Setting Up Groups for Broadcasting | Brother FAX 2600, MFC 4600

Setting Up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch key (Broadcasting) and Start. First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up a One Touch key. Finally, you can have up to six small Groups, or you can assign up to 45 (FAX 2600) or 37 (MFC 4600) numbers to one large Group.

You can include up to 15 (FAX 2600) or 7 (MFC 4600) One Touch locations, and up to 30 speed Dial locations. If you broadcast to more than the maximum locations available, you will be unable to set up transmissions using Dual Access and the Timer.

(See Storing One Touch Dial Numbers, page 7-1,Storing Speed Dial Numbers, page 7-2and Broadcasting, page 7-6.)

1For the FAX, press Function, 6, 3. For the MFC, press Function, 1, 6, 3.

2Select a One Touch key where you wish to store the Group number. (For example, press One Touch key 02 for Group 1).

SELECT ONE-TOUCH

SETUP GROUP:GO ENTER & SET

3Use the dial pad to enter the Group number and press Set. (For example, press 1 for Group 1.)

4To include One Touch or Speed Dial numbers in the Group, enter them as if you were dialing. For example, for One Touch key 05, press One Touch key 05. For Speed Dial location 09, press Search/Speed Dial, then press 0, 9 on the dial pad. The

display shows 05, #09.

5Press Set to accept the numbers for this group.

G01:*O5#O9

NAME:

ENTER & SET

6Use the dial pad and the chart on page 4-2to enter a name for the group and press

Set.

(For example, NEW CLIENTS.)

7Press Stop to exit.

You can print a list of all One Touch and Speed Dial numbers. See Printing Reports, Chapter 9.

7 - 3 A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S

Image 72

Brother FAX 2600 manual Setting Up Groups for Broadcasting, Select ONE-TOUCH Setup Groupgo Enter & SET, Name Enter & SET

Contents

Manual If You Need to Call Customer Service Frequently Asked Questions FAQs For Customer ServiceBrother Numbers Brother fax-back system Ordering Accessories and Supplies Description For USA and Canada Compilation and Publication Notice What to do if you think your Product is defective Location of store For Canada Only Quick Reference Guide Sending FaxesReceiving Faxes Storing Numbers Telephone OperationMaking Copies Table of Contents Initial Setup Setup ReceiveOn-Screen Programming Setup Send Auto Dial Numbers and Dialing Options Remote Fax OptionsPrinting Reports Troubleshooting and Routine Maintenance 11-1 Making Copies 10-1 Specifications Glossary Index Remote Retrieval Access CardImportant Information Using This Manual Test Sheet Procedures For USA Only1Introduction Finding Information FAX 2600 Control Panel Overview When you press these keys Programming keysDialing and Telephone keys Fax keys MFC 4600 Control Panel Overview Scanner key Printer key ECM Error Correction Mode About Fax MachinesFax Tones and Handshake 2Assembly and Connections Packing ListMake sure you have the following items No ! no ! no Choosing a Location Assembly Installing the Drum Unit Assembly With Toner Cartridge S S E M B L Y a N D C O N N E C T I O N S Setting Up the FAX/MFC Loading Paper Acceptable Paper Paper Type Paper Size Paper Capacity in Feeder Manual Feed SlotCut Sheet Envelopes Loading One Sheet of Paper Connecting an External Telephone Answering Device TAD SequenceConnections Connecting an External Telephone Special Line ConsiderationsRecording Outgoing Message on External TAD Roll Over Phone Lines Two-Line Phone System Converting Telephone Wall OutletsTriplex Adapter Multi-Line Connections PBX Custom Features on a Single Line If you are installing the FAX/MFC to work with a PBX Function Mode 3On-Screen ProgrammingUser-Friendly Programming Do You Have a FAX or MFC? Alternating Displays Function Selection TableFax Functions Auto Letter Setup Send Standard SET Auto Dial Printer Functions For MFC 4600 Only Print Options 4Initial Setup Setting Date and TimeSetting Station ID Getting Started Setting Tone/Pulse Dialing For Canada Only DIALINGTONE? Select & SETEntering Text Special characters and symbols Inserting spacesMaking corrections Repeating letters Setting Beeper Volume Setting the Handset VolumeVolume Amplify OFF Volume Amplify ON-TEMPORARY Setting the Speaker Volume Setting the Ring VolumeSetting Volume Amplify Memory Storage Sleep Mode Delayed TimerEnter & SET 5Setup Receive Select Receive ModeBasic Receiving Operations Setting Ring Delay To select or change your Receive ModeFAX only FAX/TEL Tadanswer Mach Manual Setting F/T Ring Time Easy ReceiveRing TIME20 SEC Printing a Reduced Incoming Document ReductionRecommended Reductions Setting Paper Size Setting the Print DensityToner Save Paper Change Reduction 1.YES 2.NO For FAX/TEL Mode Only Advanced Receiving OperationsOperation from Extension Telephone or External Telephone Changing Remote Codes Setting Up Polling Receive Setting Up Sequential Polling ReceivePolling Canceling a Scheduled Job Printing a Fax in Memory Telephone Services Distinctive Ring Ring Pattern Rings Caller ID Viewing Caller ID ListPrinting Caller ID List Call Waiting Caller ID 6Setup Send Sending Faxes Using Multiple SettingsUsing the ADF Automatic Document Feeder Before You Begin Dual Access Manual and Automatic Fax Redial Real Time Transmission Checking the Jobs StatusReal Time TX Realtime TXON? Canceling Jobs While Scanning the Original Canceling Jobs in MemoryBasic Sending Operations Composing Electronic Cover Coverpg Setup User DefinedComposing Your Own Comments Coverpage MSG Using a Printed Cover Always Send CoverCOVERPAGEOFF? Resolution Overseas Mode Print Sample Call Back Message Call ReserveoffCall BACKOFF? Delayed Fax DOC 2.MEMORYEnter FAX no Press Start KEY 01STANDARD Select - & SET Interrupting Delayed Fax and Polled Transmit Jobs Polled TXOFF?DOC Memory Insert Original 7Auto Dial Numbers and Dialing Options Storing Numbers for Easy DialingStoring One Touch Dial Numbers Storing Speed Dial Numbers Changing One Touch and Speed Dial NumbersSPEED-DIAL? # Enter & SET Name Setting Up Groups for Broadcasting Select ONE-TOUCH Setup Groupgo Enter & SETName Enter & SET Dialing Options Manual DialingOne Touch Dialing Dialing Access Codes and Credit Card Numbers Speed DialingHook Broadcasting Press BroadcastPage 8Remote Fax Options Fax Forwarding/PagingProgramming a Fax Forwarding Number FWD# Enter & SET Setting Fax Storage Programming Paging NumberFor example, 1 8 0 0 5 5 5 1 2 3 4 # # Changing Remote Retrieval Access Code Using Remote Retrieval Access CodeRemote Retrieval Remote Commands Change Receive ModeRetrieve a fax Check the Receiving Status Retrieving Fax Messages E M O T E F a X O P T I O N S Fax Settings and Activity 9Printing ReportsTo Print a Report Transmission Verification Xmit Report Activity Report IntervalINTERVAL? Using the FAX/MFC as a Copier 10Making CopiesMaking a Single Copy Making Multiple Copies Sorting Multiple Copies Enlarging and Reducing Copies Press Enlarge/Reduce 11Troubleshooting and Routine Maintenance TroubleshootingFrom within Canada1-800-681-9838 From within Canada1-514-685-2040 Error Messages Please Wait Cover Open Not Registered FAX/MFC SET Cartridge HOT Paper is Jammed in the Multi-purpose Sheet Feeder Paper is Jammed near the Drum Unit or in the Fuser Unit If You Are Having Difficulty with Your FAX/MFC Printing and Receiving FaxesWithin Canada or 1-514-685-6464 from within Montreal Phone Line or Connections Sending Faxes Handling Incoming Calls General Printing Difficulties Setup Printing Difficulties Paper Handling Difficulties Copy Quality Difficulties Print Quality DifficultiesWhite Stripes or Faint lmages White Spots White Example of RegularMarking Blurred Packing and Shipping the FAX/MFC Troubleshooting a N D R O U T I N E M a I N T E N a N C E 11 Routine Maintenance Cleaning the Document Scanner Cleaning the Printer Open the top cover Remove the drum unit assembly Cleaning the Drum Unit How to Replace the Toner Cartridge Replacing the Toner Cartridge Lever on the toner Old Toner Cartridge New Toner Aluminum Bag Machine and close Top cover Replacing the Drum Unit Cartridge, Do not remove the clear plastic starter sheet From within Montreal 1-514-685-6464voice 12Important Information Standard Telephone and FCC Notices Laser Safety For 110-120V Models Only FDA RegulationsManufactured Industry Canada Compliance Statement For Canada Only Important-About the Interface Cable For MFC 4600 Only 12 4 I M P O R T a N T I N F O R M a T I O N Energy Star Compliance Statement Trademarks SSpecifications Fax Printer For MFC 4600 Only Electrical and Environment Glossary L O S S a R Y O S S a R Y L O S S a R Y O S S a R Y Index D E FAX only 5-1 FAX/TEL 5-1 Manual D E N D E Remote Retrieval Access Card Remote Retrieval Access Card Changing Remote Retrieval Access Code Equipment Attachment Limitations Visit us on the World Wide Web