Manuals / Canon / Computer Equipment / Fax Machine

Canon B160 Registering sender information, Personalising your fax, Identifying your documents

Models: B180C B160

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Registering sender information

Personalising your fax _______________________

KIdentifying your documents

When sending a document, you can have your fax number and your name (known as your ID), and the current date and time printed out by the receiving fax machine. This information is called your TTI (Transmit Terminal Identification) and appears at the top of the faxed document in small type.

By identifying the documents you send, the receiving party will be able to recognise your fax messages at a glance. The illustration below shows a sample document with the identifying information.

27/12 2001 10:12 FAX 123 4567					CANON	CANON CANADA	001

The page number

THE SLEREXE COMPANY LIMITED

SAPORS LANE•BOOLE•DORSET•BH25 8ER

TELEPHONE BOOLE (945 13) 51617 – FAX 123456

Our Ref. 350/PJC/EAC

The name of the party who is receiving the document*

Your name or company name

Your fax/telephone number

TELEPHONE # MARK (You can select TEL or FAX, see p. 8-3.)

The date and time you sent the document

*The top line includes the name of the receiving party if you send the document using one-touch speed dialling or coded speed dialling and you registered the party’s name.

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Canon B160, B180C manual Registering sender information, Personalising your fax, Identifying your documents

Contents

C S I M I L E S Page Table of Contents Iii Restricting use of the fax Other featuresSpecifications Index Periodic cleaningTroubleshooting LCD messages Case of a power failureCopyright Vii Using this guideCustomer support Viii Important safety instructionsHandling and maintenance Location Power supplyPage Testing the fax Setting UPUnpacking Unpacking Removing the shipping materialsTabs of the support into the slots above the ADF Assembling the faxAttaching components Making connections Page Rear of the fax Connecting the AC power cordSetting the language and country Making connectionsGuidelines Installing the BJ cartridgeCover tab. see p Installing the BJ cartridge in your faxInstalling the BJ cartridge Make sure the fax is pluggedBJ cartridge into the cartridge holder Paper guidelines Loading paperSelecting the right kind of paper Size of your paper b Loading paper in the multi-purpose trayTo m left Press CartridgeSetting the TEL Line Type Use u or d to select R-KEY Setting Dialling through a switchboard PBXIf you chose Prefix in step Dialling through a switchboard PBXSwitching system Use u or d to select PBXTesting the fax Preparing To USE Your FAX Main components of your fax LCD Fax controls the operation panelFAX-B160 FAX-B180CGuidelines for entering numbers, letters, and symbols Entering letters Switching between number and letter modesLowercase letter mode a Continue entering other letters using the numeric buttonsEntering numbers Entering symbolsGuidelines for entering numbers, letters, and symbols Correcting mistakesIdentifying your documents Registering sender informationPersonalising your fax Press Set three times Setting the date and timeRegistering sender information Numeric buttons Registering your fax/telephone number and nameUse u or d to select Unit Telephone # Canona Use u or d to select TEL Registration Registering one-touch speed dialling numbers and namesRegistering one-touch speed dialling numbers and names Start from step Registering coded speed dialling numbers and namesUse u or d to select Coded Speed DIAL. Press Set Use u or d to select Group DIAL. Press Set Registering group dialling numbers and namesUse u or d to select TEL REGISTRATION. Press Set Coded Dial A21= From step Registering group dialling numbers and namesAutomatic dialling Confirming a dial tone Switching temporarily to tone diallingSpecial dialling Long-distance diallingPage Handling Documents Types of documents you can scan Problem documentsPreparing documents Document Loading documentsAdding pages to the document Problems with multipage documentsHandling Paper Loading paper Paper requirementsPrintable area Copying documents Making CopiesCopying documents Sending Documents Preparing to send a document Adjusting the quality of your documentsSetting the scanning resolution Setting the scanning contrastPreparing to send a document Sending methodsMemory sending see p Manual sending see pCoded speed dialling see p Dialling methodsRegular dialling One-touch speed dialling see pDial the receiving party’s fax number Sending documentsMemory sending Document Feeder ADFTheir fax. Press Start and hang up Manual sendingLift the handset or press Hook and dial Receiving party’s fax numberSending documents Messages displayed during sendingPress to cancel sending Cancelling sendingCancelling memory sending Cancelling manual sendingManual redialling Redialling when the line is busyCancelling manual redialling What is automatic redialling?Wait until the fax begins redialling Cancelling automatic rediallingSetting the options for automatic redialling Press to cancel rediallingTimes you want the fax to redial Redialling when the line is busyUse u or d to select TX Settings Use u or d to select Auto RedialSending a document to more than one location Sequential broadcastingPrinting a document in memory Documents stored in memoryPrinting a list of documents in memory Press to delete the document Deleting a document from memoryUse u or d to select Delete Document Enter the receiving party’s fax number Delayed sendingPress Timer Using the numeric buttonsUse u or d to select Delete File Cancelling delayed sendingPress to delete the file Delayed sendingPage Different ways to receive a document Cancelling receiving Receiving restrictionDifferent ways to receive a document Receive Mode Main Use Operation Requirements DetailsDifferent ways to receive a document Receiving documents automatically FAX only ModeSetting FAX only Mode Setting Fax/Tel modeSetting the options for Fax/Tel mode What happens when Fax/Tel mode is selectedHandset Use u or d to select RX SettingsUse u or d to select FAX/TEL Auto SW Setting ends and the fax returns to standby mode Check that Manual is displayed on the LCD See above Receiving documents manually Manual ModeSetting Manual Mode Receiving a document manuallyIf you hear a slow beep tone If you hear a person’s voiceUsing your fax with an answering machine Setting ANS.MACHINE ModeReceiving documents while performing other tasks Other featuresReceiving documents in memory when a problem occurs Poll Other featuresPolling to receive documents Press PollingPress to cancel receiving Cancelling receivingUse u or d to select on or OFF Receiving restrictionIf you selected OFF in step Use u or d to select RX RestrictionUse u or d to select the receiving conditions If you selected on in stepSelecting a menu Activity reports Activity ReportsSelect the menu you want Selecting a menuSelecting a menu User SettingsReport Settings RX Settings System Settings Want to print How to print a reportActivity reports Press ReportActivity report Activity reports One-touch speed dialling listCoded speed dialling list Group dialling listDoc. memory list User’s data listSlerexe Company Limited TX Transmission reportMulti TX/RX Transaction report RX Reception reportLocking the fax Restricting use of the faxFollow steps 1 to 3 on p Changing the access passwordUse u or d to select on Press Set Use u or d to select OFF Cancelling the restriction settingRestricting use of the fax Press Set four timesPage Solutions to Jams in the Automatic Document Feeder ADF Clearing jamsFax as shown Jams in the multi-purpose trayClearing jams Cleaning inside the printer cover Periodic cleaningCleaning the exterior of the fax Cleaning the interior of the faxGently pulling it towards you Clean these components Cleaning the scanner componentsPeriodic cleaning Reconnect the power cordShaded surrounding the separation roller PanelPrinting the nozzle check pattern Testing and cleaning the BJ cartridge print HeadPress Cleaning Replacing the BJ cartridge Cleaning the BJ cartridge print headUse u or d to select Head Cleaning Cartridge Protective cap a and tape b To Common ProblemsWith the label facing outwards, insert Paper feeding problems TroubleshootingDocuments sent from the fax are spotted or dirty Faxing problemsYou cannot send a document Cannot receive a document automatically Cannot send using Error Correction Mode ECMErrors occur frequently while sending TroubleshootingPrint quality is poor Cannot receive a document manuallyFax images print blotched or uneven Cannot receive using Error Correction Mode ECMErrors occur frequently while receiving Faxes do not printTelephone problems Copying problemsFax will not print reports Print quality problemsGeneral problems Fax has no powerLCD messages Message Error Code Cause ActionCartridge Jammed LCD messages Message Error Code Cause ActionClear Paper JAM ECM TX Nnnn Memory clear report Case of a power failureDuring a power failure Page Appendix Options Optional handset Package contentsPlugs Optional handsetCovers on the left side of the fax Maintaining your handset Specifications Page Index ECM RX Manual Mode Printer Settings RX Restriction Volume Control setting