Model 6757i IP Phone User Guide 169 | Aastra Telecom 6757I manual

1.Press the Directory Key. The directory displays the number of entries in your list. If the Directory list is empty, "Directory Empty/Use Save to add" displays. The following is an example of the Directory List Header screen with 97 entries in the List.

Directory 97 items

Use to view

Press 1st letter

DeleteList -

- Add New

Quit -

2.You can access entries by pressing 2 and 5 to scroll through the list.

3.To search for an entry by name, press the dial pad number corresponding to the first letter of the name (for example, press 7 for the letter P). Continue to press the dial pad number to access other letters on the same key (for example, press 7 three times for ‘Ron’). If there are multiple entries under the same letter, you can use 2 and 5 to scroll through the list, or continue to press the next letters of the name to find a better match.

4.To dial the displayed number press or just lift the handset or press any line keys.

5.To add new entires, press Add New.

6.To delete the entire Directory List, press DeleteList.

7.Press the Quit to leave the Directory or press the Directory key again to quit.

Sorting Entries and Quick Search Feature

You can sort multiple numbers according to preference and perform a quick-search feature that allows you to enter the first letter that corresponds to a name in the Directory to find specific line items. The phone displays the first name with this letter.

Note: The quick-search feature in the Directory List works only when the Directory is first accessed.

Managing the Directory List

From the Directory List in the IP Phone UI, you can perform the following:

•“Adding New Entries to the Directory List” (page 170)

•“Editing Entries in the Directory List” (page 171)

•“Deleting Entries from the Directory List” (page 174)

•“Saving Entries to the Directory List” (page 175)

Managing Calls

Model 6757i IP Phone User Guide

169

Image 175

Aastra Telecom 6757I manual Model 6757i IP Phone User Guide 169, Sorting Entries and Quick Search Feature

Contents

Aastra Model 6757i IP Phone Software License Agreement Software License Agreement Table of Contents Dialing a Number 147 Pre-dialing a Number 148 Defining an Emergency Dial PlanMultiple Line and Call Appearances State-Based Softkeys Bottom Keys only Line Key Receiving Calls 154 237 Using the Expansion Modules 250 Model 6757i IP Phone User Guide Phone FeaturesWelcome About this Guide Requirements Installation and Setup Plugging in and Starting the Phone Getting Started Updating Configuration SIP Network Connected/Network Disconnected Idle Screen Reference Idle Screen With Softkeys ConfiguredIdle Screen Screen Display After Picking Up the Handset Idle Screen with Voicemail Messages Idle Screen After Handset Pickup Key Panel IP Phone Keys Key Descriptions Text Keys Symbol Keys Key Description IP Phone Keys Keypad Key Description Keypad Keys Call Forward Methods for Customizing Your PhonePhone Options via the IP Phone UI Option Number Simplified Options Menu References Using the IP Phone UI Phone Options via the Aastra Web UI Using the Aastra Web UI Methods for Customizing Your Phone Operation Headings Descriptions StatusAvailable Functions for Softkeys Headings Descriptions Basic Settings Phone Status via IP Phone UI Phone StatusSelect Phone Status Scroll to IP&MAC Addresses and press Select Finding Your Phone’s IP Address Phone Status via the Aastra Web UI SIP Account Status SIP Account Status Status Description Condition Example Backup Registrar Line SIP Account Status Used?Where Ring Tones Configuration Method Valid Values Default ValueCustomizing Your Phone Ring Tones and Tone Sets Ring Tone Sets Configuring Ring Tones and Tone SetsSelect Preferences Select Ring Tone Click on Basic Settings-Preferences-Ring Tones Select Contrast Level Click Save SettingsSetting Contrast Level Contrast Level Off Setting the BacklightBacklight Select Backlight If you selected Auto, press the Advanced softkey Enabling/Disabling Live Dialpad Live DialpadSelect Preferences Select Live Dialpad Headset Audio ModeAudio Mode Description Option Speaker Set Audio Headset Speaker/Headset Headset/Speaker Headset Mic VolumeSetting Audio Mode and Headset Mic Volume Select Preferences Select Set Audio Select Audio Mode Select Headset Mic Volume Select Preferences Select Time and Date Select Set Time Configuring Time and DateTime and Date Set Time and Time Format Set Date and Date Format Select Time FormatSelect Preferences Select Time and Date Select Date Format Select Preferences Select Daylight Savings Set Time ZoneSelect Preferences Select Time and Date Select Time Zone Daylight Savings Time Select from Time Server 1, Time Server 2, or Time Server Min summertime 1h summertime Automatic DefaultSet Time Servers Select Preferences Select Time and Date Select Time Server Click on Basic Settings-Preferences-Time and Date Setting Customizing Your Phone Specifying the Language to Use LanguageSelect Screen Language Nordic Click on Basic Settings-Preferences-Language SettingsFrançais French Deutsch German Italiano Italian Keypad Input Alphabet Tables English Language InputKey Uppercase Characters Lowercase Characters Spanish French Italian German Russian Portguese Example Configuring Language Input Using the IP Phone UISelect Input Language Click on Basic Settings- Preferences-Language Settings Latin 2 Character Set If you change the password Then you need to User PasswordSetting a User Password Select User Password and press Select Click on Operation-User Password Reset a User Password Resetting a User Password Restarting your phone Click on Operation-Reset Click RestartSelect Restart Phone Unlock the Phone Phone LockLocking/Unlocking a Phone Lock the Phone Click on Operation-Phone Lock Emergency Description Number Defining an Emergency Dial Plan 911110 Define an Emergency Dial Plan Multiple Line and Call Appearances Line Keys and Softkeys Softkeys Softkeys Busy Lamp Field BLF Key Function Description NoneSpeed Dial Do Not Disturb Intercom Key Function Description ServicesDirectory Callers List State-Based Softkeys Bottom Keys only Softkey Type Default StatesState Description Label LAB Key Display Behavior Key 12 displays in softkey position 1 on the phone Softkey Line/Call Appearance Lights Line Key Line Keys and Softkeys Softkeys Configuring a Line Key Expansion Module Keys Line=2 Speed Dial KeySpeed Dial Prefix Key Enter Name Enter Number Line Save Backspace ABC Cancel Enter Name Select Speed Dial Edit and press Select Creating a Speed Dial Using the Speed Dial Edit Option Line Keys and Softkeys Softkeys Click on Operation-Keypad Speed Dial Select Preferences Select Speed Dial Edit Editing Speed Dial Keys Edit the speed dial information as applicable and press Save Editing a Speed Dial on a Softkey or Expansion Module Key Click on Operation-Keypad Speed Dial Do not Disturb DND Key Configuring a DND Key Softkeys Busy Lamp Field BLF Key Global Configuring a BLF Key Through BLF List Key Configuring a BLF List Key Softkeys Expansion Module Keys Automatic Call Distribution ACD Key for Sylantro Servers Configuring an Automatic Call Distribution ACD Key Using the ACD Key Using the ACD Feature on your IP PhoneACD LED Table User ID and Password prompts displays Unavailable Log Out Line Keys and Softkeys Softkeys Expansion Module Keys Configuring Group Call Pickup GCP Key for Sylantro Servers 100 Model 6757i IP Phone User Guide Using Directed Call Pickup/Group Call PickupUsing Directed Call Pickup DCP Using Group Call Pickup GCP Model 6757i IP Phone User Guide 101 XML Key Services Key Top and Bottom keys are softkeys102 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 103 Configuring XML Services 104 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 105 Configuring an XML Key 106 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 107 Accessing the XML ServiceFrom the Services Menu Services Key Flash Key Configuring a Flash Key108 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 109 Sprecode Key Configuring a Sprecode Key110 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 111 Park/Pickup Keys 112 Model 6757i IP Phone User Guide Configuring Park/Pickup KeysClick on Operation-Softkeys and XML Pickup a Parked Call Using the Park Call/Pickup Parked Call FeatureModel 6757i IP Phone User Guide 113 Park a Call How it works Configuring a Last Call Return KeyLast Call Return lcr Key Sylantro Servers only 114 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 115 Call Forward Key Configuring a Call Forward Key116 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 117 118 Model 6757i IP Phone User Guide BLF/XferBLF/Xfer Key Requirements and Functionality Model 6757i IP Phone User Guide 119 Configuring a BLF/Xfer Key 120 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 121 Speed Dial/XferSpeed Dial/Xfer Key Requirements and Functionality 122 Model 6757i IP Phone User Guide Configuring a Speed Dial/Xfer Key Model 6757i IP Phone User Guide 123 124 Model 6757i IP Phone User Guide Speed Dial/Conf Model 6757i IP Phone User Guide 125 Configuring a Speed Dial/Conf Key 126 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 127 Services Key 128 Model 6757i IP Phone User Guide Configuring a Services Key Model 6757i IP Phone User Guide 129 Directory Key Configuring a Directory KeyDirectory Key 130 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 131 Callers List Key Configuring a Callers List KeyCallers List Key 132 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 133 134 Model 6757i IP Phone User Guide Intercom KeyIntercom Key Model 6757i IP Phone User Guide 135 Configuring an Intercom Key 136 Model 6757i IP Phone User Guide Phone Lock Key Configuring a Phone Lock KeyModel 6757i IP Phone User Guide 137 138 Model 6757i IP Phone User Guide Using the Lock/Unlock Key on the IP Phone Paging Key Sends the RTP Stream Configuring a Paging KeyModel 6757i IP Phone User Guide 139 140 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 141 Using the Paging Key None Key Configuring a None Key142 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 143 Empty Key Configuring an Empty Key144 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 145 146 Model 6757i IP Phone User Guide Deleting a Key Dialing a Number Making CallsModel 6757i IP Phone User Guide 147 Pre-dialing a Number Using Handsfree Speakerphone148 Model 6757i IP Phone User Guide To Make and Receive Calls Using a Headset Using a HeadsetAdvanced Volume Controls for the Headset Mic To change this volume 150 Model 6757i IP Phone User Guide Using IntercomUsing the Icom Key Incoming Intercom Features Aastra Web UI Description Model 6757i IP Phone User Guide 151 Incoming Intercom Features Description Aastra Web UI Deleting from the Redial List Accessing the Redial ListRedial 152 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 153 Mute To answer the call Receiving CallsAnswering an Incoming Call 154 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 155 Sending an Incoming Call to Voicemail To place a call on hold Handling CallsPlacing a Call on Hold 156 Model 6757i IP Phone User Guide Retrieving a Held Call When on HoldModel 6757i IP Phone User Guide 157 Automatic Hold Blind Transfer Screen that displays when handset is liftedTransferring Calls 158 Model 6757i IP Phone User Guide Transferring Two Existing Calls Transfer Key when handset is liftedModel 6757i IP Phone User Guide 159 To transfer a call to another extension Indication of Transferred Calls 160 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 161 Conferencing CallsLocal Conferencing 162 Model 6757i IP Phone User Guide Using Local ConferencingConference Key Joining Two Active Calls in a Single Conference Model 6757i IP Phone User Guide 163Centralized Conferencing for Sylantro and Broadsoft Servers 164 Model 6757i IP Phone User Guide Using Centralized Conferencing Model 6757i IP Phone User Guide 165 Setting Up Multiple Conferences for Sylantro Server only Joining Additional Parties to Active Conferences 166 Model 6757i IP Phone User GuideEnding a Conference and Transferring Remaining Parties Model 6757i IP Phone User Guide 167 Ending Calls 168 Model 6757i IP Phone User Guide Accessing Your DirectoryManaging Calls Directory List Model 6757i IP Phone User Guide 169 Sorting Entries and Quick Search FeatureManaging the Directory List Directory List Limitations 170 Model 6757i IP Phone User GuideAdding New Entries to the Directory List Screen Editing Entries in the Directory List Model 6757i IP Phone User Guide 171 Scrolling Multiple Screens Per Entry 172 Model 6757i IP Phone User Guide Arranging Multiple Screens Model 6757i IP Phone User Guide 173 Deleting Entries from the Directory List 174 Model 6757i IP Phone User Guide Saving Entries to the Directory List Model 6757i IP Phone User Guide 175 Directory Key Callers List Key 176 Model 6757i IP Phone User GuideDirectory Key Redial List Key Downloading the Directory List to Your PC Model 6757i IP Phone User Guide 177 Download the Directory List 178 Model 6757i IP Phone User GuideClick on Operation-Directory Display Item Description Callers ListModel 6757i IP Phone User Guide 179 Caller’s List Screen Display 180 Model 6757i IP Phone User Guide Access the Callers ListCallers List Key Handsfree Button Edit Entries in the Callers List Model 6757i IP Phone User Guide 181 Delete Entries from the Callers List 182 Model 6757i IP Phone User Guide Download the Callers List to Your PC Model 6757i IP Phone User Guide 183Download the Callers List DND Account-Based Configuration Account Configuration DND and Call Forwarding184 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 185 Configuring DND Click on Basic Settings-Preferences-General Configuring DND Using the Aastra Web UI186 Model 6757i IP Phone User Guide Using DND Modes via the IP Phone UI Click on Basic Settings-Account ConfigurationModel 6757i IP Phone User Guide 187 DND in Phone Mode Default DND in Account Mode188 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 189 DND in Custom Mode 190 Model 6757i IP Phone User Guide Call Forward Account-Based Configuration Model 6757i IP Phone User Guide 191 192 Model 6757i IP Phone User Guide Configuring Cfwd Using the Aastra Web UI Model 6757i IP Phone User Guide 193 Click on Basic Settings-Account Configuration Model 6757i IP Phone User Guide 195 Cfwd in Account Mode Using Cfwd via the IP Phone UI196 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 197 Cfwd Disabled 198 Model 6757i IP Phone User Guide Call Forward State ScreenServicesChange the State Change the Number Change the No. Rings Model 6757i IP Phone User Guide 199 Cfwd in Phone Mode 200 Model 6757i IP Phone User Guide Call Forward State Screen Model 6757i IP Phone User Guide 201 202 Model 6757i IP Phone User Guide Cfwd in Custom Mode Model 6757i IP Phone User Guide 203 Number 204 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 205 Accessing and Clearing Missed Calls Missed Calls Indicator206 Model 6757i IP Phone User Guide Voicemail Using VoicemailModel 6757i IP Phone User Guide 207 Suppress Dtmf Playback Additional FeaturesConfiguring Suppression of Dtmf Playback Star Codes Model 6757i IP Phone User Guide 209 Click on Basic Settings-Preferences Display Dtmf Digits Configuring Display of Dtmf Digits210 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 211 Play Call Waiting Tone Configuring Call Waiting Tone212 Model 6757i IP Phone User Guide Call Waiting Tone Period Configuring Call Waiting Tone PeriodModel 6757i IP Phone User Guide 213 Stuttered Dial Tone Configuring Stuttered Dial Tone214 Model 6757i IP Phone User Guide XML Beep Support Configuring XML Beep SupportModel 6757i IP Phone User Guide 215 Call Hold Reminder During Active Calls Configuring Call Hold Reminder During Active Calls216 Model 6757i IP Phone User Guide Call Hold Reminder on single hold Configuring Call Hold ReminderModel 6757i IP Phone User Guide 217 218 Model 6757i IP Phone User Guide Configuring Status Scroll Delay Status Scroll DelayModel 6757i IP Phone User Guide 219 Intercom Behavior Incoming Call Interrupts Dialing220 Model 6757i IP Phone User Guide Transfer/Conference Call Behavior Model 6757i IP Phone User Guide 221 Configuring Incoming Call Interrupts Dialing 222 Model 6757i IP Phone User Guide Switch UI Focus to Ringing Line Phone Feature Preferred Line Behavior Preferred Line and Preferred Line TimeoutModel 6757i IP Phone User Guide 223 224 Model 6757i IP Phone User Guide Goodbye Key Cancels Incoming Calls Using the Goodbye Key to Cancel Incoming Calls Feature Configuring Goodbye Key to Cancel Incoming CallsModel 6757i IP Phone User Guide 225 226 Model 6757i IP Phone User Guide Goodbye Key Cancels Incoming Call is Configuring Message Waiting Indicator Message Waiting IndicatorModel 6757i IP Phone User Guide 227 Microphone Mute Incoming Intercom Call Features228 Model 6757i IP Phone User Guide Incoming Intercom Auto-Answer/Play Warning Tone Model 6757i IP Phone User Guide 229Allow Barge 230 Model 6757i IP Phone User Guide Configuring Incoming Intercom Settings Model 6757i IP Phone User Guide 231 Using Redial Key for Last Number Redial Group RTP Paging receives RTP streams 232 Model 6757i IP Phone User Guide Shared Call Appearance SCA Call Bridging Configuring Group RTP PagingModel 6757i IP Phone User Guide 233 Refer to the following example 234 Model 6757i IP Phone User Guide Softkey Line Keys Model 6757i IP Phone User Guide 235Keys States and LED Behavior Line Keys and Idle Screens Line key Phone Behavior 236 Model 6757i IP Phone User GuideState Call Line Key Pressed Non-Call Line Key Pressed Model 6757i IP Phone User Guide 237 Available Features Enabled by AdministratorsOutgoing Intercom Calls Missed Call Summary Subscription 238 Model 6757i IP Phone User Guide Customizable Callers List Key and Services KeyAutodial Hotline and Warmline Centralized Conferencing XML Softkey for Special Characters in XML Applications Answer and Ignore Softkeys for XML ApplicationsModel 6757i IP Phone User Guide 239 IP Phone UI Screen During WAV Streaming Using the Keypad During Active XML ApplicationsPlaying a WAV File On Your Phone 240 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 241 Key RedirectionOptions Key 242 Model 6757i IP Phone User Guide XML Applications and Off-Hook InteractionXML Override for a Locked Phone RTP Recording and Simultaneous Playing IP Phone UI when Broadsoft CMS is Enabled Hold Feature Enhancement for Broadsoft ServersModel 6757i IP Phone User Guide 243 Call Diversion Example Diverting Calls from Your Phone Call Destination Information Display of Call Destination InformationModel 6757i IP Phone User Guide 245 Screen Caller info Call destination Call diversion 246 Model 6757i IP Phone User Guide Indication of Terminated Calls For all phones Model 6757i IP Phone User Guide 247 Model M675i Model M670i and M675i Expansion Modules248 Model 6757i IP Phone User Guide Model M670i Expansion Module keys support the following functions Model 6757i IP Phone User Guide 249 M675i Expansion Module Using the Expansion Modules250 Model 6757i IP Phone User Guide M670i Expansion Module 1 Screen Model 6757i IP Phone User Guide 2512 Screen Press-and-Hold to Create a Speed Dial Key 252 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 253 Troubleshooting Solutions 254 Model 6757i IP Phone User Guide What are services, and how do I use them?Why does my phone display the No Service message? How do I change my user password? Model 6757i IP Phone User Guide 255 Why does my phone display Bad Encrypted Config? How do I restart the IP phone? 256 Model 6757i IP Phone User Guide How do I lock my phone? Model 6757i IP Phone User Guide 257 258 Model 6757i IP Phone User Guide Exclusions Limited WarrantyWarranty Repair Services Model 6757i IP Phone User Guide 259 260 Model 6757i IP Phone User Guide After Warranty Service Time Zone Name/Time Zone Code Table Appendix a Time Zone CodesTime Zone Name Time Zone Code NST Time SGT Model 6757i IP Phone User Guide Index-1 Index Index-2 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide Index-3 Index-4 Model 6757i IP Phone User Guide Disclaimer