Manuals / Ricoh / Computer Equipment / All in One Printer

Ricoh LD122, LD127, DSm622, DSm627 Address Book Program/Change/Delete Group, Protect Dest

Models: DSm627 LD122 DSm622 LD127

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Page 73

Settings You Can Change with User Tools

❖Address Book: Program/Change/Delete Group

You can register multiple users in a group.

This allows you to easily control registered users in each group.

For details about operations, see p.93 “Registering Destinations to a Group”.

•[Program/Change]

This registers new groups, or changes the group name, key display, title se- lection, registration number or protection code. You can also protect e-mail destinations and folders.

•[Delete]

Deletes a group.

•[Protect Dest.]

		Note
	❒ You can register up to 100 groups.
	❒ You can register up to 100 groups.		4
	❒	You can also group users (destinations) using a Web browser. See the Web	4
	❒
		browser's Help.
	❖ Address Book: Program/Change/Delete Transfer Request
	You can register fax destinations for the Transfer Request function in facsim-
	ile mode.
	For details about operations, see p.97 “Registering the Transfer Request”.
	•	[Program/Change]
		This registers new transfer requests and receiving stations, or changes the
		transfer request name, key name, title selection, registration number, fax
		destination or e-mail address.
	•	[Delete]
		Deletes a transfer request.

Note

❒ You can register up to 100 transfer requests.

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Image 73

Ricoh LD122 Address Book Program/Change/Delete Group, Address Book Program/Change/Delete Transfer Request, Protect Dest

Contents

Operating Instructions General Settings GuideIntroduction Manuals for This Machine Manuals for ScanRouter V2 Lite Manuals for DeskTopBinder V2 LiteOther manuals Scanner Functions What You Can Do with This MachineCopier, Facsimile, Printer, IiiReception Reception Through Internet Fax TransmissionReception TransmissionSecurity Functions Using the Scanner in a Administrating Network EnvironmentMachine/Protecting Documents Security FunctionsMonitoring the Machine Via Computer Table of Contents Viii Registering Destinations to a Group Where to Put Your MachineRegistering the Transfer Request Programming/Changing Ldap Server168 Trademarks Copyrights and TrademarksExpat Information about Installed SoftwareNetBSD Sablotron Authors Name List Jpeg Library MD4 Symbols How to Read This ManualPreparation LimitationSafety During Operation Safety InformationPage Positions of Labels and Hallmarks forRWARNING and Rcaution Energy Star Program Low-Power mode and Off mode or Sleep modeDuplex Priority SpecificationsRecycled Paper Machine Types Page Guide to Components Control panel Front cover Remove Paper IndicatorDuplex unit Unit for two-sided copies optional Paper trayExternal Options HDD Internal OptionsUser Tools/Counter key Control PanelCheck Modes key Clear Modes keySample Copy key Energy Saver keyStart key Clear/Stop keyCommon key operations Display PanelKey list Turning On the Main Power Turning On the PowerTurning On the Power Main power switch left side of the ma- chineTurning Off the Main Power Turning Off the PowerWhen the fax unit optional is installed Saving Energy Energy Saver ModeAuto Off Changing Modes Combined Function OperationsSystem Reset Function Compatibility Multi-AccessMode after you select Copy Limitation Combined Function Operations Relationship between Document Server and Other Functions Document ServerDocument Server Main Display Document Server DisplayPassword Using the Document ServerStoring Data File nameTo register or change a user name When using a registered user name in the Address BookStop key Press User NameWhen no user name has been registered in the Address Book When using an unregistered user name in the Address BookTo set or change a password To change a file namePress File Management Selecting a DocumentSelect a document you want to print To search by file name Searching for Stored DocumentsSelect a document to display its detailed information Press DetailTo search by user name Printing Stored DocumentsTo display all files stored Document Server, press FileCover handling Binding formatFinish To stop printingSample copy Changing the number of copies during printingPrinting first Press ContinuePress Print 1st Deleting Stored DocumentsPress Delete File Press Delete to delete the docu- mentCheck the documents content Viewing Stored Documents Using a Web BrowserDownloading Stored Documents Click Document Server Document Server File List ap- pearsItems Default Settings for the Document ServerDocument Server General Features See p.49 General Features User Tools Menu System SettingsTimer Settings See p.56 Timer Settings Tray Paper Settings See p.53 Tray Paper SettingsInterface Settings File TransferKey Operator Tools See p.57 Key Operator Tools Changing Default Settings Accessing User Tools System SettingsExiting User Tools Press the User Tools/Counter keyGeneral Features Settings You Can Change with User ToolsPrint Priority Function Reset TimerOutput Document Server Document Server Output Copier copierOutput Facsimile facsimile Output Printer printerOutput tray settings F4 Size SettingWhen 500-sheet finisher is the finisher shift tray When 1000-sheet finisher is the finisher shift trayTray Paper Settings Paper types you can set for the bypass tray are as follows Paper Type Bypass trayPaper Type Tray Paper types you can set for trays 1, 3 and 4 are as followsSlip Sheet Tray Cover Sheet TrayAuto Off Timer Timer SettingsPanel Off Timer System Auto Reset TimerKey Operator Tools Key Counter Management If you selected All Initial SettingsExternal Charge Unit Management Key Operator CodeDisplay/Clear/Print Counter per User Code Display/Print CounterAddress Book Management Print Address Book Destination ListProgram/Change DeleteAddress Book Program/Change/Delete Transfer Request Address Book Program/Change/Delete GroupProtect Dest Address Book Change Order Address Book Select Title Address Book Edit TitleAuto Delete File Delete All Files Password Management for Stored FilesAOF Always on Program/Change Ldap ServerItems to register Address BookTo manage registered items Registering the destination name and key display When using the fax functionRegistering Sender Information When using the scanner functionRegistering a New User Code User CodesSet the user information To select the title To register the user name and key displayPress User Code Clear or the Clear/Stop keyChanging the user code Changing a User CodeTo change the user destination name or key display To change the titleDisplaying the Counter for Each User Code Deleting a User CodeTo delete the user code To delete a user destinationTo print the number of prints made under each user code Printing the Counter for Each User CodeTo print the number of prints for all user codes Select a user code from the left side of the displayTo clear the number of prints made under a user code Clearing the Number of PrintsTo clear the number of prints for all user codes Press Select all on the page to select all user codes onFax Destination To register the user destination name and key display Registering a Fax DestinationSet the users information Press Change under User Des- tination Name or Key DisplayTo select the line To set the International TX modeTo program the SUB Code To program the SEP CodeTo set label insertion Changing a Registered Fax DestinationTo change the fax number Tion user you want to changeTo change the SUB Code To change the lineTo change the SEP Code To change the fax headerTo delete only the fax number Deleting a Registered Fax DestinationTo delete all user information Registering an E-mail Destination Mail DestinationEntering the e-mail address Using the e-mail address as the senderPress E-mail Enter the e-mail address Press OKTo change the e-mail address Deleting a Registered E-mail DestinationTo delete only the e-mail address Dress user you want to changeRegistering Folders Using SMB to ConnectTo register an SMB folder Press Folder Press Change under User Destination Name or Key DisplayPress SMB You can press Up One Level to switch between levels Using Browse Network to locate the folderTo locate the folder manually Press Browse NetworkTo change the protocol Changing a registered SMB folderChanging items under SMB Press Connection Test to check the path is set correctlyTo delete only the registered folder Deleting a registered SMB folderTo register an FTP folder Press Change under Path. L Enter the path Press SMB Confirmation message ap- pears. Press Yes Changing a registered FTP folderDeleting a registered FTP folder Changing items under FTPRegistering a Protection Code To a Single User Registering a Protection CodeTo protect the sender name To protect the folderRegistering a Protection Code To a Group User Registering a New Group Registering Destinations to a GroupPress the title key under Select Ti- tle, if necessary Removing a Destination from a Group Registering Destinations to a GroupSelect the user destination to register in a group Select the user destination to re- move from a groupTo change the group name and key display Changing a Group NameTo change the registration number Gram/Change/Delete GroupPress a group key you want to de- lete Press Yes Deleting a GroupRegistering a Transfer Station/Receiving Station Registering the Transfer RequestTransfer Station Receiving StationQuick Dial To register the Transfer Request name and key displaySpeed Dial Changing a Registered Transfer Station/Receiving Station Group DialTo change the Transfer Request name and key display To change the Transfer Station100 Deleting a Registered Transfer Station/Receiving StationSelect a Transfer Request you Want to deleteTo enter an identification name Programming/Changing Ldap ServerTo enter a server name To enter the search baseTo enter the user name and password To set authenticationTo enter a port number To test the connectionTo set search options Changing an Ldap ServerTo change an identification name To change the server nameTo change the user name and password To change authenticationTo change a port number To change search optionsGeneral If Your Machine Does Not Operate As You Want105 Sided Copy is se 106107 Document ServerLoading Paper Setting special paper in the paper trayLoading Paper into Paper Trays 108Pull out the LCT 109110 Orientation-Fixed Paper or Two-Sided Paper111 Adding Toner112 Removing Toner113 Inserting Toner114 Clearing Misfeeds115 116 117 118 119 Changing the Paper Size of the Paper Tray Changing the Paper Size120 Set the paper size selector to the p mark 121Press the User Tools/Counter KeyPress Exit or the User Tools 122Counter key to exit User Tools Sheet Finisher Adding Staples123 124 125 126 Removing Jammed Staples127 128 129 Dos and DontsHandling Toner TonerToner Storage Used TonerMachine Environment Where to Put Your MachineOptimum environmental conditions Environments to avoid132 Moving Power Connection133 Access to the MachineCleaning the Exposure Glass Cover Cleaning the Exposure GlassCleaning the Auto Document Feeder Cleaning the machine135 Replacing the Photo Conductor Unit PCURemove the two red sheets from the PCU in the order shown 136137 Inquiry Other FunctionsChanging the Display Language Displaying the Total Counter Counter139 Press the User Tools/Counter key Press Counter140 Available Characters Entering TextKeys 141Entering letters How to Enter TextDeleting characters 142Primary Security Functions SecurityExtended Security Function Press Extended Security. Press On, and then OK Setting Extended SecurityPress the User Tools/Counter key to finish Unlocking a locked document Temporarily Disabling Document Security145 Press OK under Unlock FilesOperating Environment and Notes For AdministratorOperating Environment 146147 For User148 Main Unit Copy paper size Copy paper weightNon-reproduction area First copy timeMaximum continuous copy run Reproduction ratioPaper capacity 151Dimensions W ⋅ D ⋅ H up to exposure glass Power consumptionSpace for main unit W ⋅ D Noise Emission *1HDD Weight153 Exposure Glass Cover OptionsAuto Document Feeder Staple paper weight Paper weightDimensions W ⋅ D ⋅ H Paper size156 Shift Sort Tray Power consumption MaxDuplex Unit 157Bypass Tray DimensionsBridge Unit Internal Tray 2 1 bin trayLarge Capacity Tray Dimensions W ⋅ D ⋅ H, option unitPaper Tray Unit 159160 Recommended Paper Sizes and Types Copy Paper161 A4KL, B5 JISKL, A5KL, B6 Jisl 162163 Envelopes When copying onto envelopes164 Close the right cover 165166 Paper Storage Unusable Paper167 168 IndexSheet Finisher 169Storage 170Means Power ON. c means Stand by AE AE B097-6508