Operating Environment and Notes, For Administrator | Ricoh DSm622

Security

Operating Environment and Notes

Security for this machine is assured on the premises that the machine is used un- der the following conditions:

Operating Environment

•The condition of the machine is normal. (For example, it is not damaged, modified, or lacking components.)

•When the machine is connected to a network, the machine is protected from illegitimate access including unauthorized packet sniffing.

•The machine is managed by an administrator with thorough knowledge of the machine and capable of providing the proper conditions under which us- ers can use the machine safely.

For Administrator

• This machine does not protect against illegitimate actions on the network. To

		avoid any risks on the network, further security is required.
		• Security of this machine cannot be assured if any hardware component is de-
		tached or replaced with an inappropriate component. If these things have the
		possibility of occurring, other security measures are necessary.
		• Regularly check that the Extended Security function is on. While the machine
		is in this mode, the security mark		is displayed at the upper right of the dis-
	8
		play panel. Be sure to check it particularly after the machine is moved or a

power failure occurs. See p.144 “Setting Extended Security”.

• Avoid using a single number or consecutive numbers for an key operator code such as “00000000” or “12345678”. Since the numbers like this are easy to guess, using them will not provide the appropriate level of security.

• Remote document management using SmartNetMonitor for AdminSmart- NetMonitor for Admin is not available when the Extended Security function is on.

• User code is a function to help manage the use of the machine. It is not to pro- tect confidential documents from others. See p.68 “User Codes”.

• As for using the delivery function, the security of this machine can assure only the protection of documents having a password set and stored in the Document Server. Be sure to select the destination correctly when delivering documents.

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Ricoh DSm622, LD127, LD122, DSm627 specifications Operating Environment and Notes, For Administrator, 146

Contents

General Settings Guide Operating Instructions Introduction Manuals for This Machine Other manuals Manuals for DeskTopBinder V2 LiteManuals for ScanRouter V2 Lite Copier, Facsimile, Printer, What You Can Do with This MachineScanner Functions Iii Reception Fax TransmissionReception Reception Through Internet Transmission Machine/Protecting Documents Using the Scanner in a Administrating Network EnvironmentSecurity Functions Security Functions Monitoring the Machine Via Computer Table of Contents Viii Registering the Transfer Request Where to Put Your MachineRegistering Destinations to a Group Programming/Changing Ldap Server 168 Copyrights and Trademarks Trademarks NetBSD Information about Installed SoftwareExpat Sablotron Authors Name List Jpeg Library MD4 Preparation How to Read This ManualSymbols Limitation Safety Information Safety During OperationPage Positions of Labels and Hallmarks forRWARNING and Rcaution Low-Power mode and Off mode or Sleep mode Energy Star Program Recycled Paper SpecificationsDuplex Priority Machine Types Page Guide to Components Duplex unit Unit for two-sided copies optional Remove Paper IndicatorControl panel Front cover Paper tray External Options Internal Options HDD Check Modes key Control PanelUser Tools/Counter key Clear Modes key Start key Energy Saver keySample Copy key Clear/Stop key Key list Display PanelCommon key operations Turning On the Power Turning On the PowerTurning On the Main Power Main power switch left side of the ma- chine When the fax unit optional is installed Turning Off the PowerTurning Off the Main Power Auto Off Energy Saver ModeSaving Energy Combined Function Operations Changing Modes System Reset Multi-Access Function Compatibility Mode after you select Copy Limitation Combined Function Operations Document Server Relationship between Document Server and Other Functions Document Server Display Document Server Main Display Storing Data Using the Document ServerPassword File name Stop key When using a registered user name in the Address BookTo register or change a user name Press User Name To set or change a password When using an unregistered user name in the Address BookWhen no user name has been registered in the Address Book To change a file name Select a document you want to print Selecting a DocumentPress File Management Select a document to display its detailed information Searching for Stored DocumentsTo search by file name Press Detail To display all files stored Printing Stored DocumentsTo search by user name Document Server, press File Finish Binding formatCover handling To stop printing Printing first Changing the number of copies during printingSample copy Press Continue Press Delete File Deleting Stored DocumentsPress Print 1st Press Delete to delete the docu- ment Downloading Stored Documents Viewing Stored Documents Using a Web BrowserCheck the documents content Click Document Server Document Server File List ap- pears Settings for the Document Server Items Default Document Server User Tools Menu System Settings General Features See p.49 General Features Interface Settings Tray Paper Settings See p.53 Tray Paper SettingsTimer Settings See p.56 Timer Settings File Transfer Key Operator Tools See p.57 Key Operator Tools Exiting User Tools Accessing User Tools System SettingsChanging Default Settings Press the User Tools/Counter key Settings You Can Change with User Tools General Features Function Reset Timer Print Priority Output Facsimile facsimile Output Copier copierOutput Document Server Document Server Output Printer printer When 500-sheet finisher is the finisher shift tray F4 Size SettingOutput tray settings When 1000-sheet finisher is the finisher shift tray Tray Paper Settings Paper Type Tray Paper Type Bypass trayPaper types you can set for the bypass tray are as follows Paper types you can set for trays 1, 3 and 4 are as follows Cover Sheet Tray Slip Sheet Tray Panel Off Timer Timer SettingsAuto Off Timer System Auto Reset Timer Key Operator Tools External Charge Unit Management If you selected All Initial SettingsKey Counter Management Key Operator Code Display/Print Counter Display/Clear/Print Counter per User Code Program/Change Print Address Book Destination ListAddress Book Management Delete Protect Dest Address Book Program/Change/Delete GroupAddress Book Program/Change/Delete Transfer Request Address Book Change Order Auto Delete File Address Book Edit TitleAddress Book Select Title AOF Always on Password Management for Stored FilesDelete All Files Program/Change Ldap Server To manage registered items Address BookItems to register When using the fax function Registering the destination name and key display When using the scanner function Registering Sender Information Set the user information User CodesRegistering a New User Code Press User Code To register the user name and key displayTo select the title Clear or the Clear/Stop key To change the user destination name or key display Changing a User CodeChanging the user code To change the title To delete the user code Deleting a User CodeDisplaying the Counter for Each User Code To delete a user destination To print the number of prints for all user codes Printing the Counter for Each User CodeTo print the number of prints made under each user code Select a user code from the left side of the display To clear the number of prints for all user codes Clearing the Number of PrintsTo clear the number of prints made under a user code Press Select all on the page to select all user codes on Fax Destination Set the users information Registering a Fax DestinationTo register the user destination name and key display Press Change under User Des- tination Name or Key Display To program the SUB Code To set the International TX modeTo select the line To program the SEP Code To change the fax number Changing a Registered Fax DestinationTo set label insertion Tion user you want to change To change the SEP Code To change the lineTo change the SUB Code To change the fax header To delete all user information Deleting a Registered Fax DestinationTo delete only the fax number Mail Destination Registering an E-mail Destination Press E-mail Using the e-mail address as the senderEntering the e-mail address Enter the e-mail address Press OK To delete only the e-mail address Deleting a Registered E-mail DestinationTo change the e-mail address Dress user you want to change To register an SMB folder Using SMB to ConnectRegistering Folders Press SMB Press Change under User Destination Name or Key DisplayPress Folder To locate the folder manually Using Browse Network to locate the folderYou can press Up One Level to switch between levels Press Browse Network Changing items under SMB Changing a registered SMB folderTo change the protocol Press Connection Test to check the path is set correctly To register an FTP folder Deleting a registered SMB folderTo delete only the registered folder Press Change under Path. L Enter the path Changing a registered FTP folder Press SMB Confirmation message ap- pears. Press Yes Changing items under FTP Deleting a registered FTP folder To protect the sender name Registering a Protection CodeRegistering a Protection Code To a Single User To protect the folder Registering a Protection Code To a Group User Press the title key under Select Ti- tle, if necessary Registering Destinations to a GroupRegistering a New Group Select the user destination to register in a group Registering Destinations to a GroupRemoving a Destination from a Group Select the user destination to re- move from a group To change the registration number Changing a Group NameTo change the group name and key display Gram/Change/Delete Group Deleting a Group Press a group key you want to de- lete Press Yes Transfer Station Registering the Transfer RequestRegistering a Transfer Station/Receiving Station Receiving Station Speed Dial To register the Transfer Request name and key displayQuick Dial To change the Transfer Request name and key display Group DialChanging a Registered Transfer Station/Receiving Station To change the Transfer Station Select a Transfer Request you Deleting a Registered Transfer Station/Receiving Station100 Want to delete To enter a server name Programming/Changing Ldap ServerTo enter an identification name To enter the search base To enter a port number To set authenticationTo enter the user name and password To test the connection To change an identification name Changing an Ldap ServerTo set search options To change the server name To change a port number To change authenticationTo change the user name and password To change search options 105 If Your Machine Does Not Operate As You WantGeneral 106 Sided Copy is se Document Server 107 Loading Paper into Paper Trays Setting special paper in the paper trayLoading Paper 108 109 Pull out the LCT Orientation-Fixed Paper or Two-Sided Paper 110 Adding Toner 111 Removing Toner 112 Inserting Toner 113 Clearing Misfeeds 114 115 116 117 118 119 120 Changing the Paper SizeChanging the Paper Size of the Paper Tray Press the User Tools/Counter 121Set the paper size selector to the p mark Key Counter key to exit User Tools 122Press Exit or the User Tools 123 Adding StaplesSheet Finisher 124 125 Removing Jammed Staples 126 127 128 Dos and Donts 129 Toner Storage TonerHandling Toner Used Toner Optimum environmental conditions Where to Put Your MachineMachine Environment Environments to avoid Moving Power Connection 132 Access to the Machine 133 Cleaning the Auto Document Feeder Cleaning the Exposure GlassCleaning the Exposure Glass Cover Cleaning the machine Replacing the Photo Conductor Unit PCU 135 136 Remove the two red sheets from the PCU in the order shown 137 Changing the Display Language Other FunctionsInquiry 139 CounterDisplaying the Total Counter Press the User Tools/Counter key Press Counter 140 Keys Entering TextAvailable Characters 141 Deleting characters How to Enter TextEntering letters 142 Extended Security Function SecurityPrimary Security Functions Press the User Tools/Counter key to finish Setting Extended SecurityPress Extended Security. Press On, and then OK 145 Temporarily Disabling Document SecurityUnlocking a locked document Press OK under Unlock Files Operating Environment For AdministratorOperating Environment and Notes 146 For User 147 148 Main Unit Non-reproduction area Copy paper weightCopy paper size First copy time Paper capacity Reproduction ratioMaximum continuous copy run 151 Space for main unit W ⋅ D Power consumptionDimensions W ⋅ D ⋅ H up to exposure glass Noise Emission *1 153 WeightHDD Auto Document Feeder OptionsExposure Glass Cover Dimensions W ⋅ D ⋅ H Paper weightStaple paper weight Paper size 156 Duplex Unit Power consumption MaxShift Sort Tray 157 Bridge Unit DimensionsBypass Tray Internal Tray 2 1 bin tray Paper Tray Unit Dimensions W ⋅ D ⋅ H, option unitLarge Capacity Tray 159 160 161 Copy PaperRecommended Paper Sizes and Types 162 A4KL, B5 JISKL, A5KL, B6 Jisl 163 164 When copying onto envelopesEnvelopes 165 Close the right cover 166 167 Unusable PaperPaper Storage Index 168 169 Sheet Finisher 170 Storage Means Power ON. c means Stand by AE AE B097-6508