Changing a Group Name, Gram/Change/Delete Group | Ricoh DSm627

Registering Destinations to a Group

Displaying Destinations Registered in Groups

You can check the user (destination) of each group.

A Press the {User Tools/Counter} key. B Press [System Settings].

C Press [Key Operator Tools], and then press [TNext].

D Press	[Address	Book:	Pro-
gram/Change/Delete Group].

E Select the group where the data you want to check is registered.

F Press [Programed Users].

All the user (destination) names appear.

G Press [OK].

Changing a Group Name

A Press the {User Tools/Counter} key. B Press [System Settings].

C Press [Key Operator Tools], and then press [TNext].

D Press [Address Book: Program/ Change/ Delete Group].

E Press the group key you want to change.

F Enter the items.4

To change the group name and key display

A Press [Change] under Group

Name or Key Display.

B Enter the new group name or key display, and then press [OK].

To change the title

A Press the title key under Select

Title.

To change the registration number

A Press [Change] under Registra- tion No..

B Enter the new registration number using the number keys.

CPress [#].

G Press [OK].

95

Image 107

Ricoh DSm627, LD127 Changing a Group Name, To change the group name and key display, To change the registration number

Contents

Operating Instructions General Settings Guide Introduction Manuals for This Machine Other manuals Manuals for DeskTopBinder V2 LiteManuals for ScanRouter V2 Lite Iii What You Can Do with This MachineScanner Functions Copier, Facsimile, Printer, Transmission Fax TransmissionReception Reception Through Internet Reception Security Functions Using the Scanner in a Administrating Network EnvironmentSecurity Functions Machine/Protecting Documents Monitoring the Machine Via Computer Table of Contents Viii Programming/Changing Ldap Server Where to Put Your MachineRegistering Destinations to a Group Registering the Transfer Request 168 Trademarks Copyrights and Trademarks NetBSD Information about Installed SoftwareExpat Sablotron Authors Name List Jpeg Library MD4 Limitation How to Read This ManualSymbols Preparation Safety During Operation Safety InformationPage Positions of Labels and Hallmarks forRWARNING and Rcaution Energy Star Program Low-Power mode and Off mode or Sleep mode Recycled Paper SpecificationsDuplex Priority Machine Types Page Guide to Components Paper tray Remove Paper IndicatorControl panel Front cover Duplex unit Unit for two-sided copies optional External Options HDD Internal Options Clear Modes key Control PanelUser Tools/Counter key Check Modes key Clear/Stop key Energy Saver keySample Copy key Start key Key list Display PanelCommon key operations Main power switch left side of the ma- chine Turning On the PowerTurning On the Main Power Turning On the Power When the fax unit optional is installed Turning Off the PowerTurning Off the Main Power Auto Off Energy Saver ModeSaving Energy Changing Modes Combined Function Operations System Reset Function Compatibility Multi-Access Mode after you select Copy Limitation Combined Function Operations Relationship between Document Server and Other Functions Document Server Document Server Main Display Document Server Display File name Using the Document ServerPassword Storing Data Press User Name When using a registered user name in the Address BookTo register or change a user name Stop key To change a file name When using an unregistered user name in the Address BookWhen no user name has been registered in the Address Book To set or change a password Select a document you want to print Selecting a DocumentPress File Management Press Detail Searching for Stored DocumentsTo search by file name Select a document to display its detailed information Document Server, press File Printing Stored DocumentsTo search by user name To display all files stored To stop printing Binding formatCover handling Finish Press Continue Changing the number of copies during printingSample copy Printing first Press Delete to delete the docu- ment Deleting Stored DocumentsPress Print 1st Press Delete File Click Document Server Document Server File List ap- pears Viewing Stored Documents Using a Web BrowserCheck the documents content Downloading Stored Documents Items Default Settings for the Document Server Document Server General Features See p.49 General Features User Tools Menu System Settings File Transfer Tray Paper Settings See p.53 Tray Paper SettingsTimer Settings See p.56 Timer Settings Interface Settings Key Operator Tools See p.57 Key Operator Tools Press the User Tools/Counter key Accessing User Tools System SettingsChanging Default Settings Exiting User Tools General Features Settings You Can Change with User Tools Print Priority Function Reset Timer Output Printer printer Output Copier copierOutput Document Server Document Server Output Facsimile facsimile When 1000-sheet finisher is the finisher shift tray F4 Size SettingOutput tray settings When 500-sheet finisher is the finisher shift tray Tray Paper Settings Paper types you can set for trays 1, 3 and 4 are as follows Paper Type Bypass trayPaper types you can set for the bypass tray are as follows Paper Type Tray Slip Sheet Tray Cover Sheet Tray System Auto Reset Timer Timer SettingsAuto Off Timer Panel Off Timer Key Operator Tools Key Operator Code If you selected All Initial SettingsKey Counter Management External Charge Unit Management Display/Clear/Print Counter per User Code Display/Print Counter Delete Print Address Book Destination ListAddress Book Management Program/Change Protect Dest Address Book Program/Change/Delete GroupAddress Book Program/Change/Delete Transfer Request Address Book Change Order Auto Delete File Address Book Edit TitleAddress Book Select Title Program/Change Ldap Server Password Management for Stored FilesDelete All Files AOF Always on To manage registered items Address BookItems to register Registering the destination name and key display When using the fax function Registering Sender Information When using the scanner function Set the user information User CodesRegistering a New User Code Clear or the Clear/Stop key To register the user name and key displayTo select the title Press User Code To change the title Changing a User CodeChanging the user code To change the user destination name or key display To delete a user destination Deleting a User CodeDisplaying the Counter for Each User Code To delete the user code Select a user code from the left side of the display Printing the Counter for Each User CodeTo print the number of prints made under each user code To print the number of prints for all user codes Press Select all on the page to select all user codes on Clearing the Number of PrintsTo clear the number of prints made under a user code To clear the number of prints for all user codes Fax Destination Press Change under User Des- tination Name or Key Display Registering a Fax DestinationTo register the user destination name and key display Set the users information To program the SEP Code To set the International TX modeTo select the line To program the SUB Code Tion user you want to change Changing a Registered Fax DestinationTo set label insertion To change the fax number To change the fax header To change the lineTo change the SUB Code To change the SEP Code To delete all user information Deleting a Registered Fax DestinationTo delete only the fax number Registering an E-mail Destination Mail Destination Enter the e-mail address Press OK Using the e-mail address as the senderEntering the e-mail address Press E-mail Dress user you want to change Deleting a Registered E-mail DestinationTo change the e-mail address To delete only the e-mail address To register an SMB folder Using SMB to ConnectRegistering Folders Press SMB Press Change under User Destination Name or Key DisplayPress Folder Press Browse Network Using Browse Network to locate the folderYou can press Up One Level to switch between levels To locate the folder manually Press Connection Test to check the path is set correctly Changing a registered SMB folderTo change the protocol Changing items under SMB To register an FTP folder Deleting a registered SMB folderTo delete only the registered folder Press Change under Path. L Enter the path Press SMB Confirmation message ap- pears. Press Yes Changing a registered FTP folder Deleting a registered FTP folder Changing items under FTP To protect the folder Registering a Protection CodeRegistering a Protection Code To a Single User To protect the sender name Registering a Protection Code To a Group User Press the title key under Select Ti- tle, if necessary Registering Destinations to a GroupRegistering a New Group Select the user destination to re- move from a group Registering Destinations to a GroupRemoving a Destination from a Group Select the user destination to register in a group Gram/Change/Delete Group Changing a Group NameTo change the group name and key display To change the registration number Press a group key you want to de- lete Press Yes Deleting a Group Receiving Station Registering the Transfer RequestRegistering a Transfer Station/Receiving Station Transfer Station Speed Dial To register the Transfer Request name and key displayQuick Dial To change the Transfer Station Group DialChanging a Registered Transfer Station/Receiving Station To change the Transfer Request name and key display Want to delete Deleting a Registered Transfer Station/Receiving Station100 Select a Transfer Request you To enter the search base Programming/Changing Ldap ServerTo enter an identification name To enter a server name To test the connection To set authenticationTo enter the user name and password To enter a port number To change the server name Changing an Ldap ServerTo set search options To change an identification name To change search options To change authenticationTo change the user name and password To change a port number 105 If Your Machine Does Not Operate As You WantGeneral Sided Copy is se 106 107 Document Server 108 Setting special paper in the paper trayLoading Paper Loading Paper into Paper Trays Pull out the LCT 109 110 Orientation-Fixed Paper or Two-Sided Paper 111 Adding Toner 112 Removing Toner 113 Inserting Toner 114 Clearing Misfeeds 115 116 117 118 119 120 Changing the Paper SizeChanging the Paper Size of the Paper Tray Key 121Set the paper size selector to the p mark Press the User Tools/Counter Counter key to exit User Tools 122Press Exit or the User Tools 123 Adding StaplesSheet Finisher 124 125 126 Removing Jammed Staples 127 128 129 Dos and Donts Used Toner TonerHandling Toner Toner Storage Environments to avoid Where to Put Your MachineMachine Environment Optimum environmental conditions 132 Moving Power Connection 133 Access to the Machine Cleaning the machine Cleaning the Exposure GlassCleaning the Exposure Glass Cover Cleaning the Auto Document Feeder 135 Replacing the Photo Conductor Unit PCU Remove the two red sheets from the PCU in the order shown 136 137 Changing the Display Language Other FunctionsInquiry Press the User Tools/Counter key Press Counter CounterDisplaying the Total Counter 139 140 141 Entering TextAvailable Characters Keys 142 How to Enter TextEntering letters Deleting characters Extended Security Function SecurityPrimary Security Functions Press the User Tools/Counter key to finish Setting Extended SecurityPress Extended Security. Press On, and then OK Press OK under Unlock Files Temporarily Disabling Document SecurityUnlocking a locked document 145 146 For AdministratorOperating Environment and Notes Operating Environment 147 For User 148 Main Unit First copy time Copy paper weightCopy paper size Non-reproduction area 151 Reproduction ratioMaximum continuous copy run Paper capacity Noise Emission *1 Power consumptionDimensions W ⋅ D ⋅ H up to exposure glass Space for main unit W ⋅ D 153 WeightHDD Auto Document Feeder OptionsExposure Glass Cover Paper size Paper weightStaple paper weight Dimensions W ⋅ D ⋅ H 156 157 Power consumption MaxShift Sort Tray Duplex Unit Internal Tray 2 1 bin tray DimensionsBypass Tray Bridge Unit 159 Dimensions W ⋅ D ⋅ H, option unitLarge Capacity Tray Paper Tray Unit 160 161 Copy PaperRecommended Paper Sizes and Types A4KL, B5 JISKL, A5KL, B6 Jisl 162 163 164 When copying onto envelopesEnvelopes Close the right cover 165 166 167 Unusable PaperPaper Storage 168 Index Sheet Finisher 169 Storage 170 Means Power ON. c means Stand by AE AE B097-6508