallmarks for WARNING and CAUTION Labels NOTICE Notice: Caution vii Notice about the Telephone Consumer Protection Act (Valid in USA only). Note: viii Differences Between British and American English ix x C ONTENTS OFTWARE S NSTALLING P OPYING C ANDLING RINTING CANNING xiii M ROUBLESHOOTING T AINTENANCE PECIFICATIONS G TARTED ETTING S 1.2 Unpacking Page 1.4 Selecting a Location Clearance Space 1.5 G S Understanding the Component Location These are the main components of your machine: Front View 1.6 G Rear View 1.7 Control Panel Functions 3 1.8 6 Installing the Toner Cartridge 1.10 1.11 Loading Paper Page 1.13 Changing the Paper Size in the Paper Tray 1.14 Making Connections 1.15 1.16 1.17 Turning the Machine On Changing the Display Language Setting the Paper Type and Size Using the Save Modes Power Save Mode 1.20 CCD Power Save Mode 2 2.2 About the Software The software for this machine Operating Instructions Adobe Acrobat Reader MFP Driver Remote Control Panel USB Driver Printer Driver Features System Requirements Supported Operating System Minimal Requirements Recommended Installing the Software in Windows 2.6 2.7 Installing the USB Driver in Windows 98/ Me 2.8 2.9 Uninstalling the Software Uninstalling the Type 101 Driver 2.10 Using the CD-ROM 3 3.2 P H Selecting Print Materials Card stocks Size, Input Sources and Capacities 3.3 Guidelines for Paper and Special Materials 3.4 Selecting an Output Location Printing to the Front Output Tray Printing to the Rear Output Slot 3.5 3.6 To use the rear output slot: Loading Paper in the Paper Tray 3.7 3.8 Using the Bypass Tray 3.9 3.10 Setting the Paper Type and Size for the Bypass Tray 4 Page 4.3 Making Copies from the Automatic Document Feeder Page Setting Copy Options Contrast Image Reduced/Enlarged Copy Using Special Copy Features Auto Fit Copying Clone Copying Collation Copying 2-side Copying 4.11 2-up or 4-up Copying Poster Copying Changing the Default Settings Setting the Time Out Option 5 5.2 Printing a Document 5.3 5.4 5.5 Cancelling a Print Job 5.6 Using a Favorite Setting Using Help 5.7 Setting Paper Properties 5.8 Printing Multiple Pages on One Sheet of Paper Page Printing a Reduced or Enlarged Document Fitting Your Document to a Selected Paper Size Printing Posters 5.13 Using Watermarks Using an Existing Watermark Creating a Watermark Editing a Watermark Deleting a Watermark 5.16 Using Overlays What is an Overlay? Creating a New Page Overlay Page Using a Page Overlay Deleting a Page Overlay 5.20 Setting Graphic Properties 5.21 5.22 Setting Up the Locally Shared Printer In Windows 9x/Me Setting Up the Host Computer In Windows NT 4.0/2000/XP Page 6 6.2 Scanning Basics Scanning Process with TWAIN- enabled Software 7 7.2 Clearing the Memory 7.3 Cleaning Your Machine Cleaning the Outside Cleaning the Inside Page Cleaning the Scan Unit 7.6 Maintaining the Toner Cartridge Toner cartridge storage Expected Cartridge Life 7.7 Redistributing Toner 7.8 Replacing the Toner Cartridge Page 7.10 Setting the Notify Toner Option Cleaning the Drum 7.11 Consumables and Replacement Parts Page 8 Clearing Document Jams Input Misfeed Exit Misfeed Roller Misfeed 8.4 Clearing Paper Jams In the Paper Feed Area In the Paper Exit Area Page In the Fuser Area or Around the Toner Cartridge 8.8 In the Bypass Tray Tips for Avoiding Paper Jams When Printing on the A5-sized Paper 8.10 Tips for Avoiding Paper Jams 8.11 Clearing LCD Error Messages 8.12 8.13 8.14 Solving Problems Paper Feeding Problems 8.15 Printing Problems Paper 8.16 8.17 ( or ) Page Page 8.20 Background scatter Curl or wave Page skew Misformed characters 8.21 Fax Problems Horizontal stripes Curl 8.22 8.23 8.24 Copying Problems 8.25 Scanning Problems 8.26 Page A.2 General Specifications Standby mode: 85 W(100 ~ 127 VAC) / 95 W(220 ~ 240 VAC) Scanner and Copier Specifications A.3 Printer Specifications A.4 A.5 Facsimile Specifications A.6 Paper Specifications Overview Supported Sizes of Paper A.7 Weight Capacity Guidelines for Using Paper Symptom Problem with Paper Solution A.8 NOTES: Paper Specifications Paper Output Capacity Category Specifications Output Location Capacity A.9 Printer and Paper Storage Environment I Numerics A B C M N O P R T U W Z Page i C ONTENTS UNCTIONS AX ENERAL Page Page Control Panel Functions Page Setting the Machine ID 1.5 Entering Characters Using the Number Keypad Keypad Letters and Numbers Changing Numbers or Names Inserting a Pause 1.7 Setting the Date and Time Changing the Clock Mode Setting Sounds Speaker, Ringer, Key Sound and Alarm Sound Speaker Volume 1.10 Setting the Dial Mode Setting up the Fax System Changing the Fax Setup options 1.12 Available Fax Setup Options 1.13 1.14 Page 2.2 Sending a Fax Preparing Documents for Faxing Loading an Original Document To fax a document using the Automatic Document Feeder (ADF): Page 2.4 Adjusting the Document Resolution 2.5 Sending a Fax Automatically 2.6 Sending a Fax Manually Confirming Transmission 2.7 Automatic Redialling Receiving a Fax About Receiving Modes 2.8 Loading Paper for Receiving Faxes Receiving Automatically in the Fax Mode Receiving Manually in the Tel Mode 2.9 Receiving Automatically in the Ans/Fax Mode Receiving Manually Using an Extension Telephone Receiving Faxes 2.10 Using the DRPD Mode 2.11 Receiving Faxes in the Memory Page Page Speed Dialling Storing a Number for Speed Dialling 3.3 Sending a Fax using a Speed Number Group Dialling Setting Group Dial Editing Group Dial Numbers 3.6 Sending a Fax Using Group Dialling (Multi-address Transmission) Searching for a Number in the Memory Searching Sequentially through the Memory Searching with a Particular First Letter 3.8 Printing a Phone Book List 4 The following topics are included: 4.2 Redialling Sending Broadcasting Faxes 4.3 Sending a Delayed Fax Page 4.5 Sending a Priority Fax 4.6 4.7 Adding Documents To a Scheduled Fax 4.8 Cancelling a Scheduled Fax Page Using the Secure Receiving Mode 5.3 Printing Reports Phone Book List Sent Fax Report Received Fax Report System Data List Scheduled Job Information Message Confirmation Junk Fax Number List Multi-Communication Report Power Failure Report Using Advanced Fax Settings Changing Setting Options 5.6 Advanced Fax Setting Options 5.7 Using the Remote Control Panel 5.8 The Settings Tab 5.9 A F The Advanced Tab Click the Phonebook tab to create and edit Phonebook entries. Click the Advanced tab to configure advanced fax system settings. The Phonebook Tab 5.10 The Information Tab The Firmware Update Tab I A B C D