Operations Manual | Brother 7550MC, 6550MC instruction

MFC 4550/6550MC/7550MC

OP-US-5.0

Brother International Corporation

200 Cottontail Lane,

Somerset, NJ 08875-6714, U.S.A.

Brother International Corporation (Canada) Ltd.

1 rue Hôtel de Ville,

Dollard-des-Ormeaux, QC, CANADA H9B 3H6

These machines are made for use in the USA or CANADA only. We can not recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your fax machine may not be compatible with the power available in foreign countries. Using USA or CANADA models overseas is at your own risk and will void your warranty.

*Manufactured by Brother Industries Ltd. whose quality system

is registered by BSI and JQA.		UF72440013
BSI	Certificate of registration No. FM27391	Printed in Japan

JQA	Certificate of registration No. JQA-0340

OPERATIONS MANUAL

for Fax, Printer, Copier

MFC 4550

MFC 6550MC

MFC 7550MC

CONTENTS

Chapter	1: THE CONTROL PANEL KEYS
Chapter	2: HOW TO USE ON-SCREEN PROGRAMMING
	(OSP) AND HELP KEY
Chapter	3: TELEPHONE FUNCTION SETTINGS
Chapter	4: USING THE UNIT AS A TELEPHONE
Chapter	5: SENDING FAXES
Chapter	6: RECEIVING FAXES AND OTHER CALLS
Chapter	7: POLLING
Chapter	8: REMOTE FAX OPTIONS (Only for MFC 4550)
Chapter	9: MESSAGE CENTER MODE SETTINGS

(Only for MFC 6550MC/7550MC) Chapter 10: USING THE MFC AS A PRINTER Chapter 11: PRINTING REPORTS AND LISTS Chapter 12: HOW TO USE THE COPY FUNCTION

Chapter 13: REPLACING TONER CARTRIDGE AND DRUM UNIT

Chapter 14: REGULAR MAINTENANCE

Chapter 15: OPTIONAL ACCESSORIES

Chapter 16: TROUBLESHOOTING PROCEDURES

Chapter 17: SPECIFICATIONS

Chapter 18: IMPORTANT INFORMATION

Chapter 19: INDEX

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Brother warranty Operations Manual, MFC 4550/6550MC/7550MC OP-US-5.0

Contents

MFC 4550/6550MC/7550MC OP-US-5.0 Operations Manual Shipment of the Multi-Function Center MFC IntroductiontotheOperationsManual ForFax,Printer,Copier Table of Contents Table of Contents Remote Activation Basic Setup to Receive Faxes Caller ID Distinctive Ringing Started Receive Password OGM FeaturesMessages ICM MAX. Time 10-1 Voice Alarm 13-1 11-1 15-1 Parallel Interface Specifications MFC 7550MC MFC 6550MC panel keys are same as 7550MC MFC Hook Number KeysHold Redial/Pause Enlarge/Reduce Shift One-Touch Dial KeysCopy Sort 13. On/OffLine Test/ResetStart 16. FF/Cont Clear Liquid Crystal Display23.Set Function Seepage2-2 Mode ResolutionSuper Q.Scan Help Record Message Center Area Only for MFC 6550MC/7550MCErase Play Using the Function Mode to Access On-screen Programming OSP HOW to USE ON-SCREEN Programming OSP and Help KEYUser-friendly Programming Press 2. Only for MFC Function Selection Table Alternating Displays for On-screen Programming OSPClear E a K E R H I G H Auto Default is AUTO. Contrast ShouldchangethissettingMode to on Latertime Locations for 7550MC ThepageonceanerroroccursUsedforbroadcasting Incomingfaxes Simulated ringing in F/T mode Fax Mode 2/3/4ringsSettings are OFF/LOW/HIGH Settings 12/24hours,2/4/7days,OFF TheactivityreportisprintedStation ID Automatic Cover 6550MC Voice Alarm recordings 7550MC Machine in Message Center modeMessage Center memory Incoming fax message 10-11 BacktofactorydefaultsettingsConfirmfonttypes 10-12 Using the Help Key How to Print a Help List Key Once Twice How to Enter Text in Function Mode Press 7 threetimestoentertheletter R Press 2 twicetoentertheletter BPress Set ÄËÖÜÀÇÈÉ0 How to Set the Sleep Time PressStoptoexit MFC 4550 will skip to Step Waitfortwoseconds Setting the Dialing Mode Tone/PulsePress6 Press1 Example Pulse PressSet Press7 Press1 Setting the Date and Time09/12/1996 FAX4155554444 Setting the Station ID PressSettoconfirmtheentry PressStoptoreturntothedateandtime Enter your telephone number up to 20 digitsTEL4155554445 M E B R O T H E R Press5 Press2 Setting the Beeper Volume Level 0514155551212 Storing the One-Touch Dial Numbers Waitfortwoseconds Only for MFC 6550MC/7550MC Press1 Press4 Storing the Speed-Dial NumbersP E F a # 0 Example TEL. See PressSet#055555151 Memory Storage/Temporary Battery Back Up Setting Up Number Groups for Broadcasting G01#03#05*02 Example #03, #05, *02 PressSet Types of Numbers Press Stop to return to the date One-Touch Time #Speed DialChain Dialing Using Hold, Pause, # with the Telephone UsingtheunitasatelephoneManual Dialing One-Touch Dialing On Hook Dialing Searching the Telephone IndexPick up the handset, or press Hook PressStarttobegindialing L . I N D E Size of Your Documents How to Insert the Document Auto Document Feeder ADF Weight Foronesheet0.07x10-3to0.121x10-3lbs/inch2 52to85g/m2About the Documents You Send Getting Ready to Send a Fax Setting the ResolutionTransmission speed is slower than Standard Transmission speed is slower than Fine Insert the documents face down into the feeder Setting the ContrastPress1 Press4 Thedisplaywillalternatemessages Example S.LIGHT Sending a Fax Talking to the Other Party When Sending a FaxThere are 3 basic ways to send a fax 1Manual transmission 2Automatictransmission Sending a Fax Manually Sending a Fax AutomaticallyPressStart Automatic and Manual Redialing Optional Settings When You Send a Fax ManuallyPrinting Page Headers Insertthedocumentsintothefeeder Sending a Fax by Using Super Quick-Scan Memory TransmissionDisplay will indicate how much memory is available 100% Waitfortwoseconds,pressStoptoexit Setting the Daily Timer for Delayed TransmissionsEnter Time 0 Waitfortwoseconds PressStop Enter the fax number Delayed TransmissionI M E R SET TIME= Example 1945 745 P.M Press Start BroadcastingTimetocall Getting Familiar with the Broadcasting Function Sending by Multiple Transmissions Sending FaxesExample Group number InsertDocumentAintothefeeder PressStartto startscanningdocuments Display shows remaining memory09/12/1996 1527 70% Example Timer Waiting with a document in the feeder Interrupting the Timer and Polled JobWaitfortwoseconds Only for MFC 6550MC/7550MC Press1 Press0 R I N T E R N T E R R U P T Example Timer Waiting with documents in the feeder Canceling a JobTocancelthenextjob,press1 again.To exit,simplypress2 1945 E R S E a S O F F Setting the Overseas ModeE R S E a S O N Press1 Press5 Setting Your MFC for Multiple Resolution TransmissionExample Fine R I N T E R E M P . S E T T I N G S E S O L U T I O N Sending a Fax with an Electronic Cover Page Message When you finish setting the resolutionForallyourpages,pressStop Enter the fax number PressStart Selecting a Comment for the Cover Customizing Your Cover Page CommentComment OFF Please Call Confidential Example TOP Secret Printing a Sample CoverYou can print a sample Cover Page to check the format Press Press5 Press3 To Always Send a CoverExample on Example 2.PLEASE CALL. See Sending a Cover Page Temporarily Sending a Fax When the Cover Page Is onSending an Automatic Cover Enter the fax number Press Start Example 2.PLEASE Call Waitfortwoseconds Enter the fax number PressStart Waitfortwoseconds Only for MFC 6550MC/7550MC Press1 Using the Call Reservation FunctionR I N T E R E M P . S E T T I N G S Pickupyourhandsetifitrings PressSet PressStop Enter the fax number PressStart14155551212 Please Call AT TEL FAX Error Retransmission ECM Error Correction ModePrinting the Call Back Message Press5 Press4 Next-FAX ReservationExample on 09/12/1996 Receiving L I N E Enter Start Scan Ready Selecting an Answer Mode Receiving Faxes and Other Calls Basic Setup to Receive Faxes Automatic Fax Only Reception Fax Mode Manual Reception Manual ModeSetting the Ring Delay Receiving Faxes and Other Calls F/T Switch Fax/Telephone ModePressSet PressStoptoexit PressRecord Press8 Press6Pick up the handset Record a message within 20 seconds Press Function Setting the F/T Ring Time Example 10 sec PressSet PressStoptoexit SmoothingPress5 Press1 Example OFF PressSet Press5 Press6 Setting the Size of the Recording PaperYES 2.NO D U C T I O N a U T O Printing a Reduced Size Copy of the Incoming Document Using Fixed Reduction RatiosAuto Reduction Selecting the Ratios of Fixed Reduction Auto Changethesettings PressSet Setting the Print DensityReception into Memory Out of Paper Reception SET Press5 Press7 Toner Save Function Press6 Press3 Speaker VolumeExample High E a K E R L O W Press6 Press5 Ring Volume Connecting an External or Extension Telephone What is Remote Activation?Remote Activation Receiving Faxes and Other Calls Using the Activation Code Using Remote CodesUsing the Deactivation Code Receiving Faxes and Other Calls Remote Activation Making the Remote Codes Easier to Use TroubleshootingChanging and Registering Remote Codes Example on PressSet How to Use an External TAD with the MFCT . code * 5 A C T . code # 5 Connecting an External TAD to the MFC Example Voice EXT. mode TAD mode for MFC Flowchart of External TAD ReceptionHookup Recording the TAD’s Outgoing Message OGM What Is Distinctive Ringing?Distinctive Ringing Can My MFC Use Distinctive Ringing? Receiving Faxes and Other Calls Distinctive Ringing Can I Change the Setting Later?How Will the MFC Treat All Other Numbers? To have your Message Center’s OGM answer your main numbers Line Distinctive Ringing Receiving Faxes and Other CallsOnly for MFC 6550MC/7550MC How Does the Distinctive Ringing Function Work? For MFC Flowchart of an Incoming Call FAX on FAX OFF For MFC 6550MC/MFC 7550MC What Must I Do to Set Up Distinctive Ringing? Setting the Distinctive Ringing FunctionWhich Phone Number Should I Register? Have a friend ready to call your distinctive ringing number I S T I N C T I V E PressSet PressStop What is Caller ID? How to Turn the Distinctive Ringing Function on or OFFAdvantages of Caller ID Residentialcustomerscanprotectthemselvesfromunwantedcalls Caller ID Receiving Faxes and Other Calls Caller ID Appears on the Display When Your Telephone RingsHow Does Caller ID Work? Scanning through the Caller IDs Stored in the Memory Press6 Press7 PressSet Receiving Faxes and Other Calls Caller IDThis example, press the Z key 5 times PressStop toexit Sample Caller ID List Printing the Caller ID List You can set receive password status to on or OFF Turning Receive Password On or OFF Press Stoptoexit Receive Password Receiving Faxes and Other Calls When to Use Polling What Is Polling?How Does It Work? Usepollingtocontrolthecostofwhopaysforsendingafax Polling Another Fax Machine Calling HelpfulHints Using Polling Effectively Examples ToselectPollingON Setting Up Polled Waiting Being Called PressStartandwaitforthepollingcallto Delayed PollingComein Enterthetime Sequential Polling Setting Up Polled Waiting with Super Quick-ScanWaitfortwoseconds PressStop O L L I N G To select on or OFF Setting the Fax StorageExample on Press Set FAX in MEMORY01 Online How paging works Paging on Paging/Fax ForwardingHow fax forwarding works Fax Forwarding on AG# Setting Up Paging Registering the Paging Number#18002844329## IN# # 19085551234## Faxfaxfax PIN#For Example 19085551234## or 329329329## PressFunction Press8 Press2 What Is Remote Control Access?PressSet Enter a fax forwarding number up to 20 digits WD# Setting the Remote Access Code When to Enter the Remote Access Code How to Use Remote Access and Control CodesRemote Fax Retrieval Pagingsetting Remote Control Commands Retrieving the Memory Status List and Fax Messages Remotely Changing the Fax Forwarding Number RemotelyExampleToretrieveallfaxmessages,press96200 You can print a fax message that is stored in the memory Printing a Fax Message What Is the Message Center Mode? Getting Started Message Center Mode SettingsFactory setting is FAX OFF/VOICE on What Do I Want the Message Center to Do? Mode Settings at a Glance Message Center Mode Settings Getting Started FAX on Flowchart of an Incoming CallVoice on Voice EXT Also, External Answering Machine is OFF Voice OFFFAX OFF Voice on FAX OFF Voice OFF FAX OFF Voice EXT Turning on the Message Center with 3 Basic Steps Setting the Message StorageWaitfortwoseconds Press1 Press8 Waitfortwoseconds Press1 Recording the MSG CTR Outgoing Message MSG CTR OGM Activating the Message Center Mode Message Center Mode SettingsToactivateMessageCenter OGM What Happens When the Memory Is Full Getting Your Messages Message Center Mode SettingsHow Will I Know Messages Have Been Received? Backup Printing Option Message Center Mode Settings Getting Your MessagesPressPlay Press Functionand then Playfor Voice Alarm Thedisplay Example OFF PressSet PressStoptoexit Press1 Press8 Press2 Erasing and Printing FAX Messages You can erase all incoming Voice or Fax messages at once Erasing Your Messages Message Center Mode SettingsYou want to erase Playing Your Outgoing Message OGM Press 1 toeraseor 2 tocancelSuper Q.Scan and Help. See PressErase Erasing Your Outgoing Message OGMPress 1 to erase OGM Setting the Toll Saver Message Center Mode Settings More FeaturesWaitfortwoseconds Press1 Press8 Press9 Example 25SEC PressSet Waitfortwoseconds Press1 Press8 Press5 Recording a Conversation Playing OGM Outgoing Message ON/OFF Setting Recording a Memo More Features Message Center Mode SettingsPress Record Up to ICM MAX. Time What Is Paging/Fax Forwarding? Message Center Mode Settings PAGING/FAX Forwarding To select Paging Press Set PAGING/FAX Forwarding Message Center Mode Settings # 1 9 0 8 5 5 5 1 2 3 4 # # PIN# Alpha Message Waitfortwoseconds Press1 Press8 Press3 Memory Backup of Message Center MemoryEnter a fax forwarding number up to Digits Remote Retrieval Using the Remote Access Code Remote Retrieval Message Center Mode SettingsReceived Voice messages Nolongbeeps Remote Control Commands Detail Operation Message Center Mode Settings Remote Retrieval Ex.Toretrieveallfaxmessages,press96200 Voice Alarm Message Center Mode Settings Voice AlarmSetting the Voice Alarm Recording Voice Messages for the Voice Alarm Voice Alarm Message Center Mode SettingsExamples of Voice Alarm messages SET TIME=1525 Press Stop or replace the handset Wait for 2 seconds Press RecordSET TIME=2000 REC . MSG /20 09/12/1996 Example Press 2 key Playback of the voice message finishesMonday Remote Control of the Voice Alarm Acceptable Paper Using the MFC AS a Printer10-1 Which is Function 1-5-6. See You can use recycled paper in this MFC 10-2 10-3 NO! NO! no Simultaneous Operation Control Panel KeysOn/OffLine Key FF/Cont Key Print Priority Key Test/Reset Key10-5 Windows Printing 10-6Bidirectional Parallel Interface Enhanced Memory Management 10-7 Multipurpose Sheet FeederCont Two-sided Printing Manual Duplexing 10-8 When you load more than one sheet of paper manually When you load one sheet of paper manuallyManual Feed Slot 10-9 Paper Tray 10-10 Printing the Internal Font List Only for MFC 6550MC/7550MC 10-11Press Start MFC will start printing TheMFChasfinishedprintingthe list 10-12 Thedisplaywillshow 10-13 10-14 Printing PC Data in Hexadecimal Only for MFC 6550MC/7550MC 11-1 Printingreportsandlists 11-2 How to Print Reports and ListsOther Reports Activity Report Interval Using the number keys Example 1945 745P.M11-3 Press7 Press3 11-4 11-5 Printing the All Dial ListMFC 7550MC Transmission Verification Xmit Report Tochoosethesetting Example on Press Set11-6 11-7 11-8 Memory Status ListMemory Status List of MFC 7550MC Making a Single Copy HOW to USE the Copy Function12-1 For MFC Stacking Multiple Copies Making Multiple Copies12-2 Insert the documents face down into the feeder PressCopy 12-3 Sorting Multiple Copies Only for MFC 6550MC/7550MCInsertthedocuments PressSort Example PressCopy Machine will begin copying Reducing and Enlarging Copies Tochoosethesetting12-4 Example Reduce For MFC 6550MC/7550MC 12-5Example 93% Press Copy ELG/RDC 93% 12-6 Copying a PhotographInsertthedocuments PressPhoto Press Copyor just wait 5 seconds Replacing Toner Cartridgeand Drum Unit Toner Empty IndicatorReplacing the Toner Cartridge 13-1 Followthesestepstoreplacethetonercartridge 13-2 Aluminum bag New toner cartridge Old toner cartridge 13-3 13-4 13-5 Replacing the Drum UnitRemove the old drum unit. See page13-2 New drum unit 13-6 Do not remove starter sheet 13-7 Regular Maintenance Regular Maintenance14-1 14-2 Cleaning the Drum UnitTurn the drum unit upside down carefully 14-3 Packing and Shipping the Machine 14-4 Closethecartonboxandtapeitshut 14-5 14-6 Paper JamsFixing a Document Jam Fixing a Recording Paper Jam Clearing a Paper Jam in the Multipurpose Sheet Feeder 14-7 Clearing a Paper Jam near the Drum Unit 14-8Clearing a Paper Jam in the Fuser Unit 15-1 OptionalaccessoriesDonottouchthesurfaceofthemaincontrollerboard Guiderails 15-2Withthethreescrews Set the parameters to match your computer as follows 15-3 15-4 Thefactorysettingsareindicatedinboldprint 15-5 Turn on the power switchSeeyourdealertopurchaseaserialinterfacecable 15-6 Memory BoardModel Name Optional Memory Total MFC 15-7 Installing the Optional Memory Board 15-8 AccessoryOrders Troubleshootingprocedures16-1 Canada Internet 16-2 Error Messages 16-3 Recording paper is stuck in the printing area 16-4 16-5 Other ProblemsSometimes you may see vertical streaks on your copies Poor Printing Quality Theprintdensitydialislocatedinthe 16-6 MFC Connect Failure or Bi-Directional Communication Error Boot Comm.drv=comm115.drv Comm.drv=brmfcomm.drv16-7 Spooler QP.LPT1 = wpsljqp.dll 16-8386Enh Device=wpsljvpd.386 WPSLPT1=1 Windows Run=C/WINDOWS/SYSTEM/WPSIOMON 16-9386Enh Device=wpscomd.386 Device=wpsljvpd.386 16-10 Graphics or text is missing when the document is printed 16-11 16-12 16-13 16-14 16-15 16-16 16-17 17-1 Specifications 17-2 +5V 17-3Upright/normal PortraitandLandscapeareavailablefortheabove 17-4 17-5 FaxU.S.AOnly 18-1 FDA Regulations 18-2Naeshiro-cho Mizuho-ku Nagoya, 467 Japan 18-3 Important Safety InstructionsInternational Energy Star Compliance Statement Fax-BackSMSystem 18-4 18-5 Ifyouhaveanyproblem,contactBrotherservicepersonnelat 19-1 SET Mode 19-2 19-3