Ricoh DSm622, LD127, LD122, DSm627 Operating Environment and Notes, For Administrator, 146

Security

Operating Environment and Notes

Security for this machine is assured on the premises that the machine is used un- der the following conditions:

Operating Environment

•The condition of the machine is normal. (For example, it is not damaged, modified, or lacking components.)

•When the machine is connected to a network, the machine is protected from illegitimate access including unauthorized packet sniffing.

•The machine is managed by an administrator with thorough knowledge of the machine and capable of providing the proper conditions under which us- ers can use the machine safely.

For Administrator

• This machine does not protect against illegitimate actions on the network. To

	avoid any risks on the network, further security is required.
	• Security of this machine cannot be assured if any hardware component is de-
	tached or replaced with an inappropriate component. If these things have the
	possibility of occurring, other security measures are necessary.
	• Regularly check that the Extended Security function is on. While the machine
	is in this mode, the security mark	is displayed at the upper right of the dis-
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	play panel. Be sure to check it particularly after the machine is moved or a

power failure occurs. See p.144 “Setting Extended Security”.

• Avoid using a single number or consecutive numbers for an key operator code such as “00000000” or “12345678”. Since the numbers like this are easy to guess, using them will not provide the appropriate level of security.

• Remote document management using SmartNetMonitor for AdminSmart- NetMonitor for Admin is not available when the Extended Security function is on.

• User code is a function to help manage the use of the machine. It is not to pro- tect confidential documents from others. See p.68 “User Codes”.

• As for using the delivery function, the security of this machine can assure only the protection of documents having a password set and stored in the Document Server. Be sure to select the destination correctly when delivering documents.

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