Sending a Fax

Preparing Documents for Faxing

Use the following guidelines to prepare your documents for faxing:

•Do not load documents smaller than 142 x 148 mm or larger than 216 x 356 mm in the Automatic Document Feeder (ADF).

•Do not attempt to load the following types of documents into the ADF:

-carbon-paper or carbon-backed paper

-coated paper

-onion skin or thin paper

-wrinkled or creased paper

-curled or rolled paper

-torn paper

•Remove all staples and paper clips before loading documents in the ADF.

•Make sure any glue, ink or correction fluid on the paper is completely dry before loading documents in the ADF.

•Do not load documents containing different sizes or weights of paper in the ADF.

•If you want to make copies from booklets, pamphlets, transparencies or documents having other unusual characteristics, use the document glass to load the document.

Loading an Original Document

To fax a document using the Automatic Document Feeder (ADF):

1Slide the document face up into the ADF. You can insert up to 30 sheets at a time.

2.2 GENERAL FAX FUNCTIONS

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Ricoh 4016 Series manual Sending a Fax, Preparing Documents for Faxing, Loading an Original Document
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4016 Series specifications

The Ricoh 4016 Series is a robust lineup of multifunction printers (MFPs) designed to meet the diverse needs of small to medium-sized businesses. These devices are known for their user-friendly interfaces, advanced features, and integration capabilities, making them an ideal choice for modern office environments.

One of the standout features of the Ricoh 4016 Series is its printing capabilities. With print speeds of up to 40 pages per minute, these MFPs can handle high-volume jobs efficiently. The automatic duplex printing feature allows for double-sided printing, significantly reducing paper consumption and costs while promoting sustainability.

In terms of scanning, the Ricoh 4016 Series is equipped with advanced scanning technologies. The devices offer high-resolution scanning options, enabling users to produce clear and detailed documents. With features such as double-sided scanning and the ability to scan to various formats—including PDF, TIFF, and JPEG—these printers facilitate seamless document management workflows.

The series is powered by Ricoh's proprietary software solutions, enhancing productivity and connectivity. The devices come with Ricoh's Smart Operation Panel, featuring a 10.1-inch touchscreen display that provides an intuitive interface for users. This touchscreen allows for easy navigation through the various functionalities, making it simple to access print, copy, scan, and fax features at the touch of a button.

Moreover, the Ricoh 4016 Series supports mobile printing options, ensuring users can print from their smartphones or tablets with ease. Compatibility with various mobile printing standards, such as AirPrint and Google Cloud Print, enhances accessibility and usability for on-the-go printing needs.

Security is another critical aspect of the Ricoh 4016 Series. These devices come with multiple security features, including user authentication and data encryption, ensuring that sensitive information is well-protected against unauthorized access. The printers also support secure faxing and have optional data overwrite kits, providing added layers of security for the information processed through these machines.

In conclusion, the Ricoh 4016 Series stands out in the competitive MFP market for its combination of efficiency, adaptability, and security. With features catering to various business needs, including fast printing, versatile scanning, mobile printing capabilities, and advanced security measures, it is a reliable choice for organizations looking to streamline their document processing tasks. These printers not only enhance productivity but also contribute to a more organized and efficient workplace environment.
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