Quick Reference Guide, Sending Faxes | Brother MFC 4600, FAX 2600

Quick Reference Guide

Sending Faxes

Automatic Transmission

1Place the original face down in the ADF.

2Enter the fax number using One Touch, Speed Dial, Search or the dial pad.

3Press Start.

Sending a Cover Page

1Place the original face down in the ADF.

2For the FAX, press Function, 3, 1. For the MFC, press Function, 3, 1, 1.

3When NEXT FAX ONLY? appears, press Set.

4Pressorto select ON (or OFF) and press Set.

5Pressorto select a comment and press Set.

6Enter two digits to indicate the number of pages being sent and press Set.

7Press 1 to select additional settings

— OR—Press 2 if you are ready to fax.

8Enter the fax number.

9Press Start.

Real Time Transmission

You can send faxes in real time.

1Place the original face down in the ADF.

2For the FAX, press Function, 3, 9. For the MFC, press Function, 1, 3, 9.

3Pressorto select ON and press Set— OR—For the next

transmission only, pressorto select NEXT FAX ONLY and press Set.

4For the next fax only, pressor to select ON and press Set.

5Press 1 to select additional settings

— OR—Press 2 to fax.

6Enter the fax number.

7Press Start.

Receiving Faxes

Select Answer Mode

Press Receive Mode to select FAX/TEL, TAD, MANUAL or FAX ONLY. If you select FAX/ TEL, make sure to set Ring Delay and F/T Ring Time.

Manual Reception

1Pick up the handset.

2Press Start if you hear fax tones (beeps).

3When the screen displays RECEIVE, replace the handset.

Brother fax-back system : 1-800-521-2846

Brother Web Site : http://www.brother.com

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Brother MFC 4600, FAX 2600 manual Quick Reference Guide, Sending Faxes, Receiving Faxes

Contents

Manual If You Need to Call Customer Service For Customer Service Frequently Asked Questions FAQsBrother Numbers Brother fax-back system Description Ordering Accessories and Supplies Compilation and Publication Notice For USA and Canada What to do if you think your Product is defective Location of store For Canada Only Quick Reference Guide Sending FaxesReceiving Faxes Storing Numbers Telephone OperationMaking Copies Table of Contents Initial Setup Setup ReceiveOn-Screen Programming Setup Send Auto Dial Numbers and Dialing Options Remote Fax OptionsPrinting Reports Making Copies 10-1 Troubleshooting and Routine Maintenance 11-1 Specifications Glossary Index Remote Retrieval Access CardImportant Information Test Sheet Procedures For USA Only Using This Manual1Introduction Finding Information FAX 2600 Control Panel Overview Programming keys When you press these keysDialing and Telephone keys Fax keys MFC 4600 Control Panel Overview Printer key Scanner key ECM Error Correction Mode About Fax MachinesFax Tones and Handshake 2Assembly and Connections Packing ListMake sure you have the following items Choosing a Location No ! no ! no Installing the Drum Unit Assembly With Toner Cartridge Assembly S S E M B L Y a N D C O N N E C T I O N S Setting Up the FAX/MFC Loading Paper Paper Type Paper Size Acceptable Paper Manual Feed Slot Paper Capacity in FeederCut Sheet Envelopes Loading One Sheet of Paper Connecting an External Telephone Answering Device TAD SequenceConnections Special Line Considerations Connecting an External TelephoneRecording Outgoing Message on External TAD Roll Over Phone Lines Two-Line Phone System Converting Telephone Wall OutletsTriplex Adapter Multi-Line Connections PBX If you are installing the FAX/MFC to work with a PBX Custom Features on a Single Line 3On-Screen Programming Function ModeUser-Friendly Programming Do You Have a FAX or MFC? Alternating Displays Function Selection TableFax Functions Letter Auto Standard Setup Send SET Auto Dial Print Options Printer Functions For MFC 4600 Only Setting Date and Time 4Initial SetupSetting Station ID Getting Started Setting Tone/Pulse Dialing For Canada Only DIALINGTONE? Select & SETEntering Text Inserting spaces Special characters and symbolsMaking corrections Repeating letters Setting the Handset Volume Setting Beeper VolumeVolume Amplify OFF Volume Amplify ON-TEMPORARY Setting the Ring Volume Setting the Speaker VolumeSetting Volume Amplify Memory Storage Sleep Mode Delayed TimerEnter & SET 5Setup Receive Select Receive ModeBasic Receiving Operations Setting Ring Delay To select or change your Receive ModeFAX only FAX/TEL Tadanswer Mach Manual Setting F/T Ring Time Easy ReceiveRing TIME20 SEC Printing a Reduced Incoming Document ReductionRecommended Reductions Setting the Print Density Setting Paper SizeToner Save Paper Change Reduction 1.YES 2.NO Advanced Receiving Operations For FAX/TEL Mode OnlyOperation from Extension Telephone or External Telephone Changing Remote Codes Setting Up Polling Receive Setting Up Sequential Polling ReceivePolling Printing a Fax in Memory Canceling a Scheduled Job Distinctive Ring Telephone Services Ring Pattern Rings Caller ID Viewing Caller ID ListPrinting Caller ID List Call Waiting Caller ID Sending Faxes Using Multiple Settings 6Setup SendUsing the ADF Automatic Document Feeder Before You Begin Manual and Automatic Fax Redial Dual Access Checking the Jobs Status Real Time TransmissionReal Time TX Realtime TXON? Canceling Jobs in Memory Canceling Jobs While Scanning the OriginalBasic Sending Operations Composing Electronic Cover User Defined Coverpg SetupComposing Your Own Comments Coverpage MSG Using a Printed Cover Always Send CoverCOVERPAGEOFF? Overseas Mode Resolution Print Sample Call Back Message Call ReserveoffCall BACKOFF? DOC 2.MEMORY Delayed FaxEnter FAX no Press Start KEY 01STANDARD Select - & SET Polled TXOFF? Interrupting Delayed Fax and Polled Transmit JobsDOC Memory Insert Original 7Auto Dial Numbers and Dialing Options Storing Numbers for Easy DialingStoring One Touch Dial Numbers Changing One Touch and Speed Dial Numbers Storing Speed Dial NumbersSPEED-DIAL? # Enter & SET Name Setting Up Groups for Broadcasting Select ONE-TOUCH Setup Groupgo Enter & SETName Enter & SET Dialing Options Manual DialingOne Touch Dialing Dialing Access Codes and Credit Card Numbers Speed DialingHook Press Broadcast BroadcastingPage Fax Forwarding/Paging 8Remote Fax OptionsProgramming a Fax Forwarding Number FWD# Enter & SET Setting Fax Storage Programming Paging NumberFor example, 1 8 0 0 5 5 5 1 2 3 4 # # Changing Remote Retrieval Access Code Using Remote Retrieval Access CodeRemote Retrieval Change Receive Mode Remote CommandsRetrieve a fax Check the Receiving Status Retrieving Fax Messages E M O T E F a X O P T I O N S Fax Settings and Activity 9Printing ReportsTo Print a Report Transmission Verification Xmit Report Activity Report IntervalINTERVAL? Using the FAX/MFC as a Copier 10Making CopiesMaking a Single Copy Sorting Multiple Copies Making Multiple Copies Press Enlarge/Reduce Enlarging and Reducing Copies Troubleshooting 11Troubleshooting and Routine MaintenanceFrom within Canada1-800-681-9838 From within Canada1-514-685-2040 Please Wait Error Messages Cover Open FAX/MFC Not Registered SET Cartridge HOT Paper is Jammed near the Drum Unit or in the Fuser Unit Paper is Jammed in the Multi-purpose Sheet Feeder Printing and Receiving Faxes If You Are Having Difficulty with Your FAX/MFCWithin Canada or 1-514-685-6464 from within Montreal Sending Faxes Phone Line or Connections Handling Incoming Calls General Printing Difficulties Paper Handling Difficulties Setup Printing Difficulties Print Quality Difficulties Copy Quality DifficultiesWhite Stripes or Faint lmages White Spots Example of Regular WhiteMarking Blurred Packing and Shipping the FAX/MFC Troubleshooting a N D R O U T I N E M a I N T E N a N C E 11 Cleaning the Document Scanner Routine Maintenance Open the top cover Remove the drum unit assembly Cleaning the Printer Cleaning the Drum Unit Replacing the Toner Cartridge How to Replace the Toner Cartridge Lever on the toner Old Toner Cartridge New Toner Aluminum Bag Machine and close Top cover Replacing the Drum Unit Cartridge, Do not remove the clear plastic starter sheet From within Montreal 1-514-685-6464voice Standard Telephone and FCC Notices 12Important Information Laser Safety For 110-120V Models Only FDA RegulationsManufactured Important-About the Interface Cable For MFC 4600 Only Industry Canada Compliance Statement For Canada Only 12 4 I M P O R T a N T I N F O R M a T I O N Energy Star Compliance Statement Trademarks Fax SSpecifications Electrical and Environment Printer For MFC 4600 Only Glossary L O S S a R Y O S S a R Y L O S S a R Y O S S a R Y Index D E FAX only 5-1 FAX/TEL 5-1 Manual D E N D E Remote Retrieval Access Card Remote Retrieval Access Card Changing Remote Retrieval Access Code Equipment Attachment Limitations Visit us on the World Wide Web