Manuals / Ricoh / Computer Equipment / All in One Printer

Ricoh DSm627, LD127, LD122, DSm622 specifications For User, 147

Models: DSm627 LD122 DSm622 LD127

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Operating Environment and Notes

For User

•Be careful not to let anyone know your password, especially when entering a password or recording it. Keep any record of your password in a safe place.

•Avoid using a single number or consecutive numbers for a password such as “0000” or “1234”, since the numbers like this are easy to guess, so using them will not provide a worthwhile level of security.

•A document accessed with a correct password remains selected even after op- erations are complete, and it can be accessed by other users. To stop this, be sure to press the {Clear Modes} key to cancel the document selection.

•The user name used when adding a document to the Document Server is to identify the document creator and type. It is not to protect confidential docu- ments from others.

•Before scanning documents using the scanner function, make sure all other operations are complete.

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Ricoh DSm627, LD127, LD122, DSm622 specifications For User, 147

Contents

Operating Instructions General Settings GuideIntroduction Manuals for This Machine Manuals for DeskTopBinder V2 Lite Manuals for ScanRouter V2 LiteOther manuals Iii What You Can Do with This MachineScanner Functions Copier, Facsimile, Printer,Transmission Fax TransmissionReception Reception Through Internet ReceptionSecurity Functions Using the Scanner in a Administrating Network EnvironmentSecurity Functions Machine/Protecting DocumentsMonitoring the Machine Via Computer Table of Contents Viii Programming/Changing Ldap Server Where to Put Your MachineRegistering Destinations to a Group Registering the Transfer Request168 Trademarks Copyrights and TrademarksInformation about Installed Software ExpatNetBSD Sablotron Authors Name List Jpeg Library MD4 Limitation How to Read This ManualSymbols PreparationSafety During Operation Safety InformationPage Positions of Labels and Hallmarks forRWARNING and Rcaution Energy Star Program Low-Power mode and Off mode or Sleep modeSpecifications Duplex PriorityRecycled Paper Machine Types Page Guide to Components Paper tray Remove Paper IndicatorControl panel Front cover Duplex unit Unit for two-sided copies optionalExternal Options HDD Internal OptionsClear Modes key Control PanelUser Tools/Counter key Check Modes keyClear/Stop key Energy Saver keySample Copy key Start keyDisplay Panel Common key operationsKey list Main power switch left side of the ma- chine Turning On the PowerTurning On the Main Power Turning On the PowerTurning Off the Power Turning Off the Main PowerWhen the fax unit optional is installed Energy Saver Mode Saving EnergyAuto Off Changing Modes Combined Function OperationsSystem Reset Function Compatibility Multi-AccessMode after you select Copy Limitation Combined Function Operations Relationship between Document Server and Other Functions Document ServerDocument Server Main Display Document Server DisplayFile name Using the Document ServerPassword Storing DataPress User Name When using a registered user name in the Address BookTo register or change a user name Stop keyTo change a file name When using an unregistered user name in the Address BookWhen no user name has been registered in the Address Book To set or change a passwordSelecting a Document Press File ManagementSelect a document you want to print Press Detail Searching for Stored DocumentsTo search by file name Select a document to display its detailed informationDocument Server, press File Printing Stored DocumentsTo search by user name To display all files storedTo stop printing Binding formatCover handling FinishPress Continue Changing the number of copies during printingSample copy Printing firstPress Delete to delete the docu- ment Deleting Stored DocumentsPress Print 1st Press Delete FileClick Document Server Document Server File List ap- pears Viewing Stored Documents Using a Web BrowserCheck the documents content Downloading Stored DocumentsItems Default Settings for the Document ServerDocument Server General Features See p.49 General Features User Tools Menu System SettingsFile Transfer Tray Paper Settings See p.53 Tray Paper SettingsTimer Settings See p.56 Timer Settings Interface SettingsKey Operator Tools See p.57 Key Operator Tools Press the User Tools/Counter key Accessing User Tools System SettingsChanging Default Settings Exiting User ToolsGeneral Features Settings You Can Change with User ToolsPrint Priority Function Reset TimerOutput Printer printer Output Copier copierOutput Document Server Document Server Output Facsimile facsimileWhen 1000-sheet finisher is the finisher shift tray F4 Size SettingOutput tray settings When 500-sheet finisher is the finisher shift trayTray Paper Settings Paper types you can set for trays 1, 3 and 4 are as follows Paper Type Bypass trayPaper types you can set for the bypass tray are as follows Paper Type TraySlip Sheet Tray Cover Sheet TraySystem Auto Reset Timer Timer SettingsAuto Off Timer Panel Off TimerKey Operator Tools Key Operator Code If you selected All Initial SettingsKey Counter Management External Charge Unit ManagementDisplay/Clear/Print Counter per User Code Display/Print CounterDelete Print Address Book Destination ListAddress Book Management Program/ChangeAddress Book Program/Change/Delete Group Address Book Program/Change/Delete Transfer RequestProtect Dest Address Book Change Order Address Book Edit Title Address Book Select TitleAuto Delete File Program/Change Ldap Server Password Management for Stored FilesDelete All Files AOF Always onAddress Book Items to registerTo manage registered items Registering the destination name and key display When using the fax functionRegistering Sender Information When using the scanner functionUser Codes Registering a New User CodeSet the user information Clear or the Clear/Stop key To register the user name and key displayTo select the title Press User CodeTo change the title Changing a User CodeChanging the user code To change the user destination name or key displayTo delete a user destination Deleting a User CodeDisplaying the Counter for Each User Code To delete the user codeSelect a user code from the left side of the display Printing the Counter for Each User CodeTo print the number of prints made under each user code To print the number of prints for all user codesPress Select all on the page to select all user codes on Clearing the Number of PrintsTo clear the number of prints made under a user code To clear the number of prints for all user codesFax Destination Press Change under User Des- tination Name or Key Display Registering a Fax DestinationTo register the user destination name and key display Set the users informationTo program the SEP Code To set the International TX modeTo select the line To program the SUB CodeTion user you want to change Changing a Registered Fax DestinationTo set label insertion To change the fax numberTo change the fax header To change the lineTo change the SUB Code To change the SEP CodeDeleting a Registered Fax Destination To delete only the fax numberTo delete all user information Registering an E-mail Destination Mail DestinationEnter the e-mail address Press OK Using the e-mail address as the senderEntering the e-mail address Press E-mailDress user you want to change Deleting a Registered E-mail DestinationTo change the e-mail address To delete only the e-mail addressUsing SMB to Connect Registering FoldersTo register an SMB folder Press Change under User Destination Name or Key Display Press FolderPress SMB Press Browse Network Using Browse Network to locate the folderYou can press Up One Level to switch between levels To locate the folder manuallyPress Connection Test to check the path is set correctly Changing a registered SMB folderTo change the protocol Changing items under SMBDeleting a registered SMB folder To delete only the registered folderTo register an FTP folder Press Change under Path. L Enter the path Press SMB Confirmation message ap- pears. Press Yes Changing a registered FTP folderDeleting a registered FTP folder Changing items under FTPTo protect the folder Registering a Protection CodeRegistering a Protection Code To a Single User To protect the sender nameRegistering a Protection Code To a Group User Registering Destinations to a Group Registering a New GroupPress the title key under Select Ti- tle, if necessary Select the user destination to re- move from a group Registering Destinations to a GroupRemoving a Destination from a Group Select the user destination to register in a groupGram/Change/Delete Group Changing a Group NameTo change the group name and key display To change the registration numberPress a group key you want to de- lete Press Yes Deleting a GroupReceiving Station Registering the Transfer RequestRegistering a Transfer Station/Receiving Station Transfer StationTo register the Transfer Request name and key display Quick DialSpeed Dial To change the Transfer Station Group DialChanging a Registered Transfer Station/Receiving Station To change the Transfer Request name and key displayWant to delete Deleting a Registered Transfer Station/Receiving Station100 Select a Transfer Request youTo enter the search base Programming/Changing Ldap ServerTo enter an identification name To enter a server nameTo test the connection To set authenticationTo enter the user name and password To enter a port numberTo change the server name Changing an Ldap ServerTo set search options To change an identification nameTo change search options To change authenticationTo change the user name and password To change a port numberIf Your Machine Does Not Operate As You Want General105 Sided Copy is se 106107 Document Server108 Setting special paper in the paper trayLoading Paper Loading Paper into Paper TraysPull out the LCT 109110 Orientation-Fixed Paper or Two-Sided Paper111 Adding Toner112 Removing Toner113 Inserting Toner114 Clearing Misfeeds115 116 117 118 119 Changing the Paper Size Changing the Paper Size of the Paper Tray120 Key 121Set the paper size selector to the p mark Press the User Tools/Counter122 Press Exit or the User ToolsCounter key to exit User Tools Adding Staples Sheet Finisher123 124 125 126 Removing Jammed Staples127 128 129 Dos and DontsUsed Toner TonerHandling Toner Toner StorageEnvironments to avoid Where to Put Your MachineMachine Environment Optimum environmental conditions132 Moving Power Connection133 Access to the MachineCleaning the machine Cleaning the Exposure GlassCleaning the Exposure Glass Cover Cleaning the Auto Document Feeder135 Replacing the Photo Conductor Unit PCURemove the two red sheets from the PCU in the order shown 136137 Other Functions InquiryChanging the Display Language Press the User Tools/Counter key Press Counter CounterDisplaying the Total Counter 139140 141 Entering TextAvailable Characters Keys142 How to Enter TextEntering letters Deleting charactersSecurity Primary Security FunctionsExtended Security Function Setting Extended Security Press Extended Security. Press On, and then OKPress the User Tools/Counter key to finish Press OK under Unlock Files Temporarily Disabling Document SecurityUnlocking a locked document 145146 For AdministratorOperating Environment and Notes Operating Environment147 For User148 Main Unit First copy time Copy paper weightCopy paper size Non-reproduction area151 Reproduction ratioMaximum continuous copy run Paper capacityNoise Emission *1 Power consumptionDimensions W ⋅ D ⋅ H up to exposure glass Space for main unit W ⋅ DWeight HDD153 Options Exposure Glass CoverAuto Document Feeder Paper size Paper weightStaple paper weight Dimensions W ⋅ D ⋅ H156 157 Power consumption MaxShift Sort Tray Duplex UnitInternal Tray 2 1 bin tray DimensionsBypass Tray Bridge Unit159 Dimensions W ⋅ D ⋅ H, option unitLarge Capacity Tray Paper Tray Unit160 Copy Paper Recommended Paper Sizes and Types161 A4KL, B5 JISKL, A5KL, B6 Jisl 162163 When copying onto envelopes Envelopes164 Close the right cover 165166 Unusable Paper Paper Storage167 168 IndexSheet Finisher 169Storage 170Means Power ON. c means Stand by AE AE B097-6508