Manuals / Brother / Computer Equipment / All in One Printer

Brother 6550MC, 7550MC Customizing Your Cover Page Comment, Selecting a Comment for the Cover

Models: 6550MC 7550MC

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MFC 4550/6550MC/7550MC

OP-US-5.0

SENDING FAXES FAX TRANSMISSION OPTIONS

FOR YOUR INFORMATION

Selecting a Comment for the Cover Page

You can choose one comment from among 6 options. The first option is to sendnocommentatall. Thenext3arebuilt-incomments,andthelasttwo are ones you can enter yourself. (For more information see below “Customizing Your Cover Page Comment”.)

1.COMMENT OFF

2.PLEASE CALL

3.U R G E N T

4.CONFIDENTIAL

5.(Your own customized comment up to 27 characters.)

6.(Your own customized comment up to 27 characters.)

Customizing Your Cover Page Comment

You can customize the comment on your Cover Page as follows:

KEYSTOPRESSTHEDISPLAYWILLSHOW:

1.Press Function.

(The MFC 4550 will skip to Step 4.)

	2.	Waitfortwoseconds.	(Only for MFC
		(Only for MFC 6550MC/7550MC)	6550MC/
		(Only for MFC 6550MC/7550MC)	7550MC)
	3.	Press1.	(Only for MFC
	3.	Press1.	6550MC/
		(Only for MFC 6550MC/7550MC)	6550MC/
		(Only for MFC 6550MC/7550MC)	7550MC)

4.Press7.

5.Press6.

6.Press Z (left arrow) or X (right arrow) toselect5or6whereyouwishtostorea comment.

Example: 5.

09/12/1996 15:25

O N L I N E

ENTER NO. & SET

1 . F A X

2 . P R I N T E R

1 . F A X

7.SETUP SYSTEM

6 .SET COVERPAGE

5 .

SELECT { } & SET

5 .

5-19

Image 64

Brother 6550MC, 7550MC Customizing Your Cover Page Comment, Selecting a Comment for the Cover, Comment OFF Please Call

Contents

Operations Manual MFC 4550/6550MC/7550MC OP-US-5.0Shipment of the Multi-Function Center MFC IntroductiontotheOperationsManual ForFax,Printer,Copier Table of Contents Table of Contents Basic Setup to Receive Faxes Remote ActivationDistinctive Ringing Caller IDReceive Password StartedFeatures OGMMessages ICM MAX. TimeVoice Alarm 10-111-1 13-1Parallel Interface Specifications 15-1MFC MFC 7550MC MFC 6550MC panel keys are same as 7550MCNumber Keys HookHold Redial/PauseShift One-Touch Dial Keys Enlarge/ReduceCopy SortTest/Reset 13. On/OffLineStart 16. FF/ContLiquid Crystal Display Clear23.Set Function Seepage2-2Resolution ModeSuper Q.Scan HelpMessage Center Area Only for MFC 6550MC/7550MC RecordErase PlayHOW to USE ON-SCREEN Programming OSP and Help KEY Using the Function Mode to Access On-screen Programming OSPUser-friendly Programming Press 2. Only for MFCAlternating Displays for On-screen Programming OSP Function Selection TableClear E a K E R H I G HShouldchangethissetting Auto Default is AUTO. ContrastMode to on LatertimeThepageonceanerroroccurs Locations for 7550MCUsedforbroadcasting IncomingfaxesFax Mode 2/3/4rings Simulated ringing in F/T modeSettings are OFF/LOW/HIGH SettingsTheactivityreportisprinted 12/24hours,2/4/7days,OFFStation ID Automatic CoverMachine in Message Center mode 6550MC Voice Alarm recordings 7550MCMessage Center memory Incoming fax messageBacktofactorydefaultsettings 10-11Confirmfonttypes 10-12Using the Help Key How to Print a Help List How to Enter Text in Function Mode Key Once TwicePress 2 twicetoentertheletter B Press 7 threetimestoentertheletter RPress Set ÄËÖÜÀÇÈÉ0How to Set the Sleep Time PressStoptoexit Setting the Dialing Mode Tone/Pulse MFC 4550 will skip to Step WaitfortwosecondsPress6 Press1 Example Pulse PressSetPress7 Press1 Setting the Date and Time09/12/1996 Setting the Station ID FAX4155554444Enter your telephone number up to 20 digits PressSettoconfirmtheentry PressStoptoreturntothedateandtimeTEL4155554445 M E B R O T H E RSetting the Beeper Volume Level Press5 Press2Storing the One-Touch Dial Numbers 0514155551212Waitfortwoseconds Only for MFC 6550MC/7550MC Press1 Press4 Storing the Speed-Dial NumbersP E F a # 0 Example TEL. See PressSet#055555151 Setting Up Number Groups for Broadcasting Memory Storage/Temporary Battery Back UpExample #03, #05, *02 PressSet G01#03#05*02Types of Numbers Press Stop to return to the date One-Touch Time #Speed DialChain Dialing Usingtheunitasatelephone Using Hold, Pause, # with the TelephoneManual Dialing One-Touch DialingSearching the Telephone Index On Hook DialingPick up the handset, or press Hook PressStarttobegindialing L . I N D EHow to Insert the Document Size of Your DocumentsAuto Document Feeder ADF Weight Foronesheet0.07x10-3to0.121x10-3lbs/inch2 52to85g/m2About the Documents You Send Setting the Resolution Getting Ready to Send a FaxTransmission speed is slower than Standard Transmission speed is slower than FineSetting the Contrast Insert the documents face down into the feederPress1 Press4 Thedisplaywillalternatemessages Example S.LIGHTTalking to the Other Party When Sending a Fax Sending a FaxThere are 3 basic ways to send a fax 1Manual transmission 2AutomatictransmissionSending a Fax Manually Sending a Fax AutomaticallyPressStart Automatic and Manual Redialing Optional Settings When You Send a Fax ManuallyPrinting Page Headers Sending a Fax by Using Super Quick-Scan Memory Transmission InsertthedocumentsintothefeederDisplay will indicate how much memory is available 100%Waitfortwoseconds,pressStoptoexit Setting the Daily Timer for Delayed TransmissionsEnter Time 0 Delayed Transmission Waitfortwoseconds PressStop Enter the fax numberI M E R SET TIME= Example 1945 745 P.MBroadcasting Press StartTimetocall Getting Familiar with the Broadcasting FunctionSending Faxes Sending by Multiple TransmissionsExample Group number InsertDocumentAintothefeederDisplay shows remaining memory PressStartto startscanningdocuments09/12/1996 1527 70%Interrupting the Timer and Polled Job Example Timer Waiting with a document in the feederWaitfortwoseconds Only for MFC 6550MC/7550MC Press1 Press0 R I N T E R N T E R R U P TCanceling a Job Example Timer Waiting with documents in the feederTocancelthenextjob,press1 again.To exit,simplypress2 1945E R S E a S O F F Setting the Overseas ModeE R S E a S O N Setting Your MFC for Multiple Resolution Transmission Press1 Press5Example Fine R I N T E R E M P . S E T T I N G S E S O L U T I O NWhen you finish setting the resolution Sending a Fax with an Electronic Cover Page MessageForallyourpages,pressStop Enter the fax number PressStartCustomizing Your Cover Page Comment Selecting a Comment for the CoverComment OFF Please Call ConfidentialPrinting a Sample Cover Example TOP SecretYou can print a sample Cover Page to check the format PressTo Always Send a Cover Press5 Press3Example on Example 2.PLEASE CALL. SeeSending a Fax When the Cover Page Is on Sending a Cover Page TemporarilySending an Automatic Cover Enter the fax number Press StartWaitfortwoseconds Enter the fax number PressStart Example 2.PLEASE CallWaitfortwoseconds Only for MFC 6550MC/7550MC Press1 Using the Call Reservation FunctionR I N T E R E M P . S E T T I N G S PressSet PressStop Enter the fax number PressStart Pickupyourhandsetifitrings14155551212 Please Call AT TEL FAXError Retransmission ECM Error Correction ModePrinting the Call Back Message Press5 Press4 Next-FAX ReservationExample on 09/12/1996 Receiving L I N E Enter Start Scan Ready Receiving Faxes and Other Calls Basic Setup to Receive Faxes Selecting an Answer ModeAutomatic Fax Only Reception Fax Mode Manual Reception Manual ModeSetting the Ring Delay Receiving Faxes and Other Calls F/T Switch Fax/Telephone ModePressSet PressStoptoexit Press8 Press6 PressRecordPick up the handset Record a message within 20 secondsSetting the F/T Ring Time Press FunctionSmoothing Example 10 sec PressSet PressStoptoexitPress5 Press1 Example OFF PressSetPress5 Press6 Setting the Size of the Recording PaperYES 2.NO D U C T I O N a U T O Printing a Reduced Size Copy of the Incoming Document Using Fixed Reduction RatiosAuto Reduction Auto Selecting the Ratios of Fixed ReductionSetting the Print Density Changethesettings PressSetReception into Memory Out of Paper Reception SETToner Save Function Press5 Press7Speaker Volume Press6 Press3Example High E a K E R L O WRing Volume Press6 Press5Connecting an External or Extension Telephone What is Remote Activation?Remote Activation Receiving Faxes and Other Calls Using Remote Codes Using the Activation CodeUsing the Deactivation Code Receiving Faxes and Other Calls Remote ActivationMaking the Remote Codes Easier to Use TroubleshootingChanging and Registering Remote Codes Example on PressSet How to Use an External TAD with the MFCT . code * 5 A C T . code # 5 Connecting an External TAD to the MFC Example Voice EXT. mode TAD mode for MFC Flowchart of External TAD ReceptionHookup What Is Distinctive Ringing? Recording the TAD’s Outgoing Message OGMDistinctive Ringing Can My MFC Use Distinctive Ringing?Can I Change the Setting Later? Receiving Faxes and Other Calls Distinctive RingingHow Will the MFC Treat All Other Numbers? To have your Message Center’s OGM answer your main numbersDistinctive Ringing Receiving Faxes and Other Calls LineOnly for MFC 6550MC/7550MC How Does the Distinctive Ringing Function Work?Flowchart of an Incoming Call For MFCFor MFC 6550MC/MFC 7550MC FAX on FAX OFFSetting the Distinctive Ringing Function What Must I Do to Set Up Distinctive Ringing?Which Phone Number Should I Register? Have a friend ready to call your distinctive ringing numberPressSet PressStop I S T I N C T I V EHow to Turn the Distinctive Ringing Function on or OFF What is Caller ID?Advantages of Caller ID ResidentialcustomerscanprotectthemselvesfromunwantedcallsCaller ID Appears on the Display When Your Telephone Rings Caller ID Receiving Faxes and Other CallsHow Does Caller ID Work? Scanning through the Caller IDs Stored in the MemoryReceiving Faxes and Other Calls Caller ID Press6 Press7 PressSetThis example, press the Z key 5 times PressStop toexitPrinting the Caller ID List Sample Caller ID ListTurning Receive Password On or OFF You can set receive password status to on or OFFReceive Password Receiving Faxes and Other Calls Press StoptoexitWhat Is Polling? When to Use PollingHow Does It Work? UsepollingtocontrolthecostofwhopaysforsendingafaxHelpfulHints Using Polling Effectively Examples Polling Another Fax Machine CallingSetting Up Polled Waiting Being Called ToselectPollingONDelayed Polling PressStartandwaitforthepollingcalltoComein EnterthetimeSequential Polling Setting Up Polled Waiting with Super Quick-ScanWaitfortwoseconds PressStop O L L I N G To select on or OFF Setting the Fax StorageExample on Press Set FAX in MEMORY01 Online How paging works Paging on Paging/Fax ForwardingHow fax forwarding works Fax Forwarding on Setting Up Paging Registering the Paging Number AG##18002844329## IN# # 19085551234##Faxfaxfax PIN#For Example 19085551234## or 329329329## What Is Remote Control Access? PressFunction Press8 Press2PressSet Enter a fax forwarding number up to 20 digits WD#Setting the Remote Access Code When to Enter the Remote Access Code How to Use Remote Access and Control CodesRemote Fax Retrieval Remote Control Commands PagingsettingRetrieving the Memory Status List and Fax Messages Remotely Changing the Fax Forwarding Number RemotelyExampleToretrieveallfaxmessages,press96200 Printing a Fax Message You can print a fax message that is stored in the memoryGetting Started Message Center Mode Settings What Is the Message Center Mode?Factory setting is FAX OFF/VOICE on What Do I Want the Message Center to Do?Message Center Mode Settings Getting Started Mode Settings at a GlanceFlowchart of an Incoming Call FAX onVoice on Voice EXTAlso, External Answering Machine is OFF Voice OFFFAX OFF Voice on FAX OFF Voice EXT FAX OFF Voice OFFTurning on the Message Center with 3 Basic Steps Setting the Message StorageWaitfortwoseconds Press1 Press8 Recording the MSG CTR Outgoing Message MSG CTR OGM Waitfortwoseconds Press1Message Center Mode Settings Activating the Message Center ModeToactivateMessageCenter OGMWhat Happens When the Memory Is Full Getting Your Messages Message Center Mode SettingsHow Will I Know Messages Have Been Received? Message Center Mode Settings Getting Your Messages Backup Printing OptionPressPlay Press Functionand then Playfor Voice Alarm ThedisplayPress1 Press8 Press2 Example OFF PressSet PressStoptoexitErasing and Printing FAX Messages You can erase all incoming Voice or Fax messages at once Erasing Your Messages Message Center Mode SettingsYou want to erase Playing Your Outgoing Message OGM Press 1 toeraseor 2 tocancelSuper Q.Scan and Help. See PressErase Erasing Your Outgoing Message OGMPress 1 to erase OGM Setting the Toll Saver Message Center Mode Settings More FeaturesWaitfortwoseconds Press1 Press8 Press9 Waitfortwoseconds Press1 Press8 Press5 Example 25SEC PressSetPlaying OGM Outgoing Message ON/OFF Setting Recording a ConversationMore Features Message Center Mode Settings Recording a MemoPress Record Up to ICM MAX. TimeMessage Center Mode Settings PAGING/FAX Forwarding What Is Paging/Fax Forwarding?PAGING/FAX Forwarding Message Center Mode Settings To select Paging Press SetPIN# Alpha Message # 1 9 0 8 5 5 5 1 2 3 4 # #Memory Backup of Message Center Memory Waitfortwoseconds Press1 Press8 Press3Enter a fax forwarding number up to DigitsRemote Retrieval Remote Retrieval Message Center Mode Settings Using the Remote Access CodeReceived Voice messages NolongbeepsMessage Center Mode Settings Remote Retrieval Remote Control Commands Detail OperationEx.Toretrieveallfaxmessages,press96200 Voice Alarm Message Center Mode Settings Voice AlarmSetting the Voice Alarm Voice Alarm Message Center Mode Settings Recording Voice Messages for the Voice AlarmExamples of Voice Alarm messages SET TIME=1525Wait for 2 seconds Press Record Press Stop or replace the handsetSET TIME=2000 REC . MSG /20 09/12/1996Example Press 2 key Playback of the voice message finishesMonday Remote Control of the Voice Alarm Using the MFC AS a Printer Acceptable Paper10-1 Which is Function 1-5-6. See10-2 You can use recycled paper in this MFCNO! NO! no 10-3Control Panel Keys Simultaneous OperationOn/OffLine Key FF/Cont KeyPrint Priority Key Test/Reset Key10-5 10-6 Windows PrintingBidirectional Parallel Interface Enhanced Memory Management10-7 Multipurpose Sheet FeederCont 10-8 Two-sided Printing Manual DuplexingWhen you load one sheet of paper manually When you load more than one sheet of paper manuallyManual Feed Slot 10-910-10 Paper Tray10-11 Printing the Internal Font List Only for MFC 6550MC/7550MCPress Start MFC will start printing TheMFChasfinishedprintingthe list10-12 10-13 ThedisplaywillshowPrinting PC Data in Hexadecimal Only for MFC 6550MC/7550MC 10-14Printingreportsandlists 11-111-2 How to Print Reports and ListsOther Reports Using the number keys Example 1945 745P.M Activity Report Interval11-3 Press7 Press311-4 11-5 Printing the All Dial ListMFC 7550MC Transmission Verification Xmit Report Tochoosethesetting Example on Press Set11-6 11-7 11-8 Memory Status ListMemory Status List of MFC 7550MC HOW to USE the Copy Function Making a Single Copy12-1 For MFCMaking Multiple Copies Stacking Multiple Copies12-2 Insert the documents face down into the feeder PressCopySorting Multiple Copies Only for MFC 6550MC/7550MC 12-3Insertthedocuments PressSort Example PressCopy Machine will begin copyingTochoosethesetting Reducing and Enlarging Copies12-4 Example Reduce12-5 For MFC 6550MC/7550MCExample 93% Press Copy ELG/RDC 93%Copying a Photograph 12-6Insertthedocuments PressPhoto Press Copyor just wait 5 secondsToner Empty Indicator Replacing Toner Cartridgeand Drum UnitReplacing the Toner Cartridge 13-113-2 Followthesestepstoreplacethetonercartridge13-3 Aluminum bag New toner cartridge Old toner cartridge13-4 13-5 Replacing the Drum UnitRemove the old drum unit. See page13-2 13-6 New drum unit13-7 Do not remove starter sheetRegular Maintenance Regular Maintenance14-1 14-2 Cleaning the Drum UnitTurn the drum unit upside down carefully Packing and Shipping the Machine 14-314-4 14-5 ClosethecartonboxandtapeitshutPaper Jams 14-6Fixing a Document Jam Fixing a Recording Paper Jam14-7 Clearing a Paper Jam in the Multipurpose Sheet FeederClearing a Paper Jam near the Drum Unit 14-8Clearing a Paper Jam in the Fuser Unit 15-1 OptionalaccessoriesDonottouchthesurfaceofthemaincontrollerboard Guiderails 15-2Withthethreescrews 15-3 Set the parameters to match your computer as followsThefactorysettingsareindicatedinboldprint 15-415-5 Turn on the power switchSeeyourdealertopurchaseaserialinterfacecable Memory Board 15-6Model Name Optional Memory Total MFCInstalling the Optional Memory Board 15-715-8 Troubleshootingprocedures AccessoryOrders16-1 Canada InternetError Messages 16-216-3 16-4 Recording paper is stuck in the printing areaOther Problems 16-5Sometimes you may see vertical streaks on your copies Poor Printing Quality16-6 TheprintdensitydialislocatedintheMFC Connect Failure or Bi-Directional Communication Error Boot Comm.drv=comm115.drv Comm.drv=brmfcomm.drv16-7 16-8 Spooler QP.LPT1 = wpsljqp.dll386Enh Device=wpsljvpd.386 WPSLPT1=1Windows Run=C/WINDOWS/SYSTEM/WPSIOMON 16-9386Enh Device=wpscomd.386 Device=wpsljvpd.386 Graphics or text is missing when the document is printed 16-1016-11 16-12 16-13 16-14 16-15 16-16 16-17 Specifications 17-117-2 17-3 +5VUpright/normal PortraitandLandscapeareavailablefortheabove17-4 17-5 18-1 FaxU.S.AOnlyFDA Regulations 18-2Naeshiro-cho Mizuho-ku Nagoya, 467 Japan 18-3 Important Safety InstructionsInternational Energy Star Compliance Statement 18-4 Fax-BackSMSystemIfyouhaveanyproblem,contactBrotherservicepersonnelat 18-5SET Mode 19-119-2 19-3