Oki 87 manual Receiving Confidential Faxes, Creating a Confidential Mailbox Personal Box

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Receiving Confidential Faxes

If you need to receive a fax that should not be seen by anyone else, have the person send the message as a confidential fax from another Oki Data Fax-compatible unit, or from a fax machine of a different maker that is equipped with the sub-address transmission function.

In order to do this, you must first set up a confidential mailbox, as ex- plained below. Then, give your mailbox number to the person sending the message.

An incoming confidential fax is stored in memory until you enter your password.

Creating a Confidential Mailbox (Personal Box)

The number of confidential mailboxes you can set up depends on your OKIFAX model.

Your MFP can have up to 8 confidential mailboxes (Personal Boxes).

1Press the SELECT FUNCTION key.

2Press the 9/USER PROG. One-Touch key. The display shows 1:

FUNC. PROGRAMMING.

3Press 5 on the numeric keypad. The display shows 5: PERSONAL BOX PRG.

4Press YES . The display shows PERSONAL BOX No. [ ].

5Using the numeric keypad, enter the number of the mailbox you want to use. Specify the box number using a single-digit number between 1 and 8.

6Press YES . A PERSONAL BOX [CLOSE] message displays.

7 Press

NO

to select [CONF] and press

YES

.

8Using the numeric keypad, enter the 4-digit password you want to use with your mailbox.

9Press YES to confirm your entry.

10Your MFP then asks you to enter another mailbox number. To continue programming mailboxes, go back to Step 5. When you are finished, press the SELECT FUNCTION key.

Note: The personal box can also be used for bulletin transmissions. To program it for such, follow the same flow but select "POLL" instead of "CONF." The box can be closed also by following the procedure indicated next.

Advanced Operations 57

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Contents User’s Guide Year 2000 Compliance Installation Hints SafetyOperation and Maintenance Toner Cartridge and Image Drum Unit Emergency First Aid Contents Vi Okioffice 87 User’s Guide Rejecting Unsolicited Fax Messages Power Failures and Memory Viii Okioffice 87 User’s Guide 111 109Okioffice 87 User’s Guide Introduction FeaturesHandset Kit What You Should Receive Component IdentificationOne-Touch Keypad Control Panel Manual Paper Feeder ComponentsTEL Terminal Control Panel Control Panel Keys and IndicatorsComponents Okioffice 87 User’s Guide Components One-Touch Keypad Using the One-Touch Keys for DialingSignal Tones Okioffice 87 User’s Guide Where to Install Your MFP Machine InstallationGetting Started UnpackingInstall the Paper Tray/Copy Stacker Setting Up Your MFP MachineInstall the Document Tray Install the Toner CartridgeInstallation Okioffice 87 User’s Guide Installation Connect to the Telephone Line Connect Power Connecting an External Telephone or Answering MachineLoading Paper Adjustment Setting the ClockAnswering Mode Options Setting the Answering ModeWord PRG Changing the Answering ModeData PRG Setting the Fax IdentificationEnter a unique character Connecting to a PBX Setting LanguageRameter Driver Setup MFP FunctionWindows Installation Windows Me/98/95 When Digital Signature Not Found appears, click YesWindows NT Printer Status Icon Unimessage SetupDial Directories Programming One-Touch KeysLocation Programming To adjust the speed Chain Dialing Programming Auto Dial Numbers Change the setting Programming Groups Group SettingPreparing Documents Basic OperationsDocument Size Multiple Page DocumentsLoading Documents Sending a Fax to a Single Location To set the resolution of your document. Resolution to UseReal-Time Dialing Search Key DialingRedialing Confirming ResultsSending a Fax to Multiple Locations Broadcasting Stopping a TransmissionPerforming a Broadcast Operation Faxing to a Group To make correctionsSending a Fax to a Group Receiving Faxes Manually Switch to Auto Receive mode Memory Reception modeReceiving Faxes in Memory Print out OperationNo Toner Reception Canceling Messages Stored in MemoryRejecting Unsolicited Fax Messages Making Copies Power Failures and MemoryMaking Copies with the Manual Paper Feeder To Initiate a Voice Request Using Voice RequestSET, and Press Voice Request To Answer a Voice RequestOkioffice 87 User’s Guide Sending a Delayed Fax from the Document Feeder Advanced OperationsSending a Fax at a Later Date and Time Sending a Delayed Fax From Memory Canceling a Delayed Transmission Select Location Sending a Confidential Fax or Sub-address TransmissionReceiving Confidential Faxes Creating a Confidential Mailbox Personal BoxFUNC. Programming Closing a Mailbox To Change Your PasswordTo print a received confidential fax message Printing Confidential MessagesRelay Initiating Station Relay BroadcastingRelay Key Station Relay Broadcast ReportInitiating a Relay Broadcast Relay PasswordTIN Poll Setting Your MFP Machine to be PolledPolling Documents from Other Fax Machines What You Can Do While Sending a Fax Dual AccessWhat You Can Do While Receiving a Fax What You Can Do While Making CopiesViewing Your Current Settings Customizing Features and OperationsProgramming 1ACTIVITY ReportUser Function Settings List User Function SettingsOr Type of Original Okioffice 87 User’s Guide Power Save Mode Not used Page Instant Dial = OFF, 17 Mem./Feeder SW = Feeder Setting Your MFP Machine’s Distinctive Ring Changing Your User Function SettingsPersonal Box Programming Polling Personal Box Programming Close Personal Box Programming ConfidentialForward No. Programming Memory Password Programming RegisterDial Parameter Settings Memory Password Programming DeleteDial Parameter Settings List Programming Changing Your Dial Parameter Settings Service Function Settings List Service Function SettingsStandby Mode Function Select Function User FunctionsPrint Memory MSG Print Personal BOX One-Touch key 9 User Programming TSI/CSI Sender ID Call Back no Reports Understanding ReportsActive Memory Files Report Confidential Reception Report Activity ReportBroadcast Confirmation Report Broadcast Entry ReportMessage Confirmation Report Power Outage Report Configuration ReportTelephone Directory Protocol DumpCodes Used in Reports Printing ReportsPrinting a Message Confirmation Report Printing Other ReportsCommunication Codes Clearing a Document Jam Problem SolvingClearing a Printing Paper Jam Problem Solving Okioffice 87 User’s Guide Problem Solving Replacing the Toner Cartridge OKI P/N Problem Solving Okioffice 87 User’s Guide Problem Solving Replacing the Image Drum Unit OKI P/N Problem Solving Shipping the MFP Machine Reading Your Print Counters Problem ChecklistOkioffice 87 User’s Guide Problem Solving Okioffice 87 User’s Guide Error Messages Display Panel MessagesNormal Display Toner Lowfax Replace Toner Cart Printer Alarm 4 TEL Refer to User Guide Communications error Other Error Messages No image drumCover open Memory overflowSpecifications Power DimensionsOperating conditions Document feedIndex IndexPersonal Box

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