HOW to USE ON-SCREEN Programming OSP and Help KEY | Brother 6550MC

MFC 4550/6550MC/7550MC

OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

2. HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

User-friendly Programming

We have designed your MFC with on-screen programming and a Help key, user- friendly programming that helps you take full advantage of all the functions your machinehastooffer.

Since your MFC programming is done on the LCD, we created step-by-step on-screen prompt messages to help you program your machine. All you have to do is follow the prompt instructions as they guide you through the function menu selections and programming options and settings.

Using the Function Mode to Access On-screen Programming (OSP)

Press Function

			ENTER NO. &		SET
FAX MENU							PRINTER MENU
FAX MENU							PRINTER MENU
Press1. 1 . F A X						Press2. (Only for MFC
		*	2 . P R I N T E R				6550MC/7550MC)
		*

1 . T E M P . S E T T I N G S

2.CANCEL JOB

3 .PRINT REPORTS

4.SET AUTO DIAL

5. USER OPTIONS

6.TEL OPTIONS

7. SETUP SYSTEM

8.SETUP MSG CTR

0 . I N T E R R U P T

1. PRINT OPTIONS

2. RESET PRINTER

* MFC 4550 does not display “2.PRINTER”.

NOTE: When you are using the MFC as a printer, you can not access the Printer Menu functions.

(In model MFC 4550, Function 8 indicates REMOTE FAX OPT instead of SETUP MSG CTR.)

2 - 1

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Brother 6550MC, 7550MC HOW to USE ON-SCREEN Programming OSP and Help KEY, User-friendly Programming, Press 2. Only for MFC

Contents

Operations Manual MFC 4550/6550MC/7550MC OP-US-5.0 Shipment of the Multi-Function Center MFC IntroductiontotheOperationsManual ForFax,Printer,Copier Table of Contents Table of Contents Basic Setup to Receive Faxes Remote Activation Distinctive Ringing Caller ID Receive Password Started Features OGMMessages ICM MAX. Time Voice Alarm 10-1 11-1 13-1 Parallel Interface Specifications 15-1 MFC MFC 7550MC MFC 6550MC panel keys are same as 7550MC Number Keys HookHold Redial/Pause Shift One-Touch Dial Keys Enlarge/ReduceCopy Sort Test/Reset 13. On/OffLineStart 16. FF/Cont Liquid Crystal Display Clear23.Set Function Seepage2-2 Resolution ModeSuper Q.Scan Help Message Center Area Only for MFC 6550MC/7550MC RecordErase Play HOW to USE ON-SCREEN Programming OSP and Help KEY Using the Function Mode to Access On-screen Programming OSPUser-friendly Programming Press 2. Only for MFC Alternating Displays for On-screen Programming OSP Function Selection TableClear E a K E R H I G H Shouldchangethissetting Auto Default is AUTO. ContrastMode to on Latertime Thepageonceanerroroccurs Locations for 7550MCUsedforbroadcasting Incomingfaxes Fax Mode 2/3/4rings Simulated ringing in F/T modeSettings are OFF/LOW/HIGH Settings Theactivityreportisprinted 12/24hours,2/4/7days,OFFStation ID Automatic Cover Machine in Message Center mode 6550MC Voice Alarm recordings 7550MCMessage Center memory Incoming fax message Backtofactorydefaultsettings 10-11Confirmfonttypes 10-12 Using the Help Key How to Print a Help List How to Enter Text in Function Mode Key Once Twice Press 2 twicetoentertheletter B Press 7 threetimestoentertheletter RPress Set ÄËÖÜÀÇÈÉ0 How to Set the Sleep Time PressStoptoexit Setting the Dialing Mode Tone/Pulse MFC 4550 will skip to Step WaitfortwosecondsPress6 Press1 Example Pulse PressSet 09/12/1996 Setting the Date and TimePress7 Press1 Setting the Station ID FAX4155554444 Enter your telephone number up to 20 digits PressSettoconfirmtheentry PressStoptoreturntothedateandtimeTEL4155554445 M E B R O T H E R Setting the Beeper Volume Level Press5 Press2 Storing the One-Touch Dial Numbers 0514155551212 P E F a Storing the Speed-Dial NumbersWaitfortwoseconds Only for MFC 6550MC/7550MC Press1 Press4 #055555151 Example TEL. See PressSet# 0 Setting Up Number Groups for Broadcasting Memory Storage/Temporary Battery Back Up Example #03, #05, *02 PressSet G01#03#05*02 Chain Dialing Press Stop to return to the date One-Touch Time #Speed DialTypes of Numbers Usingtheunitasatelephone Using Hold, Pause, # with the TelephoneManual Dialing One-Touch Dialing Searching the Telephone Index On Hook DialingPick up the handset, or press Hook PressStarttobegindialing L . I N D E How to Insert the Document Size of Your Documents About the Documents You Send Weight Foronesheet0.07x10-3to0.121x10-3lbs/inch2 52to85g/m2Auto Document Feeder ADF Setting the Resolution Getting Ready to Send a FaxTransmission speed is slower than Standard Transmission speed is slower than Fine Setting the Contrast Insert the documents face down into the feederPress1 Press4 Thedisplaywillalternatemessages Example S.LIGHT Talking to the Other Party When Sending a Fax Sending a FaxThere are 3 basic ways to send a fax 1Manual transmission 2Automatictransmission PressStart Sending a Fax AutomaticallySending a Fax Manually Printing Page Headers Optional Settings When You Send a Fax ManuallyAutomatic and Manual Redialing Sending a Fax by Using Super Quick-Scan Memory Transmission InsertthedocumentsintothefeederDisplay will indicate how much memory is available 100% Enter Time 0 Setting the Daily Timer for Delayed TransmissionsWaitfortwoseconds,pressStoptoexit Delayed Transmission Waitfortwoseconds PressStop Enter the fax numberI M E R SET TIME= Example 1945 745 P.M Broadcasting Press StartTimetocall Getting Familiar with the Broadcasting Function Sending Faxes Sending by Multiple TransmissionsExample Group number InsertDocumentAintothefeeder Display shows remaining memory PressStartto startscanningdocuments09/12/1996 1527 70% Interrupting the Timer and Polled Job Example Timer Waiting with a document in the feederWaitfortwoseconds Only for MFC 6550MC/7550MC Press1 Press0 R I N T E R N T E R R U P T Canceling a Job Example Timer Waiting with documents in the feederTocancelthenextjob,press1 again.To exit,simplypress2 1945 E R S E a S O N Setting the Overseas ModeE R S E a S O F F Setting Your MFC for Multiple Resolution Transmission Press1 Press5Example Fine R I N T E R E M P . S E T T I N G S E S O L U T I O N When you finish setting the resolution Sending a Fax with an Electronic Cover Page MessageForallyourpages,pressStop Enter the fax number PressStart Customizing Your Cover Page Comment Selecting a Comment for the CoverComment OFF Please Call Confidential Printing a Sample Cover Example TOP SecretYou can print a sample Cover Page to check the format Press To Always Send a Cover Press5 Press3Example on Example 2.PLEASE CALL. See Sending a Fax When the Cover Page Is on Sending a Cover Page TemporarilySending an Automatic Cover Enter the fax number Press Start Waitfortwoseconds Enter the fax number PressStart Example 2.PLEASE Call R I N T E R E M P . S E T T I N G S Using the Call Reservation FunctionWaitfortwoseconds Only for MFC 6550MC/7550MC Press1 PressSet PressStop Enter the fax number PressStart Pickupyourhandsetifitrings14155551212 Please Call AT TEL FAX Printing the Call Back Message ECM Error Correction ModeError Retransmission Example on 09/12/1996 Next-FAX ReservationPress5 Press4 Receiving L I N E Enter Start Scan Ready Receiving Faxes and Other Calls Basic Setup to Receive Faxes Selecting an Answer Mode Setting the Ring Delay Manual Reception Manual ModeAutomatic Fax Only Reception Fax Mode PressSet PressStoptoexit F/T Switch Fax/Telephone ModeReceiving Faxes and Other Calls Press8 Press6 PressRecordPick up the handset Record a message within 20 seconds Setting the F/T Ring Time Press Function Smoothing Example 10 sec PressSet PressStoptoexitPress5 Press1 Example OFF PressSet YES 2.NO D U C T I O N a U T O Setting the Size of the Recording PaperPress5 Press6 Auto Reduction Using Fixed Reduction RatiosPrinting a Reduced Size Copy of the Incoming Document Auto Selecting the Ratios of Fixed Reduction Setting the Print Density Changethesettings PressSetReception into Memory Out of Paper Reception SET Toner Save Function Press5 Press7 Speaker Volume Press6 Press3Example High E a K E R L O W Ring Volume Press6 Press5 Remote Activation Receiving Faxes and Other Calls What is Remote Activation?Connecting an External or Extension Telephone Using Remote Codes Using the Activation CodeUsing the Deactivation Code Receiving Faxes and Other Calls Remote Activation Changing and Registering Remote Codes TroubleshootingMaking the Remote Codes Easier to Use T . code * 5 A C T . code # 5 How to Use an External TAD with the MFCExample on PressSet Connecting an External TAD to the MFC Hookup Flowchart of External TAD ReceptionExample Voice EXT. mode TAD mode for MFC What Is Distinctive Ringing? Recording the TAD’s Outgoing Message OGMDistinctive Ringing Can My MFC Use Distinctive Ringing? Can I Change the Setting Later? Receiving Faxes and Other Calls Distinctive RingingHow Will the MFC Treat All Other Numbers? To have your Message Center’s OGM answer your main numbers Distinctive Ringing Receiving Faxes and Other Calls LineOnly for MFC 6550MC/7550MC How Does the Distinctive Ringing Function Work? Flowchart of an Incoming Call For MFC For MFC 6550MC/MFC 7550MC FAX on FAX OFF Setting the Distinctive Ringing Function What Must I Do to Set Up Distinctive Ringing?Which Phone Number Should I Register? Have a friend ready to call your distinctive ringing number PressSet PressStop I S T I N C T I V E How to Turn the Distinctive Ringing Function on or OFF What is Caller ID?Advantages of Caller ID Residentialcustomerscanprotectthemselvesfromunwantedcalls Caller ID Appears on the Display When Your Telephone Rings Caller ID Receiving Faxes and Other CallsHow Does Caller ID Work? Scanning through the Caller IDs Stored in the Memory Receiving Faxes and Other Calls Caller ID Press6 Press7 PressSetThis example, press the Z key 5 times PressStop toexit Printing the Caller ID List Sample Caller ID List Turning Receive Password On or OFF You can set receive password status to on or OFF Receive Password Receiving Faxes and Other Calls Press Stoptoexit What Is Polling? When to Use PollingHow Does It Work? Usepollingtocontrolthecostofwhopaysforsendingafax HelpfulHints Using Polling Effectively Examples Polling Another Fax Machine Calling Setting Up Polled Waiting Being Called ToselectPollingON Delayed Polling PressStartandwaitforthepollingcalltoComein Enterthetime Waitfortwoseconds PressStop Setting Up Polled Waiting with Super Quick-ScanSequential Polling O L L I N G Example on Press Set Setting the Fax StorageTo select on or OFF FAX in MEMORY01 Online How fax forwarding works Fax Forwarding on Paging/Fax ForwardingHow paging works Paging on Setting Up Paging Registering the Paging Number AG##18002844329## IN# # 19085551234## For Example 19085551234## or 329329329## PIN#Faxfaxfax What Is Remote Control Access? PressFunction Press8 Press2PressSet Enter a fax forwarding number up to 20 digits WD# Setting the Remote Access Code Remote Fax Retrieval How to Use Remote Access and Control CodesWhen to Enter the Remote Access Code Remote Control Commands Pagingsetting ExampleToretrieveallfaxmessages,press96200 Changing the Fax Forwarding Number RemotelyRetrieving the Memory Status List and Fax Messages Remotely Printing a Fax Message You can print a fax message that is stored in the memory Getting Started Message Center Mode Settings What Is the Message Center Mode?Factory setting is FAX OFF/VOICE on What Do I Want the Message Center to Do? Message Center Mode Settings Getting Started Mode Settings at a Glance Flowchart of an Incoming Call FAX onVoice on Voice EXT FAX OFF Voice on Voice OFFAlso, External Answering Machine is OFF FAX OFF Voice EXT FAX OFF Voice OFF Waitfortwoseconds Press1 Press8 Setting the Message StorageTurning on the Message Center with 3 Basic Steps Recording the MSG CTR Outgoing Message MSG CTR OGM Waitfortwoseconds Press1 Message Center Mode Settings Activating the Message Center ModeToactivateMessageCenter OGM How Will I Know Messages Have Been Received? Getting Your Messages Message Center Mode SettingsWhat Happens When the Memory Is Full Message Center Mode Settings Getting Your Messages Backup Printing OptionPressPlay Press Functionand then Playfor Voice Alarm Thedisplay Press1 Press8 Press2 Example OFF PressSet PressStoptoexit Erasing and Printing FAX Messages You want to erase Erasing Your Messages Message Center Mode SettingsYou can erase all incoming Voice or Fax messages at once Super Q.Scan and Help. See Press 1 toeraseor 2 tocancelPlaying Your Outgoing Message OGM Press 1 to erase OGM Erasing Your Outgoing Message OGMPressErase Waitfortwoseconds Press1 Press8 Press9 Message Center Mode Settings More FeaturesSetting the Toll Saver Waitfortwoseconds Press1 Press8 Press5 Example 25SEC PressSet Playing OGM Outgoing Message ON/OFF Setting Recording a Conversation More Features Message Center Mode Settings Recording a MemoPress Record Up to ICM MAX. Time Message Center Mode Settings PAGING/FAX Forwarding What Is Paging/Fax Forwarding? PAGING/FAX Forwarding Message Center Mode Settings To select Paging Press Set PIN# Alpha Message # 1 9 0 8 5 5 5 1 2 3 4 # # Memory Backup of Message Center Memory Waitfortwoseconds Press1 Press8 Press3Enter a fax forwarding number up to Digits Remote Retrieval Remote Retrieval Message Center Mode Settings Using the Remote Access CodeReceived Voice messages Nolongbeeps Message Center Mode Settings Remote Retrieval Remote Control Commands Detail Operation Ex.Toretrieveallfaxmessages,press96200 Setting the Voice Alarm Message Center Mode Settings Voice AlarmVoice Alarm Voice Alarm Message Center Mode Settings Recording Voice Messages for the Voice AlarmExamples of Voice Alarm messages SET TIME=1525 Wait for 2 seconds Press Record Press Stop or replace the handsetSET TIME=2000 REC . MSG /20 09/12/1996 Monday Playback of the voice message finishesExample Press 2 key Remote Control of the Voice Alarm Using the MFC AS a Printer Acceptable Paper10-1 Which is Function 1-5-6. See 10-2 You can use recycled paper in this MFC NO! NO! no 10-3 Control Panel Keys Simultaneous OperationOn/OffLine Key FF/Cont Key 10-5 Test/Reset KeyPrint Priority Key 10-6 Windows PrintingBidirectional Parallel Interface Enhanced Memory Management Cont Multipurpose Sheet Feeder10-7 10-8 Two-sided Printing Manual Duplexing When you load one sheet of paper manually When you load more than one sheet of paper manuallyManual Feed Slot 10-9 10-10 Paper Tray 10-11 Printing the Internal Font List Only for MFC 6550MC/7550MCPress Start MFC will start printing TheMFChasfinishedprintingthe list 10-12 10-13 Thedisplaywillshow Printing PC Data in Hexadecimal Only for MFC 6550MC/7550MC 10-14 Printingreportsandlists 11-1 Other Reports How to Print Reports and Lists11-2 Using the number keys Example 1945 745P.M Activity Report Interval11-3 Press7 Press3 11-4 MFC 7550MC Printing the All Dial List11-5 11-6 Tochoosethesetting Example on Press SetTransmission Verification Xmit Report 11-7 Memory Status List of MFC 7550MC Memory Status List11-8 HOW to USE the Copy Function Making a Single Copy12-1 For MFC Making Multiple Copies Stacking Multiple Copies12-2 Insert the documents face down into the feeder PressCopy Sorting Multiple Copies Only for MFC 6550MC/7550MC 12-3Insertthedocuments PressSort Example PressCopy Machine will begin copying Tochoosethesetting Reducing and Enlarging Copies12-4 Example Reduce 12-5 For MFC 6550MC/7550MCExample 93% Press Copy ELG/RDC 93% Copying a Photograph 12-6Insertthedocuments PressPhoto Press Copyor just wait 5 seconds Toner Empty Indicator Replacing Toner Cartridgeand Drum UnitReplacing the Toner Cartridge 13-1 13-2 Followthesestepstoreplacethetonercartridge 13-3 Aluminum bag New toner cartridge Old toner cartridge 13-4 Remove the old drum unit. See page13-2 Replacing the Drum Unit13-5 13-6 New drum unit 13-7 Do not remove starter sheet 14-1 Regular MaintenanceRegular Maintenance Turn the drum unit upside down carefully Cleaning the Drum Unit14-2 Packing and Shipping the Machine 14-3 14-4 14-5 Closethecartonboxandtapeitshut Paper Jams 14-6Fixing a Document Jam Fixing a Recording Paper Jam 14-7 Clearing a Paper Jam in the Multipurpose Sheet Feeder Clearing a Paper Jam in the Fuser Unit 14-8Clearing a Paper Jam near the Drum Unit Donottouchthesurfaceofthemaincontrollerboard Optionalaccessories15-1 Withthethreescrews 15-2Guiderails 15-3 Set the parameters to match your computer as follows Thefactorysettingsareindicatedinboldprint 15-4 Seeyourdealertopurchaseaserialinterfacecable Turn on the power switch15-5 Memory Board 15-6Model Name Optional Memory Total MFC Installing the Optional Memory Board 15-7 15-8 Troubleshootingprocedures AccessoryOrders16-1 Canada Internet Error Messages 16-2 16-3 16-4 Recording paper is stuck in the printing area Other Problems 16-5Sometimes you may see vertical streaks on your copies Poor Printing Quality 16-6 Theprintdensitydialislocatedinthe 16-7 Boot Comm.drv=comm115.drv Comm.drv=brmfcomm.drvMFC Connect Failure or Bi-Directional Communication Error 16-8 Spooler QP.LPT1 = wpsljqp.dll386Enh Device=wpsljvpd.386 WPSLPT1=1 386Enh Device=wpscomd.386 Device=wpsljvpd.386 16-9Windows Run=C/WINDOWS/SYSTEM/WPSIOMON Graphics or text is missing when the document is printed 16-10 16-11 16-12 16-13 16-14 16-15 16-16 16-17 Specifications 17-1 17-2 17-3 +5VUpright/normal PortraitandLandscapeareavailablefortheabove 17-4 17-5 18-1 FaxU.S.AOnly Naeshiro-cho Mizuho-ku Nagoya, 467 Japan 18-2FDA Regulations International Energy Star Compliance Statement Important Safety Instructions18-3 18-4 Fax-BackSMSystem Ifyouhaveanyproblem,contactBrotherservicepersonnelat 18-5 SET Mode 19-1 19-2 19-3