Use the product with Windows | HP PRO X476 MFP guide

	HP PCL 6 driver (This print driver is	● Provided as the default driver. This driver is automatically installed unless
	provided on the in-box CD and is also	you select a different one.
	available from http://www.hp.com/go/	● Recommended for all Windows environments
	support.)	● Recommended for all Windows environments
	support.)
		● Provides the overall best speed, print quality, and product-feature support for
		most users
		● Developed to align with the Windows Graphic Device Interface (GDI) for the
		best speed in Windows environments
		● Might not be fully compatible with third-party and custom software programs
		that are based on PCL 5

	HP UPD PS driver (This print driver is	● Recommended for printing with Adobe® software programs or with other
	available for download from	highly graphics-intensive software programs
	www.hp.com/go/upd)	● Provides support for printing from postscript emulation needs, or for

		postscript flash font support

HP UPD PCL 5 (This print driver is available for download from www.hp.com/go/upd)

●Recommended for general office printing in Windows environments

●Compatible with previous PCL versions and older HP Officejet products

●The best choice for printing from some third-party or custom software programs

●The best choice when operating with mixed environments, which require the product to be set to PCL 5 (UNIX, Linux, mainframe)

●Designed for use in corporate Windows environments to provide a single driver for use with multiple printer models

●Preferred when printing to multiple printer models from a mobile Windows computer

HP UPD PCL 6 (This print driver is available for download from www.hp.com/go/upd)

●Recommended for printing in all Windows environments

●Provides the overall best speed, print quality, and printer feature support for most users

●Developed to align with Windows Graphic Device Interface (GDI) for best speed in Windows environments

●May not be fully compatible with third-party and custom solutions based on PCL5

38

Chapter 4 Use the product with Windows

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HP PRO X476 MFP manual Use the product with Windows

Contents

Officejet PRO X476 Page HP Officejet Pro X476 and X576 MFP Series Copyright and License Trademark Credits Conventions used in this guide Conventions used in this guide Table of contents Use the product with Windows Vii 103 109 121 129 171 185 186 233 225227 237 245 255 257 Product basics Product overview HP Officejet Pro X476 MFP Series models Environmental features HP Officejet Pro X576 MFP Series modelsOfficejet Pro X576dw models Paper handling Accessibility features Product views Front view Back view Interface ports Serial number and model number location Control panel layout Jan 00 00 0000a Buttons on the Home screen Enww Control panel help system Control panel menus Copy menu Settings HP Copy Fix Menu item Sub-menu item Fax menus To open these menus, touch the Fax button Scan menus Menu item Sub-menu item Description Setup Menu AppsPlug and Print Fax Setup menu Setup Menu Performs a fax test to verify that the phone cord is plugged Network Setup menu PIN Legacy Default IP Off Restore Network HP Digital Solutions Setup menu Device Setup menuGuides you through the steps to set up HP Digital Solutions Paper Selection Tray Tray Lock Control panel menus Tools menu Menu item Description Print Reports menu Usage Connect the product using a USB cable CD installationConnect the product Supported network protocols Install the product on a wired networkConnect the product to a network Obtain the IP address Configure IP network settings Install the softwareView or change network settings Set or change the product password Touch the Manual IP Address button Link speed and duplex settings Setting DescriptionHP ePrint Connect the product to a wireless network using WPS Manually connect the product to a wireless network Connect the product Supported operating systems and printer drivers for Windows Recommended software installationUse the product with Windows Select the correct printer driver for Windows Use the product with Windows UPD installation modes Change print job settings for WindowsPriority for print settings HP Universal Print Driver UPD Change the default settings for all print jobs Change the product configuration settings Remove the printer driver from Windows Supported utilities for WindowsOther Windows components and utilities Use the product with Windows Software for Mac computers Use the product with MacSupported operating systems and printer drivers for Mac HP Utility for Mac HP Utility features Open the HP Utility Priority for print settings for Mac Change printer-driver settings for Mac Fax with Mac Remove the printer driver from Mac operating systemsSupported utilities for Mac HP Embedded Web Server Scan with Mac Use the HP Scan software to scan images to a Mac computer Solve problems with Mac Scan using Apple PreviewScan using Image Capture Paper and print media Understand paper use Supported paper sizes Media type Size Dimensions Tray Automatic duplex Printing 1Supported paper and print media sizes 3Supported cards Paper type Weight Capacity1 Paper orientation Supported paper types and tray capacity 7Tray 2 main tray and Tray 3 accessory tray Paper type Weight Capacity Load paper trays Load Tray 1 multi-purpose tray on left side of the product Load Tray 2 or optional Tray Load the document feeder Configure trays Paper use Configure the product Configure trays Paper and print media Ink cartridges Ink cartridge informationColor Cartridge number Part number Supplies views Change settings for ink cartridgesPrint when an ink cartridge is at estimated end of life Manage ink cartridges HP anticounterfeit website Print with General Office modeStore and recycle supplies Recycle supplies Ink cartridge storage Replacement instructions Replace the ink cartridges Replacement instructions Solve issues with supplies Check the ink cartridgesRefilled or remanufactured ink cartridges Interpret the Print Quality Section Magenta Yellow Interpret control panel messages for supplies Used color installed Install color cartridgeNon-HP ink cartridges installed Incompatible color Recommended action Ink cartridges Print Print tasks WindowsOpen the printer driver with Windows Get help for any printing option with Windows Save custom print settings for reuse with Windows Change the number of print copies with WindowsUse a printing shortcut with Windows Create printing shortcuts Select an existing shortcut as a base Improve print quality with Windows Select the page size with Windows Select the paper type with Windows Print on both sides duplex with WindowsSelect a custom page size with Windows Select the paper tray with Windows Enww Print multiple pages per sheet with Windows Select page orientation with Windows Create and use printing presets with Mac Print tasks MacSet Advanced color options with Windows Print a cover page with Mac Create a printing presetUse printing presets Print multiple pages on one sheet of paper with Mac Print on both sides of the page duplex printing with Mac Set the color options with MacUse automatic duplex printing Print colored text as black grayscale with Windows Cancel a print job with WindowsAdditional print tasks Windows Print on special paper or labels with Windows Additional print tasks Windows Print the first or last page on different paper with Windows Enww Enww Scale a document to fit page size with Windows Add a watermark to a document with Windows Create a booklet with Windows Cancel a print job with Mac Additional print tasks Mac OS Resize documents or print on a custom paper size with Mac Use HP ePrintChange the paper size and type with Mac Use watermarks with Mac Touch the Enable Web Services button Use the HP ePrint Mobile Driver AirPrint Supported operating systems Connect the printer with HP Wireless Direct Connect and print from a WiFi capable mobile device Connect the printer with HP Wireless Direct Plug and Print USB Drive printing Tiff Touch Start Black or Start Color to start the print job Print Adjust color ColorChange the color theme for a print job Change the color options Dry Time Saturation Black Ink Spread Use the HP EasyColor option Match colors to your computer screen Print fade- and water-resistant prints Color Copy Use copy functions CopyMultiple copies Copy a multiple-page original Copy identification cards Cancel a copy job Reduce or enlarge a copy Copy settings Collate a copy jobCheck the scanner glass for dirt and smudges Adjust the lightness or darkness for copies Define custom copy settings Set the paper size and type for copying on special paperPrint or copy edge-to-edge Copy photos Copy mixed size originals Copy on both sides Copy on both sides automatically Copy on both sides Copy Scan Scan to a USB drive Use scan functionsScan methods Scan an original from HP scanning software Scan from a TWAIN-compliant program Scan by using other softwareMac OS Scan from a WIA-compliant program Scanner resolution and color Scan settingsCancel a scan Scan by using optical character recognition OCR software Resolution and color guidelines Lighter/Darker Scan quality Scan a photo to USB Scan Configure fax settings Set up faxInstall and connect the hardware 12 Fax Use the phone book Include common localized characters Use speed dials Create and edit speed-dial entriesDelete speed-dial entries Set special dialing symbols and options Set fax settingsSend-fax settings Manage group-dial entries Set tone-dialing or pulse-dialing Set autoredial and the time between redialsSet the redial-on-busy option Set the light/dark setting Set light/dark and resolutionSet the redial-on-communication-error option Set resolution Cover-page templates Receive-fax settingsSet the default resolution setting Set fax forwarding Set the number of rings-to-answer Type of telephone line Set distinctive ring Use autoreduction for incoming faxes Set the fax sounds volume Set fax pollingSet stamp-received faxes Fax software Cancel a faxUse fax Use fax on a DSL, PBX, or Isdn system Use fax on a VoIP service DSL Send a fax Fax memoryDelete faxes from memory Fax from the flatbed scanner Fax from the document feeder Use speed dials and group-dial entries Send a standard fax from the computer Send a fax from the software Send a fax from the software Send a fax with confirmation Schedule a fax to be sent later Send a fax using monitor dialing Use access codes, credit cards, or calling cards Send faxes internationally Print a fax Receive faxes when fax tones are audible on the phone lineReceive a fax Reprint a fax Solve fax problems Fax troubleshooting checklist Solve fax problems Document feeder door is open. Canceled fax Fax error messagesCommunication error Fax is busy. Canceled send Fax receive error Fax is busy. Redial pending Fax Send error Fax storage is full. Canceling the fax receiveFax storage is full. Canceling the fax send No fax answer. Canceled send No dial toneNo fax answer. Redial pending No fax detected Set the fax error report Fax logs and reportsPrint individual fax reports Set the fax-error-correction mode Change error correction and fax speedSolve problems sending faxes Change the fax speed An error message displays on the control panel Communication error. message appearsNo dial tone Fax is busy. message appears No fax answer. message appears Scanner error Document feeder paper jamFax storage is full. message appears Faxes can be received, but not sent Unable to use fax functions from the control panel Unable to use speed dials Unable to use group dials Enww Product uses a fax over IP or VoIP phone service Solve problems receiving faxesProduct is connected to a DSL phone service Fax does not respond No fax detected. message appears Private Receive feature is on Fax is received but does not print Handset is connected to the product Sender receives a busy signalCannot send or receive a fax on a PBX line Phone line splitter is being used Solve general fax problems Faxes are sending slowly Regulatory information and warranties Fax quality is poorFax cuts off or prints on two pages Manage and maintain Print information pagesMenu Item Sub Menu Item Description Use the HP Embedded Web Server Features About cookiesOpen the HP Embedded Web Server Home tab Web Services tab Scan tabFax tab Network tab Use HP Web Jetadmin softwareSettings Tab Tools Tab Security statements Product security featuresDisable unused protocols and services Control Panel Lock Administrator Settings Color Access Control Protected Protocols Https Scan-to and Fax-to Folder AuthenticationWireless Authentication Firewall Power handling Economy settingsPrint with General Office mode Set Standby Clean the scanner glass strip and platen Clean the productClean the printhead Clean the printhead from the product control panel Clean the document feeder pickup rollers and separation pad Product updates Clean the touch screen Manage and maintain Solve problems Problem-solving checklistCustomer support Test print functionality Check that the product power is onCheck the control panel for error messages Test copy functionality Try sending a print job from a computer Test the fax sending functionalityTest the fax receiving functionality Test the Plug and Print USB Drive printing functionality Restore the factory-set defaults Product picks up multiple sheets of paper Paper feeds incorrectly or becomes jammedProduct does not pick up paper Prevent paper jams Clear jams Jam locations Clear jams from the document feeder Clear jams in Tray 1Multi-purpose tray Enww Enww Reinstall the duplexer Close the left door Clear jams in Tray Clear jams in optional Tray Clear jams in the left door Enww Clear jams in the output bin Clear jams in the duplexer Enww Improve print quality Change the paper type and size setting for Windows Use the correct paper type setting in the printer driverAdjust color Change the paper type and size setting for Mac Change the color options Dry Time Saturation Black Ink Spread Enww Use paper that meets HP specifications Interpret the Print Quality Clean ink smears Inspect the ink cartridge for damage Use the printer driver that best meets your printing needs HP PCL 6 driverHP UPD PS driver Improve print quality for copies HP UPD PCL Product does not print or it prints slowly Product does not print Solve Plug and Print USB Drive printing problems Product prints slowly File does not print from the USB storage device Solve network problems Solve product connectivity problemsSolve USB direct-connect problems Computer is using the incorrect IP address for the product Computer or workstation might be set up incorrectly Computer is unable to communicate with the product Solve wireless network problems Wireless connectivity checklist Ii. Click All Programs Cannot connect more computers to the wireless product Wireless network is not functioning Solve product software problems with WindowsNetwork does not appear in the wireless networks list ProblemSolution Click Settings Solve product software problems with MacProblem Solution Click Devices and Printers Software troubleshooting Printer driver is not listed in the Print & Scan listPrint job was not sent to the product that you wanted Hardware troubleshooting Part numbers Supplies and accessoriesOrder parts, accessories, and supplies Part number Cartridge number Description Enww Service and support Hewlett-Packard limited warranty statement End User License Agreement Transfer OpenSSL Customer support Appendix B Service and support Product specifications Product Height Depth Width Weight Physical specificationsEnvironmental specifications Operation LwAd-mono B LwAd-color B Operating Transporting Tilt Appendix C Product specifications Environmental product stewardship program Protecting the environmentOzone production Plastics Power consumptionPaper use HP Officejet print supplies Multiple returns more than one cartridge Return and recycling instructionsUnited States and Puerto Rico Single returns Material restrictions Non-U.S. returns Battery disposal Printer recyclingPaper HP Officejet Pro X476 and X576 MFP Series Disposal of waste equipment by users Material Safety Data Sheet Msds For more information Restriction on Hazardous Substances statement Ukraine Restriction on Hazardous Substances statement Vietnam Regulatory model identification number Regulatory informationRegulatory Notices FCC Statement Vcci statement Japan Power cord instructions Power cord statement Japan EMC statement Korea GS statement Germany European Union Regulatory Notice Additional statements for telecom fax products EU Statement for Telecom OperationNew Zealand Telecom Statements Additional FCC statement for telecom products US Telephone Consumer Protection Act US Industry Canada CS-03 requirements Additional statements for wireless products Australia Wired Fax StatementFCC compliance statement-United States Australia statement Brazil Anatel statementCanadian statements Anonymous usage information storage To disable the usage information function How do I? Appendix F How do I? Accessories Index DSL Isdn PBX Index 261 TCP/IP Third-party licenses LICENSE.openssl--openssl Page Page Appendix a Page Page Page Page Hewlett-Packard Development Company, L.P