Address Book Edit Title, Address Book Select Title | Ricoh DSm627

Settings You Can Change with User Tools

❖Address Book: Edit Title

You can edit the title to easily find a user.

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Key Operator Tools], and then press [TNext].

D Press [Address Book: Edit Title].

E Press the title key you want to change.

4

FEnter the new name, and then press [OK].

GPress [OK].

HPress [Exit].

❖Address Book: Select Title

Specifies the title to select a user.

Note

❒ Default: Title 1

❖Auto Delete File

Specifies whether documents stored in the Document Server are to be deleted or not after a specified period of time elapses.

Note

❒ Default: Yes After 3 days

❒ If you select [Yes], documents stored subsequently are deleted after the specified period.

❒ If you select [No], documents are not automatically deleted.

❒ If you select [Yes], enter a number of days from of 1 to 180 (in 1 day incre- ments).

❒ The default is three days, this means documents are deleted three days (72 hours) after they are stored.

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Ricoh DSm627, LD127, LD122, DSm622 specifications Address Book Edit Title, Address Book Select Title, Auto Delete File

Contents

Operating Instructions General Settings Guide Introduction Manuals for This Machine Manuals for DeskTopBinder V2 Lite Manuals for ScanRouter V2 LiteOther manuals Iii What You Can Do with This MachineScanner Functions Copier, Facsimile, Printer, Transmission Fax TransmissionReception Reception Through Internet Reception Security Functions Using the Scanner in a Administrating Network EnvironmentSecurity Functions Machine/Protecting Documents Monitoring the Machine Via Computer Table of Contents Viii Programming/Changing Ldap Server Where to Put Your MachineRegistering Destinations to a Group Registering the Transfer Request 168 Trademarks Copyrights and Trademarks Information about Installed Software ExpatNetBSD Sablotron Authors Name List Jpeg Library MD4 Limitation How to Read This ManualSymbols Preparation Safety During Operation Safety InformationPage Positions of Labels and Hallmarks forRWARNING and Rcaution Energy Star Program Low-Power mode and Off mode or Sleep mode Specifications Duplex PriorityRecycled Paper Machine Types Page Guide to Components Paper tray Remove Paper IndicatorControl panel Front cover Duplex unit Unit for two-sided copies optional External Options HDD Internal Options Clear Modes key Control PanelUser Tools/Counter key Check Modes key Clear/Stop key Energy Saver keySample Copy key Start key Display Panel Common key operationsKey list Main power switch left side of the ma- chine Turning On the PowerTurning On the Main Power Turning On the Power Turning Off the Power Turning Off the Main PowerWhen the fax unit optional is installed Energy Saver Mode Saving EnergyAuto Off Changing Modes Combined Function Operations System Reset Function Compatibility Multi-Access Mode after you select Copy Limitation Combined Function Operations Relationship between Document Server and Other Functions Document Server Document Server Main Display Document Server Display File name Using the Document ServerPassword Storing Data Press User Name When using a registered user name in the Address BookTo register or change a user name Stop key To change a file name When using an unregistered user name in the Address BookWhen no user name has been registered in the Address Book To set or change a password Selecting a Document Press File ManagementSelect a document you want to print Press Detail Searching for Stored DocumentsTo search by file name Select a document to display its detailed information Document Server, press File Printing Stored DocumentsTo search by user name To display all files stored To stop printing Binding formatCover handling Finish Press Continue Changing the number of copies during printingSample copy Printing first Press Delete to delete the docu- ment Deleting Stored DocumentsPress Print 1st Press Delete File Click Document Server Document Server File List ap- pears Viewing Stored Documents Using a Web BrowserCheck the documents content Downloading Stored Documents Items Default Settings for the Document Server Document Server General Features See p.49 General Features User Tools Menu System Settings File Transfer Tray Paper Settings See p.53 Tray Paper SettingsTimer Settings See p.56 Timer Settings Interface Settings Key Operator Tools See p.57 Key Operator Tools Press the User Tools/Counter key Accessing User Tools System SettingsChanging Default Settings Exiting User Tools General Features Settings You Can Change with User Tools Print Priority Function Reset Timer Output Printer printer Output Copier copierOutput Document Server Document Server Output Facsimile facsimile When 1000-sheet finisher is the finisher shift tray F4 Size SettingOutput tray settings When 500-sheet finisher is the finisher shift tray Tray Paper Settings Paper types you can set for trays 1, 3 and 4 are as follows Paper Type Bypass trayPaper types you can set for the bypass tray are as follows Paper Type Tray Slip Sheet Tray Cover Sheet Tray System Auto Reset Timer Timer SettingsAuto Off Timer Panel Off Timer Key Operator Tools Key Operator Code If you selected All Initial SettingsKey Counter Management External Charge Unit Management Display/Clear/Print Counter per User Code Display/Print Counter Delete Print Address Book Destination ListAddress Book Management Program/Change Address Book Program/Change/Delete Group Address Book Program/Change/Delete Transfer RequestProtect Dest Address Book Change Order Address Book Edit Title Address Book Select TitleAuto Delete File Program/Change Ldap Server Password Management for Stored FilesDelete All Files AOF Always on Address Book Items to registerTo manage registered items Registering the destination name and key display When using the fax function Registering Sender Information When using the scanner function User Codes Registering a New User CodeSet the user information Clear or the Clear/Stop key To register the user name and key displayTo select the title Press User Code To change the title Changing a User CodeChanging the user code To change the user destination name or key display To delete a user destination Deleting a User CodeDisplaying the Counter for Each User Code To delete the user code Select a user code from the left side of the display Printing the Counter for Each User CodeTo print the number of prints made under each user code To print the number of prints for all user codes Press Select all on the page to select all user codes on Clearing the Number of PrintsTo clear the number of prints made under a user code To clear the number of prints for all user codes Fax Destination Press Change under User Des- tination Name or Key Display Registering a Fax DestinationTo register the user destination name and key display Set the users information To program the SEP Code To set the International TX modeTo select the line To program the SUB Code Tion user you want to change Changing a Registered Fax DestinationTo set label insertion To change the fax number To change the fax header To change the lineTo change the SUB Code To change the SEP Code Deleting a Registered Fax Destination To delete only the fax numberTo delete all user information Registering an E-mail Destination Mail Destination Enter the e-mail address Press OK Using the e-mail address as the senderEntering the e-mail address Press E-mail Dress user you want to change Deleting a Registered E-mail DestinationTo change the e-mail address To delete only the e-mail address Using SMB to Connect Registering FoldersTo register an SMB folder Press Change under User Destination Name or Key Display Press FolderPress SMB Press Browse Network Using Browse Network to locate the folderYou can press Up One Level to switch between levels To locate the folder manually Press Connection Test to check the path is set correctly Changing a registered SMB folderTo change the protocol Changing items under SMB Deleting a registered SMB folder To delete only the registered folderTo register an FTP folder Press Change under Path. L Enter the path Press SMB Confirmation message ap- pears. Press Yes Changing a registered FTP folder Deleting a registered FTP folder Changing items under FTP To protect the folder Registering a Protection CodeRegistering a Protection Code To a Single User To protect the sender name Registering a Protection Code To a Group User Registering Destinations to a Group Registering a New GroupPress the title key under Select Ti- tle, if necessary Select the user destination to re- move from a group Registering Destinations to a GroupRemoving a Destination from a Group Select the user destination to register in a group Gram/Change/Delete Group Changing a Group NameTo change the group name and key display To change the registration number Press a group key you want to de- lete Press Yes Deleting a Group Receiving Station Registering the Transfer RequestRegistering a Transfer Station/Receiving Station Transfer Station To register the Transfer Request name and key display Quick DialSpeed Dial To change the Transfer Station Group DialChanging a Registered Transfer Station/Receiving Station To change the Transfer Request name and key display Want to delete Deleting a Registered Transfer Station/Receiving Station100 Select a Transfer Request you To enter the search base Programming/Changing Ldap ServerTo enter an identification name To enter a server name To test the connection To set authenticationTo enter the user name and password To enter a port number To change the server name Changing an Ldap ServerTo set search options To change an identification name To change search options To change authenticationTo change the user name and password To change a port number If Your Machine Does Not Operate As You Want General105 Sided Copy is se 106 107 Document Server 108 Setting special paper in the paper trayLoading Paper Loading Paper into Paper Trays Pull out the LCT 109 110 Orientation-Fixed Paper or Two-Sided Paper 111 Adding Toner 112 Removing Toner 113 Inserting Toner 114 Clearing Misfeeds 115 116 117 118 119 Changing the Paper Size Changing the Paper Size of the Paper Tray120 Key 121Set the paper size selector to the p mark Press the User Tools/Counter 122 Press Exit or the User ToolsCounter key to exit User Tools Adding Staples Sheet Finisher123 124 125 126 Removing Jammed Staples 127 128 129 Dos and Donts Used Toner TonerHandling Toner Toner Storage Environments to avoid Where to Put Your MachineMachine Environment Optimum environmental conditions 132 Moving Power Connection 133 Access to the Machine Cleaning the machine Cleaning the Exposure GlassCleaning the Exposure Glass Cover Cleaning the Auto Document Feeder 135 Replacing the Photo Conductor Unit PCU Remove the two red sheets from the PCU in the order shown 136 137 Other Functions InquiryChanging the Display Language Press the User Tools/Counter key Press Counter CounterDisplaying the Total Counter 139 140 141 Entering TextAvailable Characters Keys 142 How to Enter TextEntering letters Deleting characters Security Primary Security FunctionsExtended Security Function Setting Extended Security Press Extended Security. Press On, and then OKPress the User Tools/Counter key to finish Press OK under Unlock Files Temporarily Disabling Document SecurityUnlocking a locked document 145 146 For AdministratorOperating Environment and Notes Operating Environment 147 For User 148 Main Unit First copy time Copy paper weightCopy paper size Non-reproduction area 151 Reproduction ratioMaximum continuous copy run Paper capacity Noise Emission *1 Power consumptionDimensions W ⋅ D ⋅ H up to exposure glass Space for main unit W ⋅ D Weight HDD153 Options Exposure Glass CoverAuto Document Feeder Paper size Paper weightStaple paper weight Dimensions W ⋅ D ⋅ H 156 157 Power consumption MaxShift Sort Tray Duplex Unit Internal Tray 2 1 bin tray DimensionsBypass Tray Bridge Unit 159 Dimensions W ⋅ D ⋅ H, option unitLarge Capacity Tray Paper Tray Unit 160 Copy Paper Recommended Paper Sizes and Types161 A4KL, B5 JISKL, A5KL, B6 Jisl 162 163 When copying onto envelopes Envelopes164 Close the right cover 165 166 Unusable Paper Paper Storage167 168 Index Sheet Finisher 169 Storage 170 Means Power ON. c means Stand by AE AE B097-6508